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Open Power and Energy NPROCURE

Government Tender for Underground Cable Network Conversion & GIS Mapping in Rajkot

Bid Publish Date

11-Jul-2026, 12:30 am

Bid End Date

06-Aug-2026, 12:30 pm

Value

₹1,06,57,37,800

Location

RAJKOT , GUJARAT
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Progress

Issue11-Jul-2026, 12:30 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 21

ELECTRICAL MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR PLATFORM SCALE POWER WATER LEVEL RECORDER PRELIMINARY REPORT APFC PANEL WIRE MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for qualified electrical and civil engineering firms to participate in a turnkey project for converting overhead power lines into underground cable networks in Rajkot, Gujarat. The project, part of Gujarat's Smart City and Wire Free City initiatives, involves comprehensive site surveys, GIS mapping, asset tagging, and installation of underground power infrastructure. Bidders will be responsible for engineering, procurement, installation, testing, and documentation, ensuring seamless integration with existing power systems. With an estimated value of over 1 billion INR, this project emphasizes modern urban power distribution, safety, and efficiency. The tender process is structured into preliminary, technical, and price evaluation stages, with strict deadlines and detailed documentation requirements. This project presents significant growth opportunities for firms specializing in underground cabling, GIS solutions, and urban infrastructure development, aligned with government policies for smart city development and sustainable urban growth.

Scope Of Work

• Conduct detailed site survey including underground utility verification and GIS mapping.
• Prepare comprehensive engineering designs and procurement plans.
• Supply all necessary materials, including underground cables, GIS equipment, and asset tags.
• Load, transport, and unload materials securely at the site.
• Install underground cable networks, consumer service lines, and associated infrastructure.
• Perform testing, commissioning, and quality assurance of the installed network.
• Document all activities, including GIS mapping, asset tagging, and project reports.

The process involves:

  1. Site survey and utility verification.
  2. Design approval and procurement.
  3. Material transportation and storage.
  4. Installation of underground cables and GIS assets.
  5. Testing and commissioning.
  6. Final documentation and handover.

Key deliverables include:

Deliverable Specifications
GIS Mapping Accurate geo-coordinates of all assets
Asset Tagging Unique identification tags
Installed Cable Network Fully operational underground system
Project Documentation As-built drawings, test reports

All work must adhere to safety standards, local regulations, and project timelines as specified in the tender documents.

Technical Specifications

Parameter Requirement
Cable Type High Voltage Underground Power Cables (as per BIS standards)
GIS Equipment Compatible with GUVNL specifications
Asset Tagging Durable, weather-resistant tags with RFID capability
Installation Depth As per design standards, typically 600mm to 900mm
Testing Insulation resistance, continuity, and load testing

Sequential steps include:

  1. Site survey and utility verification.
  2. Material procurement.
  3. Installation of underground cables and GIS assets.
  4. Testing and validation.
  5. Final commissioning and documentation.

Financial Requirements

The estimated project cost is approximately Rs. 1065.7 million, detailed as follows:

Cost Component Estimated Cost (INR)
Materials Rs. 600 million
Labour Rs. 250 million
Equipment & Tools Rs. 100 million
Transportation & Logistics Rs. 50 million
Contingency & Miscellaneous Rs. 65.7 million

Payment terms include:

  • 10% advance upon contract signing.
  • 40% during installation milestones.
  • 50% upon successful testing, commissioning, and handover.
    All payments are subject to submission of valid invoices and compliance with contractual terms.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹1,06,57,37,800

Bid To RA

No

Item Category

Electrical Works

Authority & Contact

Officer Inviting Bids

Chief Engineer (Tech), PGVCL, Corporate Office, Rajkot

Bid Opening Authority

Chief Engineer (Tech), PGVCL, Corporate Office, Rajkot

Address

Nana Mava Main Road, Laxminagar: Rajkot: 360004

Contact Details

[email protected]

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Bid Preparation GeM Registration Document Filing

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Documents 8

1.UGC-Turnkey-PGVCL-Part-I Package 5.pdf

TENDER_DOCUMENT

2.Employers requirement WFC.pdf

TENDER_DOCUMENT

3.UGC-Turnkey-PGVCL-CoC.pdf

TENDER_DOCUMENT

4. Technical Specifications.pdf

TENDER_DOCUMENT

5. Declaration of Authorised person and Confict of Interest.pdf

TENDER_DOCUMENT

6. Reference Tender Drawing Robust Network.pdf

TENDER_DOCUMENT

7. Acceptance of Bank Guarantee as SD and EMD.pdf

TENDER_DOCUMENT

8. BOQ LT UG RCC P5 Sorathiawadi Sdn.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration with GUVNL and its subsidiaries.
✓ Proven experience in underground cable installation and GIS mapping projects.
✓ Financial stability with minimum average annual turnover as specified in the tender.
✓ Submission of all required technical and financial documents as per tender guidelines.

Qualification Criteria Minimum Requirement
Turnover Rs. 100 million in last 3 years
Experience At least 3 completed similar projects in last 5 years
Technical Capability Certified technical staff in underground cabling and GIS
Financial Stability Audited financial statements for last 3 years

Important: Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

07-08-2026 11:00

2. TECHNICAL STAGE

18-08-2026 11:00

3. PRICE BID

29-08-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The final date for bid submission is 6th August 2026 at 6:00 PM. Bidders must upload all required documents before this deadline through the official e-procurement portal. Late submissions will not be entertained.

What are the eligibility criteria for bidders?

Bidders must have valid registration with GUVNL and its subsidiaries, demonstrate experience in underground cabling and GIS projects, and meet financial stability requirements. All necessary documents, including GST registration, PAN, and technical certifications, must be submitted as per tender guidelines.

What technical specifications are required for the project?

The project requires high voltage underground power cables compliant with BIS standards, GIS mapping equipment compatible with GUVNL specifications, durable asset tags with RFID, and installation at depths of 600-900mm. Testing includes insulation resistance and load testing to ensure system reliability.

How is the evaluation of bids conducted?

Bids are evaluated based on technical capability (50%), financial stability (20%), past experience (20%), and price (10%). A minimum of 70% in technical evaluation is required for qualification. The highest scoring bid will be selected for award.

What are the key stages of the bidding process?

The process includes bid submission, preliminary evaluation of fee and EMD, technical assessment, and price bid opening. Each stage is scheduled with specific dates, and bidders must adhere to all instructions to ensure smooth evaluation and award.

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Site survey including underground utility verification, Engineering, Procurement, Supply, Loading, Transportation, Unloading, Insurance, Delivery at Site, Handling, Storage, Installation, Testing, Commissioning Including Documentation of All Items/Material required to complete works for Turnkey Based Contract For Conversion of Existing overhead LT Line Network Including Consumer Service Lines Into Under Ground Cable Network using FSP/MSP & Ring Main System at Bedinaka Sub Division of Rajkot City-2 Division of Rajkot City Circle Under PGVCL with GIS Mapping / Geo Urja Mapping (Developed by GUVNL) and Asset Tagging under Gujarat Wire Free City Mission. (Package-11)

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