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Open State Governments & UT NPROCURE

Gujarat Government Tender for Doorstep Delivery Contract 2026-28 Surendranagar Zone 1

Bid Publish Date

21-Dec-2025, 11:15 pm

Bid End Date

15-Jan-2026, 6:00 pm

Value

₹1,90,29,700

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Dec-2025, 11:15 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹17,700

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 1

TRANSPORTATION

The Gujarat State Civil Supplies Corporation Ltd invites bids for the Doorstep Delivery Contract 2026-28 in Surendranagar Zone 1. This government tender offers opportunities for logistics and transportation companies to provide reliable delivery services across key areas such as Chotila, Thangadh, Muli, and Sayala. The contract spans 24 months with an estimated value of INR 19,029,700, emphasizing vehicle quality, compliance, and experience. Bidders must meet strict eligibility criteria, including valid registration, financial stability, and vehicle standards. The process is conducted electronically via the NProcure portal, ensuring transparency and efficiency. This tender is ideal for experienced fleet operators, transport contractors, and vehicle owners seeking government contracts in Gujarat. Key dates include bid start on December 21, 2025, and bid closure on January 6, 2026. Interested parties are encouraged to review detailed documentation and participate in the transparent bidding process for this significant government transportation project.

Scope Of Work

The selected contractor will be responsible for providing door-to-door delivery services across Surendranagar Zone 1, including the following key deliverables:

  • Timely collection and delivery of supplies to designated locations within the specified zones.
  • Vehicle fleet management ensuring all vehicles meet the technical and safety standards.
  • Compliance with government regulations related to transportation, vehicle registration, and safety.
  • GPS sharing and tracking as per the tender requirements.
  • Maintaining records of deliveries, vehicle logs, and compliance documentation.

The process involves:

  1. Registration and document submission via the NProcure portal.
  2. Bid submission including technical and financial proposals.
  3. Bid evaluation based on eligibility, experience, and cost.
  4. Contract award to the successful bidder.
  5. Execution of delivery services as per the agreed schedule.

Key specifications include:

Parameter Requirement
Vehicle Model BS-3 or newer (manufactured after 2007)
Vehicle Documents R.C. Book, Fitness, PUC, Insurance
Experience Minimum 2 years in transportation services
Financial Stability Demonstrated through turnover certificates and balance sheets

The contractor must ensure all vehicles are properly insured, registered, and maintained throughout the contract period.

Technical Specifications

Vehicles must adhere to the following technical standards:

Specification Details
Vehicle Type Commercial Transport Vehicle
Model Year Post-2007 (BS-3 or higher)
Registration Valid R.C. Book, Fitness, PUC, Insurance
Vehicle Name Must match registration details
Vehicle Model BS-3 or above
Additional Vehicles must be equipped with GPS tracking and comply with safety standards

Sequential process for vehicle compliance:

  1. Obtain vehicle registration and fitness certificates.
  2. Ensure vehicle meets emission and safety standards.
  3. Register GPS device sharing as per tender instructions.
  4. Maintain all documents updated and available for inspection.

Vehicles will be periodically inspected to ensure compliance with these specifications throughout the contract period.

Financial Requirements

The total estimated contract value is INR 19,029,700, with a bid security (EMD) amount specified in the tender document. The financial proposal must include a detailed cost breakdown, covering vehicle leasing, fuel, maintenance, and driver wages. Payment terms are aligned with delivery milestones, with invoices submitted monthly and payments processed within 30 days of approval. Bidders should prepare a comprehensive financial bid, ensuring transparency and adherence to the tender guidelines.

Cost breakdown example:

Item Estimated Cost
Vehicle leasing INR 10,000,000
Fuel & Maintenance INR 5,000,000
Driver wages INR 3,000,000
Miscellaneous INR 1,029,700

All financial proposals must be in Indian Rupees (INR) and include applicable taxes. The bid validity period is 180 days from the bid submission deadline.

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must possess valid Pan Card, PF Certificate, and GSTN Registration Certificate.
  • ✓ Must have MSME Registration Certificate or a letter stating non-registration, signed and stamped.
  • ✓ For Partnership firms: Notarized Partnership Deed, Power of Attorney, and ROF documents.
  • ✓ For Companies: Certificate of Incorporation.
  • ✓ For Co-Operative Societies/Trusts: Valid Registration Certificate.
  • ✓ For Proprietorship: Certificate from Panchayat or Municipal Corporation.
  • ✓ Demonstrate financial stability with turnover certificates of at least 3 F.Y. out of the last 4 years, duly certified.
  • ✓ Provide vehicle ownership or lease documents as per tender annexures.
  • ✓ Submit experience certificates for at least 2 years in transportation.
  • ✓ Provide Income Tax Returns for 3 out of the last 4 years.
  • ✓ Submit Cancelled Cheque and Self Declaration of non-blacklisting.
  • ✓ Share GPS sharing authorization as per tender annexure.
  • ✓ Submit notarized declaration on Rs.300/- stamp paper.
  • ✓ Complete registration form as per tender guidelines.

All documents must be valid, up-to-date, and conform to the specified formats to qualify for bid evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

16-01-2026 12:00

2. Commercial Stage

Required Forms

Preliminary

Tender Fee & EMD

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Pan Card

Required
2

PF Certificate

Required
3

GSTN Registration Certificate

Required
4

MSME Registration Certificate required. If not registered for MSME then provide on letter head that your company is not registered for MSME with Company signed and stamp

Required
5

(A) For Partnership firm: Notarized Partnership Deed, power of attorney and ROF document(as per tender condition) (B) For Company: Certificate Of Incorporation/(C) For Co-Operative Society/Trust: Valid Registration Certificate (D) For Propiter: Copy of certificate from Panchayat or Municipal Corporation/ any govt. department

Required
6

Turnover certificate of any 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant in format as per Tender Documents (Annexure-1) With UDIN Number

Required
7

Balance sheet and profit loss of 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant With UDIN Number (with no solvancy loss)

Required
8

For Owned Vehicle- As per Tender Annexure-3 and For Leased Vehicle as per Tender Annexure-3(A)

Required
9

For required vehicle documents :All Vehicle R.C. Book, Fitness, PUC, Insurance, or Screen Report In Screen Report - Registration, Velidity, Fintess, Insurant, Vehicle name must be mentioned( As per mParivan portal) Every vehicle must be BS-3 model (in special case manufactured after year 2007 with fitness certificate)

Required
10

Experience certificate of any 02 F.Y. years out of the last 5 F.Y.2020-21(Audited), 2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
11

Income Tex REturn of any 3 F.Y. years out of the last 04 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
12

Cancelled Cheque

Required
13

Self Declatration of not being blacklisted/debarred by any State/Central Govt./PSU on letterhead

Required
14

Authorization letter of sharing details of GPS with GSCSC as per Tender document (Annexure - 6)

Required
15

Notarise Declration Stamp Paper of Rs.300/- As per tender Document

Required
16

Registration Form as per the tender document

Required
17

If any other documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission for this Gujarat government tender?

The bid submission deadline is January 6, 2026, at 6:00 PM. Bidders must upload all required documents and proposals before this time, as late submissions will not be accepted.

What are the key eligibility criteria to participate in this transportation tender?

Eligible bidders must possess valid Pan Card, GSTN, PF Certificates, and demonstrate vehicle ownership or lease as per tender specifications. They must also have relevant experience, financial stability, and submit all required documents, including experience certificates and vehicle details.

How can I participate in the online bidding process?

Bidders need to register on the NProcure portal, procure a valid Digital Certificate, and attend the free vendor training sessions conducted every Saturday. All bids must be submitted electronically via the portal, following the guidelines outlined in the tender document.

What technical standards must the vehicles meet?

Vehicles must be BS-3 model or newer, manufactured after 2007, with valid R.C. Book, Fitness, PUC, and Insurance. Vehicles should be GPS-enabled for tracking and maintained according to safety standards specified in the tender.

What is the estimated contract value and scope of work?

The estimated value is approximately INR 19,029,700 for a 24-month contract. The scope includes door-to-door delivery services across Surendranagar Zone 1, vehicle management, GPS tracking, and compliance with government regulations.

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