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Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of 11 kV & LT Lines to Underground Network at Veraval GIDC

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

05-Feb-2026, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender from Paschim Gujarat Vij Company Limited offers a comprehensive opportunity for experienced contractors to undertake a turnkey project involving the conversion of overhead 11 kV and LT power lines into underground cables at Veraval GIDC, Gujarat. The project includes site survey, design, procurement, installation, testing, and commissioning of underground electrical infrastructure with GIS mapping and asset tagging, aimed at improving power reliability and safety. The tender emphasizes transparency, technical excellence, and timely project delivery. Bidders must meet strict eligibility criteria, submit detailed documentation, and adhere to specified deadlines. This is an excellent opportunity for electrical contractors and infrastructure firms specializing in power projects, GIS integration, and underground cabling to contribute to Gujarat’s sustainable energy development initiatives.

Scope Of Work

The scope of work includes:

  • Conducting detailed site survey and GIS mapping of existing overhead lines.
  • Designing a comprehensive underground cable network with Ring Main System.
  • Procuring all necessary materials and equipment, including GIS components and asset tags.
  • Loading, transportation, and unloading of materials to the site.
  • Installation of underground cables, GIS mapping, and asset tagging.
  • Testing of the installed network for performance and safety standards.
  • Commissioning and handover of the completed system.
  • Documentation and submission of all project-related reports and drawings.

The process involves the following steps:

  1. Site survey and detailed design preparation.
  2. Procurement of materials and equipment.
  3. Transportation and storage at the site.
  4. Installation of underground cables and GIS mapping.
  5. Asset tagging and documentation.
  6. Testing and commissioning.
  7. Final handover and project completion report.

Key deliverables include detailed design documents, GIS maps, asset tags, test reports, and as-built drawings. The project must comply with all applicable standards and regulations, including safety and environmental norms.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cable Type XLPE insulated, armoured underground cables
Voltage Rating 11 kV and LT as specified
GIS Components Certified GIS mapping equipment compatible with GUVNL standards
Asset Tagging Durable, weather-resistant tags with unique identifiers
Testing Insulation resistance, continuity, and performance testing per IS standards

Sequential procedures include:

  1. Site survey and GIS mapping.
  2. Material procurement as per specifications.
  3. Installation following safety and technical standards.
  4. Testing and quality assurance.
  5. Final commissioning and documentation.

All technical equipment and materials must meet BIS and IEC standards, with proper certification and notarized test reports provided during submission.

Financial Requirements

The estimated project budget ranges from INR 10 million to INR 15 million, inclusive of all costs. The financial breakdown includes:

Cost Component Estimated Cost
Materials INR 6 million
Labour INR 3 million
Transportation INR 1 million
Testing & Commissioning INR 0.5 million
Contingency & Miscellaneous INR 0.5 million

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% after material delivery and installation.
  • 20% post successful testing.
  • 10% after final handover.

All payments are subject to submission of valid invoices and project milestones verification. Bidders must ensure financial compliance and submit detailed cost estimates as part of their bid.

Documents 17

1. Part-I P-48-176-A.pdf

TENDER_DOCUMENT

2.Employers requirement.pdf

TENDER_DOCUMENT

3. Technical Specifications.pdf

TENDER_DOCUMENT

4. CoC- P48-176-A.pdf

TENDER_DOCUMENT

5. Declaration of Authorised person and Confict of Interest.pdf

TENDER_DOCUMENT

6. Reference Tender Drawing Robust Network.pdf

TENDER_DOCUMENT

7. Schedule-B-UGNP-VRL 2-P48-176-A.pdf

TENDER_DOCUMENT

TLE -Amendment-1.pdf

TENDER_DOCUMENT

TLE -Amendment-2.pdf

TENDER_DOCUMENT

TLE -Amendment-3.pdf

TENDER_DOCUMENT

TLE -Amendment-4.pdf

TENDER_DOCUMENT

Amendment-5.pdf

TENDER_DOCUMENT

Annexure-A- Form-4 Notification of Award of Contract.pdf

TENDER_DOCUMENT

Annexure-B- Form-5 Contract Agreement.pdf

TENDER_DOCUMENT

Annexure-C Appendix-1 Terms and Procedures of Payment.pdf

TENDER_DOCUMENT

Annexure-D Basic Infra Details.pdf

TENDER_DOCUMENT

Annexure-E Technical Specification for Distribution Transformer.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid GST registration and PAN.
  • ✓ Must submit original receipts of tender fee and EMD paid via RTGS/NEFT/Online Payment.
  • ✓ Should have experience in power infrastructure projects, specifically underground cable installation.
  • ✓ Demonstrate financial stability with net worth and liquid assets as per tender requirements.
  • ✓ Provide technical certifications, including BIS licenses and type test reports.
  • ✓ Submit a valid Vendor Registration certificate from GUVNL or its subsidiaries.
  • ✓ Must have successfully completed similar projects within the last 5 years.
Financial Qualification Criteria
Minimum average annual turnover
Net worth requirement
Experience in similar projects

All submissions must be complete and conform to the specified documentation standards to qualify for technical evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

06-02-2026 11:00

2. TECHNICAL STAGE

13-02-2026 11:00

3. PRICE BID

20-02-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-48

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to convert overhead 11 kV and LT power lines into an underground cable network with a Ring Main System at Veraval GIDC, Gujarat, enhancing power reliability, safety, and infrastructure resilience.

What are the key eligibility criteria for bidders?

Eligible bidders must have valid GST and PAN, experience in underground power projects, financial stability with specified net worth, and valid vendor registration from GUVNL or subsidiaries. They must also submit all required technical and financial documents as per tender guidelines.

What is the scope of work involved in this project?

The scope includes site survey, GIS mapping, designing, procurement, installation, testing, and commissioning of underground cables, asset tagging, and documentation. It covers all activities necessary for a turnkey project to upgrade overhead lines to underground systems with GIS integration.

What are the key dates and deadlines for this tender?

Bid submission starts on 05-12-2025 at 18:30 and ends on 29-12-2025 at 18:00. Technical evaluation occurs on 30-12-2025, and price bids will be opened on 12-01-2026. Bidders should adhere strictly to these deadlines to participate successfully.

How can I contact the issuing authority for queries?

All inquiries should be directed via email to [email protected]. The contact person is the Chief Engineer (Project and R&C) at Paschim Gujarat Vij Company Limited, Rajkot. Ensure all communications are clear and include relevant tender details.

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