Tender Notice for ANNUAL RATE CONTRACT FOR CIVIL MAINTENANCE WORKS AT WRPL KANDLA in KACHCHH, GUJARAT
N/A
KACHCHH, GUJARAT
Posted:
24 April 2021
Closed:
8 May 2021
EPROCURE
Open State Governments & UT NPROCURE
Surat City Tender for Signage Repair & Maintenance - BRTS Bus Shelters & City Stops
Progress
Issue20-Jun-2026, 3:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,062
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
1
Surat Municipal Corporation invites qualified contractors to participate in a competitive tender for an annual rate contract focused on signage supply, installation, and maintenance for BRTS bus shelters, marker poles, and city bus stops in the New East (Sarthana) zone of Surat city. This project aims to enhance urban transit infrastructure by ensuring durable, visible, and compliant signage across key transit points. The tender offers an excellent opportunity for companies with proven experience in signage works, urban infrastructure, and government projects. Bidders must submit their proposals via the NProcure e-Procurement portal, adhering to eligibility, technical, and financial criteria. The project involves routine inspections, timely repairs, and adherence to municipal standards, with a project value estimated at approximately ₹16.78 lakh. The process includes multiple evaluation stages, ensuring transparency and fairness. This tender is ideal for firms seeking to expand their footprint in municipal infrastructure maintenance and urban development projects within Gujarat.
Scope Of Work
The scope of work includes:
- Supplying, installing, and repairing signage for BRTS bus shelters, marker poles, and city bus stops in the designated zone.
- Ensuring all signage complies with municipal standards and safety regulations.
- Conducting routine maintenance and timely repairs to ensure signage remains visible and functional.
- Using durable, weather-resistant materials suitable for outdoor urban environments.
Key deliverables:
- Complete installation of new signage as per approved designs.
- Regular inspection and maintenance of existing signage.
- Prompt repair or replacement of damaged signage.
Process for execution:
- Review tender documents and site conditions.
- Prepare and submit technical and financial bids.
- Upon award, execute the work as per approved plans.
- Conduct quality checks and submit progress reports.
- Complete project within the stipulated completion period.
| Specification | Details |
|---|---|
| Signage Material | Weather-resistant aluminum and acrylic |
| Signage Size | As per design standards |
| Maintenance Frequency | Monthly inspections |
| Repair Turnaround Time | Within 48 hours of damage report |
The contractor must ensure safety, quality, and timely delivery of all signage-related activities.
Technical Specifications
| Parameter | Specification |
|---|---|
| Material | Weather-resistant aluminum, acrylic, and steel |
| Signage Dimensions | As per design standards specified in the tender documents |
| Durability | Minimum 5 years outdoor lifespan |
| Fixing Method | Bolted or welded as per site conditions |
| Maintenance | Scheduled monthly inspections and repairs |
Sequential process for technical compliance:
- Review design and material specifications.
- Procure approved materials.
- Install signage as per approved drawings.
- Conduct quality checks and document installation.
- Schedule routine maintenance and repairs.
All work must adhere to municipal safety and quality standards, ensuring durability and visibility in all weather conditions.
Financial Requirements
The estimated project cost is approximately ₹16,78,651.30. Bidders must submit a detailed financial proposal, including unit rates and total costs, aligned with the scope of work. Payment will be made based on milestones achieved and verified completion of work. The tender includes a security deposit or EMD as specified, which will be refunded after successful completion and acceptance of work. The financial bid should clearly specify costs for supply, installation, and maintenance activities. Bidders are advised to factor in all applicable taxes and duties. The tender document provides a detailed breakdown of costs, and the selected contractor will be paid as per the agreed schedule, subject to approval of deliverables and quality standards.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹16,78,651
Bid To RA
No
Item Category
Repair and Maintenance
Authority & Contact
Officer Inviting Bids
Additional City Engineer & I/c. City Engineer
Bid Opening Authority
Additional City Engineer & I/c. City Engineer
Address
Ground Floor, Althan Swimming Pool, Oppo.DRB College, New Citylight Road, Althan, Surat
Contact Details
9727740997
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Documents 2
Tech Bid Sign Maint New EZ.pdf
TENDER_DOCUMENT
Schedule-B Sign Maint New EZ.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licenses to operate as a signage maintenance contractor.
✓ Proven experience in urban signage installation and maintenance, preferably with government projects.
✓ Financial stability evidenced by recent audited financial statements.
✓ Submission of all required documents including tender fee, EMD, and supporting certificates.
| Criteria | Details |
|---|---|
| Tender Fee | ₹1062 (non-refundable) |
| EMD | As specified in tender documents, payable via bank guarantee or DD |
| Experience | Minimum 3 years in signage and urban infrastructure projects |
| Financials | Turnover of at least ₹10 lakh in the last financial year |
| Certification | Valid GST registration and other statutory certificates |
Note: Bidders must submit all documents in the specified format and ensure compliance with eligibility requirements to qualify for evaluation.
Bidding Process
Process Timeline
1. Preliminary Stage
2. Commercial Stage
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Scan Copy of Tender Fee
Required 2
Scan Copy of EMD
Required 3
Scan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary scope of this Surat Municipal Corporation tender?
This tender involves providing and repairing signage for BRTS bus shelters, marker poles, and city bus stops in the New East (Sarthana) zone of Surat city. The scope includes supply, installation, routine maintenance, and timely repairs to ensure clear visibility and durability of signage as per municipal standards.
Who is eligible to participate in this tender?
Eligible bidders must have valid licenses, experience in signage and urban infrastructure projects, and demonstrate financial stability. They must submit all required documents, including tender fee, EMD, and relevant certifications, as specified in the eligibility criteria. Experience with government projects is preferred.
What are the key dates and deadlines for this tender?
The bid submission starts on 20-06-2026 at 15:00 and closes on 09-07-2026 at 18:00. The bid opening will occur shortly after the deadline. Bidders must ensure timely submission to avoid disqualification. Detailed timelines are available in the tender notice.
How can I access the tender documents and submit my bid?
Tender documents are available for download from the official NProcure portal. Bidders must register and obtain a valid digital certificate for electronic signing. The submission involves uploading technical and financial bids online, following the instructions provided in the tender guidelines.
What are the criteria for evaluating the bids?
Bids will be evaluated based on technical capability (40%), financial competitiveness (30%), eligibility compliance (20%), and past performance (10%). A minimum score of 70% in technical evaluation is required. The process ensures transparency and fairness in selecting the most suitable contractor.
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Documents 2
Tech Bid Sign Maint New EZ.pdf
TENDER_DOCUMENT
Schedule-B Sign Maint New EZ.pdf
TENDER_DOCUMENT