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Open Power and Energy NPROCURE

Government Tender for Hiring of 09 Seater AC Vehicle on ARC Basis in Gujarat

Bid Publish Date

22-Jan-2026, 6:00 pm

Bid End Date

06-Feb-2026, 4:00 pm

Value

₹20,17,848

Location

VADODARA , GUJARAT

Progress

Issue22-Jan-2026, 6:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers an opportunity for qualified vendors to supply 09 Seater AC vehicles on an ARC basis for Gujarat Energy Transmission Corporation Limited (GETCO). The project ensures reliable transportation for field staff involved in power transmission across Jambuva Circle. Bidders must meet strict eligibility criteria, including valid vehicle registration, insurance, and experience in vehicle supply. The tender process is fully electronic, emphasizing transparency and efficiency, with detailed specifications and deadlines clearly outlined. The contract duration is 24 months, with a total estimated value of approximately ₹20.17 lakh. This tender is ideal for transportation companies, vehicle suppliers, and logistics providers seeking government contracts in Gujarat’s power infrastructure sector. Bidders are encouraged to participate early, submit all required documents, and attend vendor training sessions to ensure successful bid submission and contract execution.

Scope Of Work

The scope of work involves providing 09 Seater AC vehicles on an ARC basis for a period of 24 months. Key deliverables include:

  • Supply of well-maintained, registered vehicles as per specifications.
  • Vehicles to operate 12 hours daily, covering approximately 4000 KMs per month.
  • Vehicles must be equipped with AC, seat belts, and valid insurance.
  • Bidders should ensure vehicle fitness certificates, road permits, and tax documents are valid and self-attested.
  • Vehicle quotation must conform to specified technical specifications.

The process involves:

  1. Submission of technical and financial bids via the designated online portal.
  2. Verification of documents including RTGS transaction slips, insurance, registration, and GST certificates.
  3. Opening of bids by the Superintending Engineer, GETCO Jambuva.
  4. Final selection based on evaluation criteria.
Vehicle Specifications Details
Seating Capacity 09 Seater (8+1)
AC Yes
Fuel Type Petrol/Diesel
Registration Valid R.C. Book
Insurance Self-attested copy

Bidders must also submit an Undertaking Cum Indemnity Bond and relevant ownership documents. The scope emphasizes compliance, quality, and timely delivery.

Technical Specifications

Vehicles must meet the following technical parameters:

Parameter Specification
Vehicle Type 09 Seater AC vehicle
Fuel Petrol or Diesel
Seating 8+1 seats
AC Mandatory
Registration Valid RC Book
Insurance Valid, self-attested
Fitness Certificate Valid
Road Permit Valid

Sequential process for technical compliance:

  1. Submit vehicle details with self-attested copies.
  2. Ensure vehicle registration and fitness certificates are valid.
  3. Provide insurance and road permit documents.
  4. Submit quotation matching specifications.

Technical evaluation will verify vehicle compliance with the above parameters, ensuring safety, reliability, and suitability for government use.

Financial Requirements

The total estimated budget for this project is ₹20,17,847.91. The financial bid should include:

Cost Component Amount (INR)
Vehicle Cost As per quotation
Service Charges To be quoted
Taxes As applicable

Payment terms:

  • Payment will be made quarterly based on successful vehicle deployment.
  • Invoices must be submitted with supporting documents.
  • Retention money may be deducted as per tender terms.

Bidders should prepare a competitive rate ensuring profitability while adhering to the government’s financial guidelines. The bid must include detailed cost breakdowns and applicable taxes.

Documents 1

Technical bid n-249.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility requirements:

  • ✓ Must have a valid GST registration and PAN card.
  • ✓ Must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit.
  • ✓ Must provide insurance, road permit, road tax, fitness certificate, and R.C. Book for offered vehicles.
  • ✓ Must submit Petrol/Diesel price bills of the last 15 days.
  • ✓ Must have P.F. registration or an undertaking for self-driving vehicles.
  • ✓ Must submit Partnership deed, MOA, or Proprietorship proof.
  • ✓ Bidder offering registered vehicles must submit a certificate confirming vehicle availability status.
  • ✓ Complete technical bid duly filled, sealed, and signed.
Qualification Requirements Details
Financial Criteria Estimated cost of ₹20,17,847.91
Experience Proven experience in vehicle supply
Technical Capability Vehicles conforming to specifications

The bidder must demonstrate financial stability and technical capacity to execute the contract successfully.

Bidding Process

Process Timeline

1. Preliminary stage

06-02-2026 16:01

2. Commercial Stage

Required Forms

Preliminary

Tender fee & EMD -Jambuva

User Defined Template-Standard

Required

New vehicle Deposit -Jambuva

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary stage

1

Scan copy of RTGS Transaction slip for Tender fee

Required
2

Scan copy of RTGS Transaction slip for EMD

Required
3

Scan copy of RTGS Transaction slip for deposit for New vehicle

Required
4

copy of Insurance for offered vehicle( self attested)

Required
5

copy of Road permit for offered vehicle( self attested)

Required
6

copy of Road Tax for offered vehicle( self attested)

Required
7

copy of Fitness certificate for offered vehicle( self attested)

Required
8

copy of R.C Book for offered vehicle ( self attested_

Required
9

Quotation for new vehicle to be offered as per vehicle specification ( self attested)

Required
10

UNDERTAKING CUM INDEMNITY BOND for third party’s vehicle on Stamp Paper of Rs. 300/-

Required
11

Details of Proprietorship / Partners/Directors of the Firm/Company. Partnership deed, MOA, BR, if applicable.

Required
12

Petrol /diesel price Bill of prevailing 15 days before the due date of tender ( self attested)

Required
13

GST registration certificate ( self attested)

Required
14

Copy of PAN card ( self attested)

Required
15

P.F. Registration (for engaging of driver) OR Undertaking on stamp paper of Rs.50/-in case of self-driving ( self attested)

Required
16

Nature of firm ( relevant document for proprietary/ partnership/pvt ltd firm)

Required
17

Bidder who offering registered vehicle shall have to submit Certificate on firms’ letter head regarding offered vehicle is not provided at any location of GETCO or any other firm against any work order on the date of opening of tender and thereafter, as per enclosed Format

Required
18

COMPLETE TECHNICAL BID (duly filled, sealed & signed by bidder)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to engage qualified vendors to supply 09 Seater AC vehicles on an Annual Rate Contract (ARC) basis for Gujarat Energy Transmission Corporation Limited (GETCO). The objective is to ensure reliable transportation for field staff, including Deputy Engineers, across Jambuva Circle, supporting power transmission infrastructure development and maintenance in Gujarat.

What are the key eligibility criteria for bidders?

Eligible bidders must possess GST registration, PAN card, and submit RTGS transaction slips for tender fee, EMD, and vehicle deposit. They must also provide vehicle registration, insurance, fitness certificates, and road permits. Additionally, bidders should have P.F. registration or an undertaking for self-driving vehicles, and submit all relevant ownership and experience documents, ensuring compliance with government procurement standards.

How can bidders participate in the tender process?

Bidders must download the tender documents from the official portal, then submit technical and financial bids electronically before the deadline of 06-02-2026 at 16:00. The process involves document verification, bid opening by the Superintending Engineer, and evaluation based on predefined criteria. Physical submissions are not accepted, emphasizing the importance of timely online bid submission.

What technical specifications must the vehicles meet?

Vehicles must be 09 Seater AC models, powered by petrol or diesel, with self-attested registration, insurance, fitness certificates, and road permits. They should have seat belts, valid RC books, and conform to safety standards. Bidders need to provide quotations matching these specifications, and vehicles must be well-maintained and reliable for daily operations over 24 months.

What is the deadline for bid submission and document submission?

The bid submission deadline is 06-02-2026 at 16:00 hours. Bidders must ensure all required documents, including RTGS slips, vehicle documents, and technical bid forms, are uploaded before this time. Late submissions will not be entertained. The bid opening will occur immediately after the deadline at 16:01 hours, with results announced subsequently.

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