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Open State Governments & UT NPROCURE

Gujarat Government Tender for Doorstep Delivery Contract 2026-28 in Mehsana Zone 4

Bid Publish Date

21-Dec-2025, 9:00 pm

Bid End Date

15-Jan-2026, 6:00 pm

Value

₹2,13,17,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Dec-2025, 9:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹17,700

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 1

TRANSPORTATION

This Gujarat government tender offers an excellent opportunity for transportation service providers to bid for the Doorstep Delivery Contract 2026-28 in Mehsana Zone 4. The project involves comprehensive logistics and delivery services across Jotana, Becharaji, and Mehsana, with a focus on transparency, efficiency, and compliance. The tender is managed by the Gujarat State Civil Supplies Corporation Ltd, emphasizing reliable fleet management, GPS tracking, and timely service delivery. With an estimated value of over 21 million INR, this contract is ideal for experienced transportation companies seeking to expand their government portfolio. Bidders must meet strict eligibility criteria, including vehicle standards, financial health, and operational experience. The process involves online submission of technical and financial bids via the nProcure portal, with detailed documentation and adherence to deadlines. This tender underscores government commitment to transparent procurement and quality service delivery in Gujarat, offering significant business opportunities for logistics firms with proven capabilities in the region.

Scope Of Work

The selected contractor will be responsible for the following:

  • Providing door-to-door delivery services within Mehsana Zone 4, covering Jotana, Becharaji, and Mehsana.
  • Ensuring timely pickup, transportation, and delivery of supplies as per the schedule.
  • Maintaining a fleet of BS-3 model vehicles compliant with government standards.
  • Managing vehicle documentation including R.C. books, Fitness, PUC, and Insurance.
  • Providing experienced drivers with valid licenses and experience certificates.
  • Ensuring vehicle tracking and GPS sharing as per tender requirements.
  • Adhering to safety, security, and quality standards specified by the Gujarat State Civil Supplies Corporation Ltd.
  • Maintaining records of all deliveries and submitting reports as required.
  • Coordinating with the designated authority for smooth operations.

The process involves:

  1. Submission of bid documents including technical and financial proposals.
  2. Verification of eligibility criteria and vehicle documentation.
  3. Evaluation of bids based on predefined criteria.
  4. Awarding of contract to the successful bidder.

Key deliverables include a detailed delivery schedule, vehicle maintenance records, and compliance certificates.

Technical Specifications

Vehicles must be BS-3 model, manufactured after 2007, with valid fitness certificates. All vehicles should have valid R.C. books, PUC, insurance, and fitness certificates. The fleet should include:

Vehicle Type Quantity Specifications
Owned Vehicles Minimum 5 BS-3 model, manufactured after 2007
Leased Vehicles As per requirement Valid lease agreements and documentation

Procedures include:

  1. Vehicle inspection prior to deployment.
  2. Regular maintenance and compliance checks.
  3. GPS tracking and sharing as per tender guidelines.
  4. Submission of vehicle documents and operational reports monthly.

Financial Requirements

The estimated contract value is approximately 21.3 million INR. The financial bid must be submitted online, including detailed cost breakdowns such as vehicle operation, maintenance, driver wages, and GPS sharing costs.

Cost Component Estimated Cost (INR)
Vehicle Maintenance 40%
Driver Wages 30%
Fuel and Operations 20%
Miscellaneous 10%

Payment terms include:

  • 30% advance upon contract signing.
  • Remaining payments linked to monthly delivery milestones.
  • Final settlement after completion and acceptance of services.

Bidders must ensure adherence to financial transparency and provide supporting documentation for all costs claimed.

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Eligibility Criteria

  • ✓ Must have valid GSTN Registration Certificate.
  • ✓ Must possess MSME Registration Certificate or a notarized letter stating non-registration.
  • ✓ Must submit PAN Card, PF Certificate, and Income Tax Returns of last 3 years.
  • ✓ Must have experience with at least 2 government transportation contracts in the last 5 years.
  • ✓ Financial stability with audited balance sheets for the last 3 fiscal years.
  • ✓ Fleet of owned or leased vehicles as per tender specifications.
  • ✓ Vehicle documentation including R.C. Book, Fitness, PUC, Insurance, and Vehicle details.
  • ✓ Experience certificates for drivers and operational staff.
  • ✓ Self-declaration of not being blacklisted or debarred.
  • ✓ Valid authorization for GPS sharing.
  • ✓ Notarized declaration on Rs. 300 stamp paper.
Criteria Minimum Requirement
Turnover 5 million INR in last 3 FYs
Vehicle Fleet Minimum 5 BS-3 vehicles
Experience 2 government contracts in last 5 years
Financials No solvency loss in last 3 years

Bidding Process

Process Timeline

1. Preliminary Stage

16-01-2026 12:00

2. Commercial Stage

Required Forms

Preliminary

Tender Fee & EMD

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Pan Card

Required
2

PF Certificate

Required
3

GSTN Registration Certificate

Required
4

MSME Registration Certificate required. If not registered for MSME then provide on letter head that your company is not registered for MSME with Company signed and stamp

Required
5

(A) For Partnership firm: Notarized Partnership Deed, power of attorney and ROF document(as per tender condition) (B) For Company: Certificate Of Incorporation/(C) For Co-Operative Society/Trust: Valid Registration Certificate (D) For Propiter: Copy of certificate from Panchayat or Municipal Corporation/ any govt. department

Required
6

Turnover certificate of any 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant in format as per Tender Documents (Annexure-1) With UDIN Number

Required
7

Balance sheet and profit loss of 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant With UDIN Number (with no solvancy loss)

Required
8

For Owned Vehicle- As per Tender Annexure-3 and For Leased Vehicle as per Tender Annexure-3(A)

Required
9

For required vehicle documents :All Vehicle R.C. Book, Fitness, PUC, Insurance, or Screen Report In Screen Report - Registration, Velidity, Fintess, Insurant, Vehicle name must be mentioned( As per mParivan portal) Every vehicle must be BS-3 model (in special case manufactured after year 2007 with fitness certificate)

Required
10

Experience certificate of any 02 F.Y. years out of the last 5 F.Y.2020-21(Audited), 2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
11

Income Tex REturn of any 3 F.Y. years out of the last 04 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
12

Cancelled Cheque

Required
13

Self Declatration of not being blacklisted/debarred by any State/Central Govt./PSU on letterhead

Required
14

Authorization letter of sharing details of GPS with GSCSC as per Tender document (Annexure - 6)

Required
15

Notarise Declration Stamp Paper of Rs.300/- As per tender Document

Required
16

Registration Form as per the tender document

Required
17

If any other documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 6th January 2026 at 6:00 PM IST. Bidders must upload all required documents via the nProcure portal before this time. Late submissions will not be accepted, so early preparation is recommended.

What documents are required to participate in this government tender?

Participants must submit Pan Card, PF Certificate, GSTN Registration, MSME Registration or a notarized letter, along with balance sheets, experience certificates, vehicle documentation, and self-declaration. Refer to the detailed eligibility criteria for a comprehensive list.

How is the evaluation process conducted?

Bids are evaluated based on technical compliance (40%), financial competitiveness (30%), experience in government contracts (20%), and vehicle fleet quality (10%). Minimum thresholds must be met, and the highest-scoring compliant bid will be awarded the contract.

Are there any training sessions available for bidders?

Yes, free vendor training sessions are organized every Saturday at (n)code solutions, Ahmedabad. These sessions cover online bidding procedures, document preparation, and technical guidance to assist bidders in participating effectively.

What is the scope of work for this tender?

The contractor will provide door-to-door transportation services in Mehsana Zone 4, ensuring timely delivery, vehicle maintenance, GPS sharing, and compliance with safety standards. The scope includes managing a fleet of BS-3 vehicles, driver operations, and reporting as per tender specifications.

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