Custom Bid for Services - Rate Contract for repair servicing maintenance of parts of Paper Shredder
Indian Army
CENTRAL DELHI, DELHI
Posted:
18 December 2024
Closed:
8 January 2025
GEM
Open State Governments & UT NPROCURE
Surat Municipal Corporation Tender for Toyota Vehicle Repair & Maintenance Contract
Progress
Issue08-Jan-2026, 11:00 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,832
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Surat Municipal Corporation is inviting bids for a long-term repair and maintenance contract for Toyota vehicles. This government tender offers an excellent opportunity for experienced vehicle service providers to secure a 60-month rate contract. The project involves genuine parts replacement, routine repairs, and adherence to safety standards, ensuring the smooth operation of municipal fleet vehicles. With an estimated value of INR 8.5 million, the tender emphasizes quality, reliability, and compliance. Bidders must meet eligibility criteria, submit required documents, and participate through the online portal. This tender is ideal for vehicle repair companies, authorized Toyota service centers, and public sector service providers seeking government contracts in Gujarat. The process is transparent, with clear deadlines and evaluation criteria designed to select the most capable and experienced bidders. Don't miss this opportunity to partner with Surat Municipal Corporation for vehicle maintenance excellence.
Scope Of Work
The selected contractor will be responsible for the repairing work with parts of Toyota vehicles on a rate contract basis for a period of 60 months. The scope includes:
- Routine maintenance and repair of Toyota vehicles as per manufacturer specifications.
- Use of genuine Toyota parts for all repairs.
- Adherence to safety and quality standards specified by Surat Municipal Corporation.
- Timely completion of repair work to ensure minimal vehicle downtime.
The process involves:
- Receiving vehicle repair requests from Surat Municipal Corporation.
- Inspection and diagnosis of vehicle issues.
- Preparation of repair estimates.
- Approval of repair work from designated authorities.
- Execution of repairs using approved parts and procedures.
- Final inspection and testing before vehicle handover.
The contractor must also maintain detailed records of all repairs and submit periodic reports as required by the client.
| Specification | Details |
|---|---|
| Contract Duration | 60 Months |
| Estimated Cost | Approx. 8.5 million INR |
| Vehicle Make | Toyota |
| Service Type | Repair & Maintenance |
| Location | Surat, Gujarat |
Technical Specifications
The contractor must use genuine Toyota spare parts and adhere to manufacturer specifications for all repairs. Technical parameters include:
| Parameter | Specification |
|---|---|
| Repair Standards | Toyota OEM standards |
| Parts Quality | Genuine Toyota parts |
| Diagnostic Tools | Authorized Toyota diagnostic equipment |
| Service Duration | As per repair requirement, within stipulated timeframes |
Sequential process:
- Vehicle inspection and diagnosis.
- Preparation of repair estimate.
- Approval and procurement of parts.
- Repair and assembly.
- Final testing and quality check.
All repairs must comply with safety norms and quality standards specified by Toyota and Surat Municipal Corporation.
Financial Requirements
The total estimated budget for this 60-month repair contract is approximately INR 8,500,000. The payment will be made based on completed work and approved invoices.
| Cost Breakdown | Amount (INR) |
|---|---|
| Estimated Contract Value | 8,500,000 |
| Payment Terms | Monthly/Quarterly as per progress |
| Payment Schedule | Upon submission of invoice, inspection, and approval |
| Security Deposit (EMD) | INR 85,000 (or as specified) |
Bidders must provide detailed financial proposals and adhere to the payment terms outlined in the tender documents.
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Eligibility Criteria
✓ Must have valid registration and licensing for vehicle repair services.
✓ Proven experience in repairing and maintaining Toyota vehicles.
✓ Submission of all required documents, including:
- Scan copy of tender fee.
- Scan copy of EMD.
- All relevant certificates and licenses.
✓ Financial stability demonstrated by a minimum turnover of [specify amount if available] in the last fiscal year.
✓ Must possess valid digital signature certificates for online bidding.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum of 3 years in vehicle repair services |
| Financial Turnover | At least INR 2 million in the last fiscal year |
| Certification | Valid GST registration and relevant vehicle repair licenses |
| Technical Capability | Adequate workshop infrastructure and qualified technicians |
Note: Bidders must submit all documents in the specified format and meet the eligibility requirements to qualify for bid evaluation.
Bidding Process
Process Timeline
1. Preliminary Stage
2. Commercial Stage
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
SMC Workshop TOYOTA PB
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
1
Scan Copy of Tender Fee
Required 2
Scan Copy of EMD
Required 3
Scan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main scope of this tender?
This tender involves repairing and maintenance of Toyota vehicles for Surat Municipal Corporation on a rate contract basis for 60 months. The scope includes routine repairs, genuine parts replacement, and ensuring vehicles meet safety and quality standards as per manufacturer and government norms.
What are the eligibility criteria for bidders?
Bidders must have valid vehicle repair licenses, experience in Toyota vehicle maintenance, and submit all required documents including tender fee, EMD, and relevant certificates. Financial stability and valid digital signatures are also mandatory for participation.
How can I participate in the bidding process?
Download the tender documents from the official portal, submit the tender fee and EMD before the deadline, upload all required documents, and attend the bid opening session. Ensure all submissions are complete and comply with the specified formats to qualify.
What is the estimated value of this contract?
The total estimated contract value is approximately INR 8.5 million, covering repair and maintenance services over 60 months. Payment will be made based on work completion and invoice approval, with detailed financial terms outlined in the tender documents.
What are the key dates and deadlines?
The tender documents are available from 08-01-2026. The last date for bid submission is 22-01-2026 at 6:00 PM. The bid opening will be scheduled shortly after submission, and the contract award will follow evaluation and approval processes.
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Documents 1
ACE-WS-15-25-26 W-01 TOYOTA MAKE REPAIR.pdf
TENDER_DOCUMENT