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Open State Governments & UT NPROCURE

Gujarat Government Tender for Doorstep Delivery Contract 2026-28 in Mahisagar Zone 2

Bid Publish Date

21-Dec-2025, 7:30 pm

Bid End Date

15-Jan-2026, 6:00 pm

Value

₹2,68,32,300

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Dec-2025, 7:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹17,700

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 1

TRANSPORTATION

The Gujarat State Civil Supplies Corporation Ltd has announced an open tender for the Doorstep Delivery Contract 2026-28 in Mahisagar Zone 2, covering Kadana, Khanpur, and Santarampur. This government procurement opportunity invites experienced transportation companies and fleet operators to participate in a competitive bidding process for a 24-month contract valued at approximately ₹26.83 crore. The project aims to improve civil supplies distribution through reliable logistics, GPS-enabled vehicles, and compliance with government standards. Bidders must meet strict eligibility criteria, submit comprehensive documentation, and follow the outlined procurement process via the NProcure portal. This tender offers a strategic opportunity for logistics firms seeking to expand their government sector portfolio in Gujarat, with detailed technical, financial, and operational requirements outlined in the tender documents. Interested parties are encouraged to review the full tender notice, prepare their bids accordingly, and participate before the deadline to secure this lucrative government contract.

Scope Of Work

The selected contractor will be responsible for providing transportation and delivery services across designated zones in Mahisagar for the Gujarat State Civil Supplies Corporation Ltd. The scope includes:

  • Ensuring timely door-to-door delivery of civil supplies in Kadana, Khanpur, Santarampur, and surrounding areas.
  • Managing a fleet of BS-3 model vehicles compliant with government standards.
  • Maintaining vehicle documentation including RC books, fitness, PUC, and insurance.
  • Providing experienced drivers with valid licenses and vehicle operation certificates.
  • Ensuring all vehicles are equipped with GPS sharing capabilities as per tender specifications.
  • Handling logistics coordination, route planning, and delivery tracking.
  • Complying with safety, environmental, and quality standards mandated by government regulations.

Key Deliverables:

  • Daily delivery reports
  • Vehicle maintenance and inspection logs
  • Compliance certificates and documentation
  • Real-time GPS tracking data

Process Steps:

  1. Vehicle registration and documentation submission.
  2. Vehicle inspection and approval.
  3. Deployment of vehicles in designated zones.
  4. Regular monitoring and reporting.
  5. Final delivery and project completion reporting.

Specifications Table:

Vehicle Type Model Year Capacity Features
BS-3 Model Post-2007 As per tender annexures GPS enabled, Insured, Fitness Certificate

The contractor must ensure all vehicles meet the specified technical and safety standards throughout the contract period.

Technical Specifications

The technical specifications require vehicles to be BS-3 model or newer, manufactured after 2007, with fitness certificates, insurance, and PUC valid at the time of deployment. Vehicles must be equipped with GPS sharing devices compatible with the government’s tracking system. The fleet should include both owned and leased vehicles, with all relevant registration and insurance documents up-to-date.

Technical Parameters:

  • Vehicle Model: Post-2007 BS-3 or higher
  • Capacity: As specified in tender annexures
  • GPS Device: Installed and functional
  • Insurance: Valid
  • Fitness Certificate: Valid
  • Vehicle Registration: As per mParivan portal

Sequential Process:

  1. Vehicle registration and documentation submission.
  2. Vehicle inspection and approval.
  3. Deployment in designated zones.
  4. Regular maintenance and compliance checks.
  5. Monitoring and reporting during contract period.

Financial Requirements

The estimated contract value is approximately ₹26.83 crore, with a bid security (EMD) to be submitted as per tender guidelines. The financial bid must include the percentage rate for transportation services, which will be evaluated during the commercial stage.

Cost Breakdown:

Item Estimated Cost
Transportation Services ₹26.83 crore
Bid Security (EMD) As specified in tender

Payment Terms:

  • Payments will be made monthly based on verified delivery reports.
  • Final settlement after project completion.
  • All payments subject to applicable taxes and deductions.

Bidders must ensure financial transparency and compliance with tender terms to qualify for evaluation.

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Eligibility Criteria

  • ✓ Must have valid registration, GST, and MSME certificates if applicable.
  • ✓ Must submit notarized partnership deed, certificate of incorporation, or relevant registration documents.
  • ✓ Demonstrate a turnover of at least ₹8.94 crore (approximate 1/3rd of estimated cost) in any three out of last four financial years.
  • ✓ Provide audited financial statements with no solvency loss.
  • ✓ Own or lease vehicles as per tender specifications, with valid registration and fitness certificates.
  • ✓ Submit experience certificates for at least two years in transportation services.
  • ✓ Provide income tax returns for three years.
  • ✓ Submit a cancelled cheque and self-declaration of not being blacklisted.
  • ✓ Authorization for GPS data sharing and notarized declaration on stamp paper.
  • ✓ Complete registration form as per tender guidelines.
Financial Criteria Minimum Requirement
Turnover ₹8.94 crore (approximate) in any 3 of last 4 years
Experience 2 years in transportation services
Vehicle Ownership As per specifications

All documents must be valid, genuine, and duly signed by authorized signatories.

Bidding Process

Process Timeline

1. Preliminary Stage

16-01-2026 12:00

2. Commercial Stage

Required Forms

Preliminary

Tender Fee & EMD

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Pan Card

Required
2

PF Certificate

Required
3

GSTN Registration Certificate

Required
4

MSME Registration Certificate required. If not registered for MSME then provide on letter head that your company is not registered for MSME with Company signed and stamp

Required
5

(A) For Partnership firm: Notarized Partnership Deed, power of attorney and ROF document(as per tender condition) (B) For Company: Certificate Of Incorporation/(C) For Co-Operative Society/Trust: Valid Registration Certificate (D) For Propiter: Copy of certificate from Panchayat or Municipal Corporation/ any govt. department

Required
6

Turnover certificate of any 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant in format as per Tender Documents (Annexure-1) With UDIN Number

Required
7

Balance sheet and profit loss of 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant With UDIN Number (with no solvancy loss)

Required
8

For Owned Vehicle- As per Tender Annexure-3 and For Leased Vehicle as per Tender Annexure-3(A)

Required
9

For required vehicle documents :All Vehicle R.C. Book, Fitness, PUC, Insurance, or Screen Report In Screen Report - Registration, Velidity, Fintess, Insurant, Vehicle name must be mentioned( As per mParivan portal) Every vehicle must be BS-3 model (in special case manufactured after year 2007 with fitness certificate)

Required
10

Experience certificate of any 02 F.Y. years out of the last 5 F.Y.2020-21(Audited), 2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
11

Income Tex REturn of any 3 F.Y. years out of the last 04 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
12

Cancelled Cheque

Required
13

Self Declatration of not being blacklisted/debarred by any State/Central Govt./PSU on letterhead

Required
14

Authorization letter of sharing details of GPS with GSCSC as per Tender document (Annexure - 6)

Required
15

Notarise Declration Stamp Paper of Rs.300/- As per tender Document

Required
16

Registration Form as per the tender document

Required
17

If any other documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this Gujarat government tender?

This tender aims to select qualified transportation service providers for the Doorstep Delivery Contract in Mahisagar Zone 2 for the years 2026-28. The project involves reliable logistics and vehicle services to ensure timely distribution of civil supplies across Kadana, Khanpur, Santarampur, and surrounding areas. Bidders will need to meet specific eligibility and technical standards, submit detailed documentation, and participate in a competitive bidding process through the NProcure portal. The contract duration is 24 months, with an estimated value of approximately ₹26.83 crore, offering significant opportunities for logistics companies to expand their government sector portfolio in Gujarat.

Who can participate in this transportation tender?

Eligible participants include transportation companies, fleet operators, logistics service providers, and vehicle owners with valid registration, GST, MSME certificates (if applicable), and experience in transportation services. Bidders must demonstrate financial stability with a turnover of at least ₹8.94 crore in any three of the last four financial years, possess the necessary vehicle documentation, and meet technical specifications such as GPS-enabled BS-3 model vehicles. Both owned and leased vehicles are acceptable, provided all documentation and standards are met. The tender is open to companies with proven experience and compliance with government regulations.

What are the key eligibility and documentation requirements?

Bidders must submit a comprehensive set of documents including:

  • Valid Pan Card, PF Certificate, GSTN Registration
  • MSME Registration or a letter stating non-registration
  • Incorporation or registration certificates based on entity type
  • Turnover certificates and audited financial statements for last 3-4 years
  • Vehicle ownership or lease documents, including registration, fitness, insurance, and PUC
  • Experience certificates for at least 2 years
  • Income tax returns for 3 years
  • Cancelled cheque and self-declaration of non-blacklisting
  • GPS sharing authorization and notarized declaration on stamp paper
  • Complete registration form as per tender guidelines.

All documents must be valid, properly signed, and submitted within the specified timelines to qualify for evaluation.

What is the bidding process and timeline?

The bidding process involves two main stages:

  1. Preliminary Stage: Submission of tender fee, EMD, and required documents by 06-01-2026. Evaluation occurs on 07-01-2026.
  2. Commercial Stage: Shortlisted bidders will submit their percentage rate for transportation services.

Key Dates:

  • Bid Submission Start: 21-12-2025 at 19:30
  • Bid Submission End: 06-01-2026 at 18:00
  • Preliminary Evaluation: 07-01-2026 at 12:00
  • Contract Award: Post evaluation.

Bidders must ensure timely and complete submission as per instructions to participate successfully.

How will the evaluation of bids be conducted?

Bid evaluation will be based on technical compliance, experience, financial stability, and bid price. The criteria include:

Factor Weightage
Technical documents & compliance 40%
Experience & past performance 20%
Financial stability & turnover 20%
Price (percentage rate) 20%

Bidders must score at least 60% in technical evaluation and meet all eligibility criteria. The final selection will prioritize quality, experience, and cost-effectiveness. The highest scoring bidder will be awarded the contract, ensuring transparency and fairness in the process.

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