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Open Power and Energy NPROCURE

Government Tender for Vehicle Hiring on Monthly Rental for Salal Sdn in Himatnagar

Bid Publish Date

25-Jun-2026, 12:30 pm

Bid End Date

08-Jul-2026, 12:30 pm

Value

₹17,48,712

Location

SABAR KANTHA , GUJARAT
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Progress

Issue25-Jun-2026, 12:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 4

VEHICLE RENTAL VEHICLE HIRING SERVICE POLYETHYLENE PIPE

This government tender offers a unique opportunity for vehicle service providers to supply vehicles on a monthly rental basis for Salal Sdn under Himatnagar Division, Gujarat. Managed by Uttar Gujarat Vij Company Limited, the project aims to ensure reliable transportation support for power sector operations over 24 months. Eligible bidders must meet specified documentation, permit, and insurance requirements, and submit their bids electronically via the NProcure portal. The tender process includes preliminary and price bid stages, with evaluation based on compliance, experience, and cost. With an estimated value of approximately ₹17.5 million, this open tender welcomes qualified fleet management companies, vehicle rental providers, and logistics firms to contribute to Gujarat’s power infrastructure development. Bidders are encouraged to review detailed documents, attend training sessions, and submit their proposals before the deadline, ensuring adherence to all terms and conditions for a successful bid.

Scope Of Work

The scope of this tender involves the following key activities:

  • Provision of vehicles on a monthly rental basis for Salal Sdn under Himatnagar Division.
  • Vehicles must be suitable for power sector operations and comply with RTO permits.
  • Bidders must ensure vehicles are insured, PUC certified, and tax-compliant.
  • Vehicles should be available for the entire contract period of 24 months.

Key Deliverables:

  • Fully maintained and insured vehicles as per specifications.
  • Timely vehicle availability as per schedule.
  • Compliance with all legal and safety standards.

Sequential Process:

  1. Bid submission via the online portal.
  2. Technical evaluation based on submitted documents.
  3. Financial bid opening and evaluation.
  4. Contract award to the successful bidder.
Specification Details
Vehicle Type Passenger cars, Vans, or Light Commercial Vehicles
Permits RTO Road permits / LADDER vehicle
Insurance Valid insurance certificate
Certification PUC certificate
Cost Monthly rental fixed as per bid

Bidders must adhere to all technical specifications and submit complete documentation as outlined in the tender documents.

Technical Specifications

Vehicles must be suitable for power sector operations, compliant with RTO permits, and insured. The specifications include:

Parameter Requirement
Vehicle Type Passenger cars, Vans, Light Commercial Vehicles
Age Limit Not exceeding 5 years from the date of registration
Permits RTO road permits for LADDER vehicles
Insurance Valid comprehensive insurance coverage
Certification PUC certificate valid throughout the contract period

Sequential procedures for technical compliance:

  1. Vehicle inspection and verification.
  2. Submission of permit and insurance documents.
  3. Certification of vehicle suitability.
  4. Final approval for deployment.

All vehicles must adhere to safety standards and be maintained in excellent condition throughout the contract period.

Financial Requirements

The estimated total budget for this project is approximately ₹17,487,120, with a bid offer validity of 180 days. The financial bid must be submitted electronically and include the percentage rate for monthly rental.

Cost Component Details
Estimated Cost ₹17,487,120
Bid Validity 180 days from bid submission
Payment Terms Monthly payments upon submission of invoice and compliance report
Bid Submission Online through NProcure portal

Bidders should prepare their financial proposals accordingly, ensuring transparency and competitiveness. The successful bidder will be paid as per the agreed monthly rate, subject to contract terms and conditions.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹17,48,712

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

3

Bid Opening Authority

Executive engineer

Address

UGVCL Division

Contact Details

[email protected]

Authority Records

UTTAR GUJARAT VIJ COMPANY LIMITED

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Documents 2

01-HMTDO Main Page Terms Condition -.pdf

TENDER_DOCUMENT

SCHEDULE-B.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have a valid registration certificate book.
✓ Must possess RTO permits for ladder vehicles.
✓ Tax paid receipts up to the current date are mandatory.
✓ Valid insurance certificates for all vehicles.
✓ Valid PUC certificates.
✓ PAN Card and STAMP registration are required.

Qualification Criteria Details
Financial Stability Minimum average annual turnover of ₹10 lakh in vehicle leasing in the last 3 years
Experience At least 2 years of experience in vehicle rental services for government or power sector projects
Documentation Submission of all required documents for preliminary verification
Compliance Must meet all legal and statutory requirements as per Gujarat RTO norms

Note: Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. prilimanary stage

09-07-2026 11:00

2. Price bid

09-07-2026 11:30

Required Forms

prilimanary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - prilimanary stage

1

Registration certificate Book

Required
2

Road permits. /LADDER vehicle of RTO

Required
3

Tax paid receipt up to the date.

Required
4

insurance Certificate

Required
5

Tax paid receipt up to the date.

Required
6

PUC certificate

Required
7

PAN CARD

Required
8

STAMP

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this government tender?

This tender seeks qualified service providers to supply vehicles on a monthly rental basis for Salal Sdn under Himatnagar Division, supporting power sector operations in Gujarat. It offers an opportunity for vehicle rental companies to contribute to infrastructure development while adhering to government procurement norms.

What are the key eligibility criteria for bidders?

Bidders must possess valid registration certificates, RTO permits, insurance, PUC certificates, PAN cards, and meet financial stability requirements. All documents must be current and compliant with Gujarat RTO norms. Experience in government or power sector vehicle leasing is preferred.

How can I participate in the bidding process?

Participants should download the tender documents from the NProcure portal, pay the tender fee and EMD online, and submit all required documents electronically before the deadline. Attend the scheduled evaluation stages and ensure compliance with all procedural requirements.

What is the evaluation criteria for selecting the successful bidder?

Evaluation is based on technical compliance (40%), past experience (25%), and cost competitiveness (35%). Bids must meet minimum thresholds, including 70% in technical compliance, to qualify for final consideration. The highest scoring bid will be awarded the contract.

What are the important dates and deadlines for this tender?

Bid submission starts on 25-06-2026 and closes on 08-07-2026 at 18:00. Preliminary evaluation is scheduled for 09-07-2026 at 11:00, with price bid opening at 11:30. Bidders should ensure timely submission to avoid disqualification.

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