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Open Power and Energy NPROCURE

Gujarat Power Sector Tender for Hiring Petrol/Diesel SUV/MUV Vehicles for GETCO

Bid Publish Date

14-Jul-2026, 12:30 pm

Bid End Date

04-Aug-2026, 10:30 am

Value

₹13,74,786

Location

VADODARA , GUJARAT
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Progress

Issue14-Jul-2026, 12:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 6

VALVE PARTS AND ACCESSORIES EQUIPMENT VEHICLE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS

Gujarat Energy Transmission Corporation Limited (GETCO) has issued an open tender for the hiring of Petrol/Diesel driven, non-A/C 7-seater SUV/MUV vehicles for operational support at the 220KV Chandrapura Sub-Station. This 24-month contract aims to ensure reliable transportation for power transmission activities, school trips, and sub-station maintenance. The tender invites experienced vehicle providers to submit comprehensive bids, including technical specifications, vehicle documents, and financial proposals. The process emphasizes transparency, compliance, and timely delivery. Interested bidders must meet strict eligibility criteria, including submission of RTGS slips, vehicle certificates, and undertaking documents. The tender offers a significant opportunity for vehicle service companies to participate in Gujarat's power infrastructure development, supporting government initiatives for reliable power transmission and infrastructure maintenance. The deadline for bid submission is 04-08-2026, with detailed evaluation and award procedures outlined in the tender documents.

Scope Of Work

The selected vendor will be responsible for providing Petrol/Diesel driven, non-A/C 7-seater SUV/MUV vehicles for daily operations at the 220KV Chandrapura Sub-Station. The scope includes:

  • Supplying vehicles that meet specified technical and safety standards.
  • Ensuring vehicles are insured, road-permitted, and have valid fitness and registration certificates.
  • Maintaining vehicles in good condition throughout the contract period.
  • Providing vehicles for 12 hours daily, covering 3000 KMs per month.
  • Supporting power transmission activities, school trips, and sub-station work.

Key deliverables:

  • Fully insured and registered vehicles as per specifications.
  • Submission of vehicle-related documents including R.C. Book, Fitness Certificate, Insurance, and Road Permit.
  • Undertaking and indemnity bonds on stamp paper.
  • Regular maintenance and timely replacement if required.
Vehicle Specifications Details
Seating Capacity 7 Seater (6+1)
Fuel Type Petrol/Diesel
Body Type Close body
No Air Conditioning Yes

The process involves:

  1. Submission of all required documents as per eligibility criteria.
  2. Technical and financial bid submission through the designated online portal.
  3. Evaluation and award based on criteria outlined in the tender documents.

Technical Specifications

Vehicles must conform to the following technical parameters:

Parameter Specification
Vehicle Type SUV/MUV, 7 Seater
Fuel Petrol or Diesel
Body Close body, non-A/C
Registration Valid R.C. Book, Fitness Certificate
Insurance Comprehensive insurance valid during the contract period
Road Permit Valid permit for Gujarat
Additional Vehicle to be offered with quotation as per the specified technical sheet

The process involves:

  • Inspection of vehicles before deployment.
  • Submission of technical documents for approval.
  • Regular maintenance and compliance checks during the contract period.

Financial Requirements

The estimated contract value is approximately Rs. 13,74,786. The financial bid should specify the rate per month for 12 hours/day and 3000 KMs/month. Payment terms include:

  • Monthly payments based on verified vehicle usage.
  • Payment upon submission of invoice and vehicle logs.
  • The total budget covers vehicle hire, maintenance, and insurance.
Cost Breakdown Amount (INR)
Vehicle Rental To be quoted
Maintenance & Service Included
Insurance Included
Total Estimated Cost Rs. 13,74,786

Bidders must submit detailed financial proposals aligned with the tender guidelines and ensure compliance with the payment schedule.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹13,74,786

Bid To RA

No

Item Category

Hospital Equipment

Authority & Contact

Officer Inviting Bids

Superintending Engineer, Transmission Circle GETCO Jambuva

Bid Opening Authority

Superintending Engineer, Transmission Circle GETCO Jambuva

Address

Address of the office - Gujarat Energy Transmission Corporation Limited, Circle Office, 220kv Jambuva sub-station compound, N.H. No-8, PO:- Jambuva, Tal & Dist: Vadodara.-390 014

Contact Details

[email protected]

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

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Documents 1

Technical bid n-89.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid GST registration, PAN, and P.F. registration.
  • ✓ Must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit.
  • ✓ Must provide self-attested copies of vehicle insurance, road permit, road tax, fitness certificate, and R.C. Book.
  • ✓ Must submit a quotation for the offered vehicle as per specifications.
  • ✓ Must provide an undertaking on stamp paper for third-party vehicle indemnity.
  • ✓ Must demonstrate legal ownership or valid authorization for vehicle offering.
  • ✓ Must submit details of proprietorship, partnership deed, or company registration.
  • ✓ Bidder offering registered vehicles must submit a certificate stating the vehicle is not provided at any other GETCO location against any work order.
Qualification Requirements Details
Financial Criteria Minimum turnover of Rs. X lakh (to be specified in tender)
Experience Proven experience in supplying vehicles for government projects
Technical Capacity Ability to supply vehicles meeting specifications

Note: All documents must be self-attested and submitted in the prescribed format as per tender guidelines.

Bidding Process

Process Timeline

1. Preliminary stage

04-08-2026 16:01

2. Commercial Stage

Required Forms

Preliminary

Tender fee & EMD -Jambuva

User Defined Template-Standard

Required

New vehicle Deposit -Jambuva

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary stage

1

Scan copy of RTGS Transaction slip for Tender fee

Required
2

Scan copy of RTGS Transaction slip for EMD

Required
3

Scan copy of RTGS Transaction slip for deposit for New vehicle

Required
4

copy of Insurance for offered vehicle( self attested)

Required
5

copy of Road permit for offered vehicle( self attested)

Required
6

copy of Road Tax for offered vehicle( self attested)

Required
7

copy of Fitness certificate for offered vehicle( self attested)

Required
8

copy of R.C Book for offered vehicle ( self attested_

Required
9

Quotation for new vehicle to be offered as per vehicle specification ( self attested)

Required
10

UNDERTAKING CUM INDEMNITY BOND for third party’s vehicle on Stamp Paper of Rs. 300/-

Required
11

Details of Proprietorship / Partners/Directors of the Firm/Company. Partnership deed, MOA, BR, if applicable.

Required
12

Petrol /diesel price Bill of prevailing 15 days before the due date of tender ( self attested)

Required
13

GST registration certificate ( self attested)

Required
14

Copy of PAN card ( self attested)

Required
15

P.F. Registration (for engaging of driver) OR Undertaking on stamp paper of Rs.50/-in case of self-driving ( self attested)

Required
16

Nature of firm ( relevant document for proprietary/ partnership/pvt ltd firm)

Required
17

Bidder who offering registered vehicle shall have to submit Certificate on firms’ letter head regarding offered vehicle is not provided at any location of GETCO or any other firm against any work order on the date of opening of tender and thereafter, as per enclosed Format

Required
18

COMPLETE TECHNICAL BID (duly filled, sealed & signed by bidder)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this Gujarat power sector tender?

This tender aims to engage qualified vehicle service providers to supply 7-seater Petrol/Diesel SUVs for Gujarat Energy Transmission Corporation Limited's power transmission operations, including school trips and sub-station work at Chandrapura. It ensures reliable transportation for critical power infrastructure activities.

What are the key eligibility criteria for bidders?

Bidders must submit valid GST registration, PAN, P.F. registration, along with RTGS slips for tender fee, EMD, and vehicle deposit. They should provide vehicle documents such as insurance, registration, fitness certificates, and undertake legal and financial qualification checks. Experience in government or power sector vehicle supply is preferred.

How can I submit my bid for this tender?

Bids must be submitted electronically via the nProcure portal before the deadline of 04-08-2026 16:00. Physical submissions are not accepted. Ensure all required documents, including technical and financial bids, are uploaded in the prescribed format. Attend training sessions if needed for online bidding.

What is the evaluation process for the bids?

Bids will be evaluated based on technical compliance (40%), financial quotation (40%), and experience (20%). Bidders must meet minimum thresholds in each category. The highest scoring bid will be selected for award, ensuring transparency and fairness in the process.

What are the important dates and deadlines to remember?

The tender is open from 14-07-2026 18:00. The last date for bid submission is 04-08-2026 16:00. The technical and financial bids will be opened immediately after the deadline, with the contract expected to be awarded shortly thereafter. Bidders should submit all documents before the deadline to avoid disqualification.

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