Bus Hiring Service - Regular Basis - Local; 22-24; A.C. Deluxe (ACX); 3600 Kms x 250 Hrs
N/a
NEW DELHI, DELHI
Posted:
3 November 2025
Closed:
8 December 2025
GEM
Open Power and Energy NPROCURE
Gujarat GETCO Tender for Hiring 7-Seater AC Vehicle on ARC Basis for 132 KV Substation
Progress
Issue09-Feb-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
6
Gujarat Energy Transmission Corporation Limited (GETCO) invites bids through an open tender for hiring 7-seater AC vehicles on an ARC basis for the 132 KV Manjusar Substation. This procurement supports Gujarat’s power infrastructure by providing reliable transportation services for 24 months. Eligible vehicle providers must meet strict technical, legal, and financial criteria, including valid registration, insurance, permits, and experience. The tender process is conducted electronically via the NProcure platform, ensuring transparency and efficiency. Bidders should submit comprehensive bids before the deadline of March 2, 2026, to secure this opportunity. The contract aims to facilitate smooth, safe, and timely transportation for Gujarat’s power transmission projects, contributing to the state’s energy development goals.
Scope Of Work
The selected contractor shall provide petrol/diesel-driven, 7-seater AC vehicles on an ARC basis for a period of 24 months. Key deliverables include:
- Supplying vehicles that meet the technical specifications outlined in the tender document.
- Ensuring vehicles are insured, registered, and possess valid fitness certificates, road permits, and tax documents.
- Maintaining vehicles in good condition to operate for 12 hours daily, covering approximately 3000 KMs per month.
- Providing vehicles that are self-driven or driven by the contractor’s driver, as per bidder’s offer.
The process involves:
- Submission of technical and financial bids via the NProcure portal.
- Verification of submitted documents, including RTGS transaction slips, vehicle registration, insurance, permits, and other eligibility criteria.
- Evaluation based on technical compliance and rate quotations.
- Awarding the contract to the successful bidder.
| Vehicle Specifications | Details |
|---|---|
| Vehicle Type | 7-seater AC close body |
| Fuel Type | Petrol/Diesel |
| Operation Hours | 12 hours/day |
| Monthly KMs | 3000 KMs |
| Contract Duration | 24 months |
The contractor must ensure timely vehicle availability, maintenance, and compliance with all regulatory requirements throughout the contract period.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | 7-seater AC close body |
| Fuel Type | Petrol or Diesel |
| Seating Capacity | 6+1 |
| Operation Hours | 12 hours/day |
| Monthly KMs | 3000 KMs |
| Certification Requirements | Valid fitness, registration, and insurance |
The process involves:
- Inspection of vehicles before deployment.
- Regular maintenance checks.
- Compliance with government safety and emission standards.
- Submission of technical documents as per tender guidelines.
Financial Requirements
The estimated cost for the entire contract is approximately Rs. 15,13,386.00. The financial bid should specify the rate per KM or per day, inclusive of all taxes and charges. Payment will be released monthly based on verified vehicle operation logs and compliance.
| Cost Breakdown | Details |
|---|---|
| Vehicle Rate | As per bid |
| Maintenance & Fuel | Included in rate |
| Taxes & Charges | As applicable |
Bidders must submit a detailed financial proposal along with the technical bid. Payment terms include monthly payments upon submission of operational reports and vehicle logs. All costs should be clearly itemized, and rates must be valid for the entire contract duration.
Documents 1
Technical bid n-250.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration, insurance, fitness certificate, and road permit for offered vehicles.
✓ Must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit.
✓ Must provide self-attested copies of R.C. Book, PAN card, GST registration, and P.F. registration or undertaking.
✓ Must submit a certificate stating the offered vehicle is not already engaged elsewhere.
✓ Must provide technical bid duly filled, sealed, and signed.
| Qualification Criteria | Details |
|---|---|
| Vehicle Registration | Valid and self-attested |
| Insurance & Permits | Valid and self-attested |
| Financial Credentials | RTGS slips, GST, PAN, P.F. registration |
| Technical Bid Submission | Sealed and signed |
| Vehicle Availability | Not engaged at any other location |
Additional requirements include proof of proprietorship/partnership, petrol/diesel bills of last 15 days, and undertaking for third-party vehicle use if applicable.
Bidding Process
Process Timeline
1. Preliminary stage
02-03-2026 16:01
2. Commercial Stage
Required Forms
Preliminary
Tender fee & EMD -Jambuva
User Defined Template-Standard
New vehicle Deposit -Jambuva
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary stage
1
Scan copy of RTGS Transaction slip for Tender fee
Required 2
Scan copy of RTGS Transaction slip for EMD
Required 3
Scan copy of RTGS Transaction slip for deposit for New vehicle
Required 4
copy of Insurance for offered vehicle( self attested)
Required 5
copy of Road permit for offered vehicle( self attested)
Required 6
copy of Road Tax for offered vehicle( self attested)
Required 7
copy of Fitness certificate for offered vehicle( self attested)
Required 8
copy of R.C Book for offered vehicle ( self attested_
Required 9
Quotation for new vehicle to be offered as per vehicle specification ( self attested)
Required 10
UNDERTAKING CUM INDEMNITY BOND for third party’s vehicle on Stamp Paper of Rs. 300/-
Required 11
Details of Proprietorship / Partners/Directors of the Firm/Company. Partnership deed, MOA, BR, if applicable.
Required 12
Petrol /diesel price Bill of prevailing 15 days before the due date of tender ( self attested)
Required 13
GST registration certificate ( self attested)
Required 14
Copy of PAN card ( self attested)
Required 15
P.F. Registration (for engaging of driver) OR Undertaking on stamp paper of Rs.50/-in case of self-driving ( self attested)
Required 16
Nature of firm ( relevant document for proprietary/ partnership/pvt ltd firm)
Required 17
Bidder who offering registered vehicle shall have to submit Certificate on firms’ letter head regarding offered vehicle is not provided at any location of GETCO or any other firm against any work order on the date of opening of tender and thereafter, as per enclosed Format
Required 18
COMPLETE TECHNICAL BID (duly filled, sealed & signed by bidder)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The bid submission deadline is 16:00 hours on March 2, 2026. Bidders must upload all required documents and bids before this time via the NProcure portal. Late submissions will not be accepted, so early preparation is recommended.
What documents are required to participate in this tender?
Participants must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit, along with self-attested copies of vehicle registration, insurance, fitness certificates, permits, PAN, GST registration, and P.F. registration or undertaking. Additionally, technical bid documents, ownership details, petrol/diesel bills of last 15 days, and a certificate confirming vehicle availability are required.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (40%), rate quotation (40%), and experience credentials (20%). The minimum technical score is 60%. The highest scoring responsive bidder will be awarded the contract, ensuring transparency and fairness.
Can I participate if my vehicle is already engaged elsewhere?
No, bidders must submit a certificate on their firm’s letterhead stating that the offered vehicle is not engaged at any other location of GETCO or any other firm against any work order at the time of bid opening and thereafter. This ensures vehicle availability and compliance.
What are the technical specifications for the vehicles to be supplied?
Vehicles must be 7-seater AC close body, fuel-efficient (petrol or diesel), with a seating capacity of 6+1, and suitable for 12 hours of daily operation covering approximately 3000 KMs per month. They should meet all safety, emission, and registration standards as specified in the tender document.
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Documents 1
Technical bid n-250.pdf
TENDER_DOCUMENT