TenderDekho Logo
Open State Governments & UT NPROCURE

Government Tender for Vacuum-Based Road Sweeping Services at GIDC Sachin 2025-26

Bid Publish Date

12-Jan-2026, 10:00 am

Bid End Date

21-Jan-2026, 5:00 pm

Value

₹0

Location

SURAT , GUJARAT

Progress

Issue12-Jan-2026, 10:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,832

Contract Form

Works

Completion Period

6  Months

Currency Type

Single

This government tender offers an exciting opportunity for qualified contractors to secure an annual contract for mechanized road cleaning services using vacuum-based sweeping machines at GIDC Sachin for 2025-26. Managed by the Gujarat Industrial Development Corporation, this project aims to enhance urban hygiene through modern, efficient cleaning technology. Bidders must meet strict eligibility criteria, including technical experience, financial stability, and equipment deployment capabilities. The tender process is open, transparent, and involves detailed evaluation based on technical compliance and cost competitiveness. The project duration is six months, with a focus on sustainable, environmentally friendly cleaning solutions that contribute to better city sanitation. Download the tender documents, prepare your bid, and participate in this government initiative to improve infrastructure and environmental standards in Gujarat.

Scope Of Work

The scope of work for this tender includes:

  • Supply and deployment of vacuum-based road sweeping machines as specified in Appendix-B.
  • Operating the machinery using trained personnel to ensure effective cleaning of designated roads.
  • Regular maintenance and servicing of equipment to ensure optimal performance.
  • Ensuring compliance with safety and environmental standards.

Key deliverables include:

  • Fully operational vacuum-based road sweeping machines.
  • Daily cleaning reports and maintenance logs.
  • Adherence to scheduled cleaning timelines.

The process involves:

  1. Mobilization of machinery and personnel to the project site.
  2. Daily execution of sweeping operations as per the schedule.
  3. Routine inspections and preventive maintenance.
  4. Final project completion and handover with comprehensive documentation.
Specification Details
Machinery Type Vacuum-based road sweeping machines
Capacity As per Appendix-B
Deployment At designated roads within GIDC Sachin
Maintenance Scheduled preventive and corrective maintenance
Reporting Daily operational reports

Bidder must ensure all equipment meets the technical specifications outlined in the tender documents and Appendix-B.

Technical Specifications

The technical specifications for the vacuum-based road sweeping machines include:

Parameter Specification
Machine Type Vacuum-based road sweeper
Capacity As detailed in Appendix-B
Power Source Electric / Diesel (as specified)
Operating Width Minimum 2 meters
Dust Collection High-efficiency collection system
Maintenance Scheduled preventive maintenance

Sequential procedures:

  1. Inspection of machinery upon delivery.
  2. Deployment at designated sites.
  3. Daily operational checks.
  4. Routine maintenance as per manufacturer guidelines.

Bidder must ensure all equipment complies with the technical standards specified in the tender documents and Appendix-B.

Financial Requirements

The financial aspect of this tender involves a competitive bid process with no fixed estimated cost, as the final bid amount will be based on submitted offers. The bidder must submit a detailed price bid, including costs for machinery, operation, maintenance, and other associated expenses.

Cost Component Details
Machinery Supply As per specifications
Operating Charges Per day/hour rates
Maintenance Scheduled and unscheduled repairs
Total Bid Sum of all components

Payment terms include:

  • Payment will be made on a monthly basis upon submission of operational reports.
  • Final payment after project completion and approval.
  • All costs must be inclusive of taxes and duties.

Bidders should prepare a comprehensive financial proposal aligned with the scope of work and technical specifications.

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Eligibility Criteria

Eligible bidders must fulfill the following criteria:

  • ✓ Must have submitted scanned copies of Tender Fee and EMD.
  • ✓ Must possess a valid registration certificate of the company (Public Limited, Private Limited, Partnership, Proprietor Firm) and Power of Attorney.
  • ✓ Must provide recent Income Tax returns and PAN Card details.
  • ✓ Must hold a valid Goods and Service Tax (GST) Number.
  • ✓ Must demonstrate successful experience in purchasing and supplying vacuum-based machinery (as per Appendix-A).
  • ✓ Must submit a Bank Solvency Certificate for the current calendar year.
  • ✓ Must provide site visit certificates from the Notified Area GIDC Sachin.
  • ✓ Must submit an affidavit on Rs.300 stamp paper regarding termination, blacklisting, or registration bans.
  • ✓ Machinery deployment proof as per Appendix-B.
  • ✓ Authorization letter from OEM/distributor for machinery.
Qualification Requirement Details
Registration Certificate Valid registration of bidder
Experience Proven experience with vacuum machinery
Financial Stability Bank solvency certificate
Technical Capability Machinery deployment proof
Compliance Documents Tax returns, GST, affidavits

Bidders failing to meet these criteria will be disqualified from the bidding process.

Bidding Process

Process Timeline

1. Preliminary Stage

27-01-2026 12:00

2. Commercial Stage

27-01-2026 12:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scanned copy of Tender Fee and EMD

Required
2

As per tender documents and appendix-B.

Required
3

Fresh Valid Bank Solvency- (Calendar Year)

Required
4

Litigation history

Required
5

Affidavit regarding Termination / Blacklisting / Ban / Registration kept in Abeyance as per Para (2.6)(To be submitted on Rs.300/- stamp paper & duly notarized)

Required
6

Registration certificate / Documents of /public Limited / Private Limited/ Partnership deed /Proprietor Firm., Power of Attorney.

Required
7

Latest Income Tax return filed and PAN Card Details.

Required
8

Goods and Service Tax (GST)Number

Required
9

Undertaking / Declaration

Required
10

Machinery/Equipment: Proof of deployment of required minimum machinery / equipment’s mentioned in (Appendix – B)

Required
11

Successful experience of purchase and supply of vaccumr based machin. ( APPENDIX-A)

Required
12

Authorization from the OEM for machine and other equipment asked from OEM/Distributor must be submitted

Required
13

C.A. Certified and copy of Annual turn over for last three (3) financial year.

Required
14

Site Visit Certificate from the department it self from Notified Area GIDC Sachin.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main scope of this government tender?

This tender involves supplying, operating, and maintaining vacuum-based road sweeping machines at GIDC Sachin for the year 2025-26. The goal is to ensure efficient, mechanized cleaning of roads using modern equipment, with responsibilities including deployment, daily operation, routine maintenance, and reporting. The project aims to enhance urban cleanliness and environmental standards in the notified area.

Who is eligible to participate in this tender?

Eligible bidders must meet strict criteria including:

  • Valid registration and registration certificates
  • Proven experience with vacuum-based machinery
  • Financial stability with bank solvency certificates
  • Submission of tax returns, GST registration, and experience certificates
  • Compliance with all eligibility documentation as specified in the tender documents.
    Failure to meet these requirements will result in disqualification.
What are the key dates and deadlines for this tender?

Important deadlines include:

  • Bid Submission Starts: 12-01-2026 at 10:00 AM
  • Bid Submission Ends: 21-01-2026 at 5:00 PM
  • Bid Opening: 27-01-2026 at 12:00 PM
  • Commercial Evaluation: 27-01-2026 at 12:10 PM
    All bids must be submitted before the deadline via the official nProcure portal to be considered valid.
What technical specifications are required for the machinery?

The machinery must be vacuum-based road sweeping machines with specifications detailed in Appendix-B, including:

  • Minimum operating width of 2 meters
  • High-efficiency dust collection
  • Power source as specified (electric/diesel)
  • Regular maintenance capability
  • Compliance with safety and environmental standards.
    Proper deployment and operational readiness are mandatory for bid qualification.
How is the bid evaluated and awarded?

Bid evaluation is based on a weighted criteria:

  • 60% for technical compliance and experience
  • 40% for financial competitiveness
    Bids must meet minimum technical thresholds to qualify for financial evaluation. The highest-scoring bid will be awarded the contract, ensuring transparency and fairness in selection.

Similar Tenders

5 found

OPERATING OF PUMPING STATIONS 7 (SEVEN) NUMBERS WITH MAINTENANCE OF MOTOR PUMPS AND OPERATING AND MAINTAINING OF WHOLE NETWORK UNDER DRAINAGE DEPARTMENT AT KAPADWANJ TOWN.

Nagarpalika (All Nagarpalika Gujarat)

📍 KHEDA, GUJARAT

⏰ Deadline: 3 weeks left
🛒 Type: Service
View NPROCURE

Supplying and stacking various type of Building, Road & Other Construction Materials, at various places of Taluka DHARI under Taluka Panchayat, DHARI under MGNREGA (Annual Unit Rate)

District Development Office

📍 AMRELI, GUJARAT

Est: ₹30.0 L
⏰ Deadline: 3 weeks left
🛒 Type: Service
View NPROCURE

Construction of New Elevated Service Reservoirs & Underground Storage Reservoirs in Zone-03 at Notified Area GIDC Sachin 2025-26( Re-Invite I)

Gujarat Industrial Development Corporation

📍 SURAT, GUJARAT

⏰ Deadline: 2 weeks left
🛒 Type: Service
View NPROCURE

Construction of New Elevated Service Reservoirs & Underground Storage Reservoirs in Zone-02 at Notified Area GIDC Sachin 2025-26( Re-Invite I)

Gujarat Industrial Development Corporation

📍 SURAT, GUJARAT

⏰ Deadline: 2 weeks left
🛒 Type: Service
View NPROCURE

Construction of New Elevated Service Reservoirs & Underground Storage Reservoirs in Zone-01 at Notified Area GIDC Sachin 2025-26( Re-Invite I)

Gujarat Industrial Development Corporation

📍 SURAT, GUJARAT

⏰ Deadline: 2 weeks left
🛒 Type: Service
View NPROCURE