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Open State Governments & UT NPROCURE

Gujarat Government Tender for Doorstep Delivery Contract 2026-28 in Ahmedabad Zone 3

Bid Publish Date

21-Dec-2025, 2:00 pm

Bid End Date

15-Jan-2026, 6:00 pm

Value

₹2,04,05,900

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Dec-2025, 2:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹17,700

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 3

GODOWN ON LEASE TRANSPORTATION GODOWN

This government tender offers a significant opportunity for transportation and logistics companies to participate in Gujarat's Doorstep Delivery Contract for the years 2026-28 in Ahmedabad City Zone 3. Managed by The Gujarat State Civil Supplies Corporation Ltd, the project aims to enhance delivery efficiency across designated zones. Bidders must meet strict eligibility criteria, including vehicle standards, financial stability, and experience. The tender process is conducted electronically, with detailed documentation and compliance requirements. With an estimated value of over 20 million INR, this contract provides a strategic partnership opportunity for fleet operators, vehicle owners, and logistics providers seeking to collaborate with the Gujarat State Government for a large-scale supply and delivery project. Download the tender document now to review detailed terms, conditions, and procedural guidelines.

Scope Of Work

The selected contractor will be responsible for providing transportation and delivery services within Ahmedabad City Zone 3 for the Gujarat State Civil Supplies Corporation Ltd. The scope includes:

  • Doorstep delivery of supplies across designated zones under Vibhag 3 Godown.
  • Provision of vehicles meeting specified standards, including BS-3 model vehicles with valid registration, fitness, PUC, and insurance.
  • Operational management of vehicle fleet, ensuring timely pickups and deliveries.
  • Compliance with government regulations and safety standards.

The process involves:

  1. Submission of all required documents as per tender guidelines.
  2. Evaluation of technical and financial bids.
  3. Contract award based on criteria including experience, vehicle standards, and financial stability.
  4. Execution of delivery services over the contract period.

The contractor must ensure vehicle maintenance, driver management, and adherence to delivery schedules, with regular reporting to the authorities.

Vehicle Type Model Year Registration Validity Insurance Validity
BS-3 Model Post-2007 Valid as per R.C. Valid as per policy

All vehicles must be registered on the mParivan portal and meet the specified technical parameters.

Technical Specifications

Vehicles must be BS-3 model or newer, manufactured after 2007, with valid fitness certificates. All vehicles should have:

  • R.C. Book, Fitness, PUC, Insurance
  • Registration details matching the mParivan portal
  • Vehicle name clearly mentioned

Technical parameters:

Parameter Specification
Model Year Post-2007
Vehicle Type BS-3 or higher
Registration Valid R.C.
Fitness Certificate Valid
Insurance Valid

Sequential process:

  1. Vehicle registration verification.
  2. Vehicle inspection and fitness certification.
  3. Maintenance of vehicle documents and timely renewal.
  4. Regular GPS tracking and reporting.

Financial Requirements

The estimated contract value is approximately 20.4 million INR. The financial bid must be submitted electronically, including detailed cost breakdowns. Payment terms are aligned with delivery milestones and contractual agreements. The bid includes:

Cost Component Estimated Amount (INR)
Vehicle leasing or ownership Variable based on fleet size
Service charges As per tender guidelines
Miscellaneous expenses Included

Bidders must ensure transparency and compliance with all financial documentation requirements, including audited balance sheets and profit-loss statements for the last three years, supported by Chartered Accountant certificates with UDIN. Payment will be released as per the schedule specified in the contract, contingent on successful delivery and compliance.

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Eligibility Criteria

✓ Must possess valid registration certificates including PAN Card, GSTN, PF Certificate, and MSME registration or a notarized declaration if not registered.
✓ Demonstrated experience with at least 2 years in transportation services, supported by experience certificates.
✓ Financial stability evidenced by turnover certificates for at least 3 out of the last 4 financial years, duly certified by a Chartered Accountant with UDIN.
✓ Ownership or lease documents for vehicles as per tender specifications.
✓ Vehicle fleet must include BS-3 model vehicles, with all relevant vehicle documents like R.C. Book, Fitness, PUC, and Insurance.
✓ Submit a self-declaration of not being blacklisted or debarred.
✓ Provide an authorization letter for sharing GPS details with GSCSC.
✓ Submit notarized declaration on Rs. 300 Stamp Paper.
✓ Complete registration form as per tender guidelines.

Financial Criteria Minimum Turnover (INR) Last 4 Years
Average Annual Turnover 5,100,000 2021-22, 2022-23, 2023-24, 2024-25

All documents must be current, valid, and conform to specified formats.

Bidding Process

Process Timeline

1. Preliminary Stage

16-01-2026 12:00

2. Commercial Stage

Required Forms

Preliminary

Tender Fee & EMD

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Pan Card

Required
2

PF Certificate

Required
3

GSTN Registration Certificate

Required
4

MSME Registration Certificate required. If not registered for MSME then provide on letter head that your company is not registered for MSME with Company signed and stamp

Required
5

(A) For Partnership firm: Notarized Partnership Deed, power of attorney and ROF document(as per tender condition) (B) For Company: Certificate Of Incorporation/(C) For Co-Operative Society/Trust: Valid Registration Certificate (D) For Propiter: Copy of certificate from Panchayat or Municipal Corporation/ any govt. department

Required
6

Turnover certificate of any 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant in format as per Tender Documents (Annexure-1) With UDIN Number

Required
7

Balance sheet and profit loss of 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant With UDIN Number (with no solvancy loss)

Required
8

For Owned Vehicle- As per Tender Annexure-3 and For Leased Vehicle as per Tender Annexure-3(A)

Required
9

For required vehicle documents :All Vehicle R.C. Book, Fitness, PUC, Insurance, or Screen Report In Screen Report - Registration, Velidity, Fintess, Insurant, Vehicle name must be mentioned( As per mParivan portal) Every vehicle must be BS-3 model (in special case manufactured after year 2007 with fitness certificate)

Required
10

Experience certificate of any 02 F.Y. years out of the last 5 F.Y.2020-21(Audited), 2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
11

Income Tex REturn of any 3 F.Y. years out of the last 04 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
12

Cancelled Cheque

Required
13

Self Declatration of not being blacklisted/debarred by any State/Central Govt./PSU on letterhead

Required
14

Authorization letter of sharing details of GPS with GSCSC as per Tender document (Annexure - 6)

Required
15

Notarise Declration Stamp Paper of Rs.300/- As per tender Document

Required
16

Registration Form as per the tender document

Required
17

If any other documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this Gujarat government tender?

This tender invites qualified transportation service providers to bid for the Doorstep Delivery Contract in Ahmedabad City Zone 3 for the years 2026-28. The objective is to ensure efficient, reliable, and timely delivery services across designated zones, supporting Gujarat State Civil Supplies Corporation Ltd's logistics operations. The contract involves vehicle deployment, operational management, and compliance with government standards, offering a significant opportunity for logistics companies and fleet operators to collaborate with the government.

What are the key eligibility criteria for bidders?

Bidders must meet several eligibility requirements, including:

  • Valid registration certificates such as PAN, GSTN, PF, and MSME (or notarized declaration if not registered)
  • Experience in transportation services for at least 2 years, supported by experience certificates
  • Financial stability demonstrated through turnover certificates for at least 3 of the last 4 years
  • Vehicle ownership or lease documents conforming to tender specifications
  • Vehicles must be BS-3 model or newer, with valid R.C., Fitness, PUC, and Insurance
  • Submission of a self-declaration of not being blacklisted
  • Authorization for sharing GPS data with GSCSC
  • All documents must be current, valid, and in prescribed formats.

Meeting these criteria ensures eligibility for participation and potential contract award.

How does the bidding process work and what are the key deadlines?

The bidding process involves:

  1. Downloading and reviewing the tender document from the official portal.
  2. Preparing technical and financial bids as per guidelines.
  3. Submitting bids electronically before the deadline.
  4. Preliminary evaluation scheduled for January 7, 2026.
  5. Shortlisting and possible negotiations.
  6. Final notification of contract award.

Key deadlines include:

Date Event
21-12-2025 Bid start date
06-01-2026 Bid submission deadline
07-01-2026 Evaluation and preliminary assessment
10-01-2026 Contract award notification

All submissions must be timely and adhere to prescribed formats to avoid disqualification.

What are the main technical specifications for vehicles involved?

Vehicles must be BS-3 model or newer, manufactured after 2007, with valid registration, fitness, PUC, and insurance certificates. They should be registered on the mParivan portal, with vehicle details matching official documents. The technical parameters include:

Parameter Specification
Model Year Post-2007
Vehicle Type BS-3 or higher
Registration Valid R.C.
Fitness Valid
Insurance Valid

Vehicles must be maintained regularly, and all documents should be available for inspection. GPS tracking is mandatory for monitoring vehicle movement and ensuring timely deliveries.

What is the estimated contract value and payment structure?

The estimated contract value is approximately 20.4 million INR. Bidders are required to submit a detailed financial bid, including cost components such as vehicle leasing or ownership, service charges, and miscellaneous expenses. Payments will be made based on delivery milestones and contractual terms, with the schedule outlined in the tender document. Financial stability must be demonstrated through audited balance sheets and profit-loss statements for the last three years, certified by a Chartered Accountant with UDIN. The payment process emphasizes transparency, with clear milestones for releasing funds after successful delivery and compliance with contractual obligations.

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