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Open State Governments & UT NPROCURE

Government Tender for Vehicle Hiring: SUV, MUV & Pickup for Gujarat Energy Transmission

Bid Publish Date

16-Jun-2026, 6:00 pm

Bid End Date

07-Jul-2026, 4:00 pm

Value

₹34,75,813

Location

JAMNAGAR , GUJARAT
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Progress

Issue16-Jun-2026, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

Categories 11

VALVE PARTS AND ACCESSORIES MEGA POWER PROJECT VEHICLE PLATFORM SCALE POWER SUBSTATION PETROLEUM PRODUCT SWITCH YARD TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an opportunity for qualified vehicle service providers to supply AC SUVs, MUVs, and pickup trucks to Gujarat Energy Transmission Corporation Limited (GETCO). The contract involves providing reliable transportation for infrastructure projects at key substations, with vehicles available 24 hours and covering specified monthly distances. The tender emphasizes compliance with safety, insurance, and licensing standards, ensuring high-quality service delivery over a 2-year period. Bidders must submit detailed technical and financial proposals through the online portal, adhering to eligibility criteria, and supporting documents. This procurement supports the state's infrastructure development and enhances operational efficiency for GETCO's critical energy projects. Interested companies specializing in vehicle leasing, fleet management, and government contracting are encouraged to participate in this transparent, competitive bidding process to secure a valuable government contract.

Scope Of Work

The scope of work includes:

  • Supplying AC Closed body SUV/MUV vehicles with a minimum 8+1 seater capacity for 24 hours daily, covering 3000 km per month.
  • Providing pickup vehicles with a minimum 2.5 MT carrying capacity for 12 hours daily, covering 2500 km per month.
  • Ensuring all vehicles are properly insured, registered, and maintained as per government standards.
  • Maintaining availability of vehicles at specified locations in Jamnagar.
  • Providing qualified drivers with valid licenses and fitness certificates.
  • Adhering to safety and operational protocols specified by GETCO.

The process involves:

  1. Submission of detailed technical and financial proposals.
  2. Verification of documents including licenses, insurance, registration, and compliance certificates.
  3. Evaluation based on technical merit and cost.
  4. Contract award to the most suitable bidder meeting all criteria.
Vehicle Type Minimum Capacity Availability Monthly Km Limit
SUV/MUV 8+1 Seater 24 hours 3000 km
Pickup 2.5 MT Capacity 12 hours 2500 km

Technical Specifications

Vehicles must conform to the following technical specifications:

Specification Details
Vehicle Type AC Closed body SUV/MUV, Pickup with minimum capacities as specified
Engine Petrol/Diesel compliant with emission norms
Insurance Comprehensive risk insurance covering occupant risks
Registration Valid RC book, PUC, fitness, and RTO passing certificates
Drivers Licensed, trained, and medically fit
Maintenance Regular maintenance as per manufacturer standards

Process:

  1. Submit technical documents including licenses, insurance, and registration.
  2. Ensure vehicles meet emission and safety standards.
  3. Provide proof of driver fitness and training.
  4. Comply with GETCO’s safety and operational protocols.

Financial Requirements

The estimated contract value is approximately ₹34,75,813. Bidders must submit a detailed financial proposal with the percentage rate for vehicle services. Payment terms include:

  • Payments will be made monthly based on verified km and service reports.
  • A security deposit or EMD of specified amount must be submitted.
  • Payments will be processed via NEFT/RTGS following submission of invoices and compliance verification.
Cost Component Details
Estimated Cost ₹34,75,813
Payment Terms Monthly, post-verification
Payment Method NEFT/RTGS
Security Deposit As specified in tender documents

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹34,75,813

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

SE-TR JAMNAGAR

Bid Opening Authority

CIRCLE OFFICE COMMITTEE

Address

JAMNAGAR CIRCLE OFFICE GETCO

Contact Details

9925211533

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

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Documents 1

TB-16.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must possess valid driving licenses for drivers.
  • ✓ Vehicles should have comprehensive risk insurance policies.
  • ✓ Submit Xerox copies of RC books for old vehicles.
  • ✓ Vehicles must have valid fitness certificates, PUC, and RTO passing documents.
  • ✓ Vehicle registration for Taxi/Maxi passing.
  • ✓ Seal & signature of the contractor on all bid documents.
  • ✓ Submit copies of PAN card, GST registration (active), and partnership deed or proprietorship affidavit.
  • ✓ Payment receipts for EMD and tender fee.
  • ✓ P.F registration or undertaking on stamp paper.
  • ✓ Declaration of relationships with employees.
  • ✓ Self-attested technical bid and integrity pact.
Requirement Details
Financial Criteria Minimum estimated cost of ₹34,75,813
Document Submission All documents must be self-attested, notarized, and uploaded online
Validity Bids must be valid for 180 days from submission deadline

Bidding Process

Process Timeline

1. Preliminary Stage
2. Technical Stage
3. Commercial Stage

Required Forms

Preliminary

Tender fee JAMNAGAR

User Defined Template-Standard

Required

EMD Jamnagar

User Defined Template-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Stage

1

Driver having appropriate driving license.

Required
2

Vehicle having comprehensive risk insurance policy of occupant’s risks in case of old vehicle

Required
3

One certified Xerox copy of RC book in case of old vehicle

Required
4

Fitness of driver and Fitness of vehicle ( in case of old vehicle)

Required
5

Vehicle Taxi/Maxi Passing registration

Required
6

Seal & Signature of contractor must be required on all document of technical bid

Required
7

All appropriate documents in case of old Vehicles. (like PUC, RC book, RTO passing, fitness certificate etc.)

Required
8

The Bidder should have to submit copy of PAN card, Self Attested Copy

Required
9

Copy of GST registration with active status

Required
10

Copy of power of attorney as the case may be

Required
11

Copy of partnership deed if any along with Form G or Proprietorship Affidavit

Required
12

receipt for payment of EMD & tender fee

Required
13

Copy of PF registration OR P.F. under taking on stamp paper of Rs. 300.00 (Form attached) along with notarized

Required
14

Declaration of Relationship with Employee

Required
15

Self Attested Tech Bid

Required
16

Self Attested Integrity Pact

Required
17

Other Documents ( Stop deal, Undertaking Declaration etc)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What are the primary eligibility criteria for bidders?

Bidders must possess valid driving licenses, vehicle insurance, registration documents, PAN, GST registration, and relevant licenses. They must also submit EMD, tender fee receipts, and other supporting documents as specified. All documents should be self-attested and uploaded online, with physical copies submitted before the deadline.

How can I submit my bid for this government vehicle hiring tender?

Bidders should register on the (n) Procure portal, fill in all online annexures, upload scanned copies of required documents, and submit their technical and financial proposals before the bid deadline of 07-07-2026 at 16:00. Tender fee, EMD, and integrity pact must be physically submitted in sealed covers before the specified date.

What is the scope of work for this vehicle hiring tender?

The scope includes providing AC SUV/MUV vehicles with 8+1 seating for 24 hours daily and 3000 km/month, along with pickup vehicles with 2.5 MT capacity for 12 hours daily and 2500 km/month. Vehicles must meet safety, insurance, registration, and maintenance standards, with qualified drivers, to support GETCO's infrastructure projects.

What are the key dates and deadlines for this tender?

Bid submission opens on 16-06-2026 at 18:00 and closes on 07-07-2026 at 16:00. Bids will be opened shortly after the deadline. Contract awarding is expected by 16-07-2026. All submissions must be completed online before the deadline; physical documents for tender fee, EMD, and integrity pact are due before the specified date.

What technical specifications must vehicles comply with?

Vehicles must be AC, closed-body SUVs/MUVs and pickups with minimum capacities as specified. They should meet emission norms, have valid registration, insurance, fitness certificates, and be maintained as per manufacturer standards. Drivers must be licensed and medically fit, ensuring safety and operational efficiency for GETCO projects.

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