Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead Power Lines to Underground Cables in Mahuva Rural Area

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 19

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER PRELIMINARY REPORT APFC PANEL MAPPING SERVICE SUGAR EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender from Paschim Gujarat Vij Company Limited offers a unique opportunity for experienced electrical contractors to undertake a comprehensive project involving the conversion of overhead 11 kV HT and LT power lines into underground cable networks in Mahuva Rural. The project includes site survey, design, procurement, installation, testing, and asset tagging, all under a turnkey contract. It aims to improve power reliability, safety, and infrastructure resilience in the region, utilizing advanced GIS and Geo Urja mapping technologies developed by GUVNL. The tender provides detailed technical specifications, eligibility criteria, and evaluation processes, ensuring a transparent bidding environment. Bidders with proven experience in underground power infrastructure, GIS mapping, and asset management are encouraged to participate. The project timeline, bid submission deadlines, and evaluation stages are clearly defined, making this an ideal opportunity for qualified firms seeking to contribute to sustainable power development in Gujarat.

Scope Of Work

The scope of work for this turnkey project includes:

  • Conducting detailed site survey and assessment.
  • Designing underground cable network with Ring Main System.
  • Procuring all necessary materials, including cables, GIS equipment, and asset tags.
  • Loading, transportation, and unloading of materials to the site.
  • Installation of underground cables, GIS mapping, and asset tagging.
  • Testing and commissioning of the entire network.
  • Documentation of all activities, including GIS and Geo Urja mapping.

Key deliverables include:

  • Complete site survey reports
  • Approved design and engineering drawings
  • Procurement of quality materials as per specifications
  • Successful installation and testing reports
  • Asset tagging and GIS mapping data

Sequential process:

  1. Site survey and assessment
  2. Design approval
  3. Procurement and logistics
  4. Installation and underground cable laying
  5. Testing and commissioning
  6. Documentation and handover
Specification Details
Power Network 11 kV HT & LT Lines
Network Type Underground with Ring Main System
Mapping GIS & Geo Urja Mapping
Asset Tagging Asset Identification & Tagging

Important: The contractor must ensure compliance with all safety and technical standards specified in the tender documents.

Technical Specifications

The technical specifications require the use of high-quality underground cables compliant with BIS standards. The cables should be capable of handling 11 kV voltage levels with appropriate insulation and protection. GIS mapping equipment must adhere to GUVNL standards, ensuring accurate asset identification. The installation process should follow best practices for safety and durability.

Parameter Specification
Cable Type XLPE insulated, armoured underground cables
Voltage Rating 11 kV
GIS Equipment Compatible with GUVNL GIS standards
Asset Tagging Durable, weather-resistant tags with unique identifiers

The process involves sequential steps: site assessment, design approval, procurement, installation, testing, and documentation, ensuring compliance with all technical standards and safety protocols.

Financial Requirements

The estimated project budget ranges from ₹XX crore to ₹XX crore, inclusive of all materials, labor, transportation, and contingencies. The tender fee is ₹17,700, and the EMD amount is specified in the tender documents. Payment terms are structured as follows:

  • 10% advance upon contract signing
  • 40% after installation completion
  • 30% post successful testing
  • 20% on project handover and documentation
Cost Component Amount (₹)
Tender Fee ₹17,700
Estimated Budget ₹XX crore - ₹XX crore
Payment Schedule As per project milestones

All payments are subject to submission of valid invoices and completion certificates. The contractor must ensure adherence to the approved budget and provide detailed cost breakdowns in their bid.

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Eligibility Criteria

  • ✓ Must have valid registration with GUVNL and its subsidiaries (PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL).
  • ✓ Proven experience in underground power cable installation, GIS mapping, and asset tagging.
  • ✓ Financial stability with minimum turnover criteria as specified in the detailed tender documents.
  • ✓ Submission of all required documents including GST registration, PAN, EMD, and tender fee.
  • ✓ Must provide valid certificates, technical capability, and past project references.
Qualification Criteria
Experience Minimum 3 similar projects in power infrastructure
Financial Annual turnover of at least ₹XX crore for the last 3 years
Certification Valid GUVNL vendor registration, ISO, or equivalent
Documentation Submission of all technical and financial documents as per tender guidelines

Note: Bidders must meet all eligibility requirements to qualify for technical evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-40

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

The primary objective is to convert existing overhead 11 kV HT and LT power lines into underground cable networks with a Ring Main System in Mahuva Rural, enhancing power reliability, safety, and infrastructure resilience.

Who is eligible to participate in this tender?

Eligible bidders must have valid GUVNL vendor registration, proven experience in underground power cable installation, GIS mapping, and asset tagging, along with meeting financial criteria such as minimum turnover and relevant certifications.

What are the key stages and deadlines for the bidding process?

The bidding process includes bid submission starting on 05-12-2025 and ending on 29-12-2025. Evaluation stages are preliminary on 30-12-2025, technical on 05-01-2026, and price bid opening on 12-01-2026. Bidders must adhere strictly to these timelines.

What technical standards must the materials and installation meet?

Materials such as cables and GIS equipment must comply with BIS standards and GUVNL specifications. Installation should follow best practices for safety and durability, including proper underground cable laying, GIS mapping, and asset tagging.

How can I get further information or clarifications?

Bidders can contact the PGVCL project office via email at [email protected] or call 02812380425 during office hours for clarifications, support, and updates related to the tender process.

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