Bids are Invited For MPMMCC/ENGG/ARCMECH/NIT/50 in VARANASI, UTTAR PRADESH
Tata Memorial Centre
VARANASI, UTTAR PRADESH
Posted:
3 March 2026
Closed:
24 March 2026
EPROCURE
Open State Governments & UT NPROCURE
Surat Municipal Corporation Tender for 3-Year Lelin Vehicle & Machinery Work Contract
Progress
Issue24-Jun-2026, 1:30 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
Surat Municipal Corporation invites qualified service providers to bid for a 3-year annual rate contract for lelin work of vehicles and machinery. This open tender offers an opportunity for companies specializing in municipal vehicle maintenance, repairs, and servicing to partner with the government for long-term service delivery. The project encompasses routine and preventive maintenance, emergency repairs, and compliance with safety standards. Bidders must meet specific eligibility criteria, including relevant experience, certifications, and financial stability. The tender process involves online submission, technical and financial evaluation, and adherence to deadlines. With a focus on transparency and quality, this contract aims to enhance municipal operations and ensure reliable vehicle and machinery performance. Interested companies should review detailed tender documents, prepare competitive bids, and participate in the upcoming bidding rounds to secure this valuable government contract.
Scope Of Work
The scope of work includes the following key deliverables:
- Routine Lelin and maintenance of municipal vehicles and machinery as per specifications.
- Preventive maintenance activities to minimize downtime.
- Repair and replacement of worn-out parts to ensure operational efficiency.
- Compliance with safety and environmental standards mandated by Surat Municipal Corporation.
The process involves:
- Initial inspection and assessment of vehicles and machinery.
- Preparation of maintenance schedules based on usage and condition.
- Execution of lelin services including cleaning, lubrication, and part replacement.
- Documentation and reporting of all maintenance activities.
- Final inspection and approval by municipal authorities.
| Specification | Details |
|---|---|
| Service Frequency | As per municipal guidelines |
| Equipment Standards | Industry best practices |
| Certification | Valid certifications for vehicle maintenance |
| Reporting | Monthly and quarterly reports |
Bidders must ensure timely completion of all tasks and adhere to safety protocols. The contract also includes provisions for emergency repairs and unscheduled maintenance.
Technical Specifications
| Parameter | Specification |
|---|---|
| Service Scope | Lelin, preventive maintenance, repairs |
| Equipment Standards | Must comply with BIS standards |
| Certification | Valid ISO 9001, ISO 14001 |
| Inspection Procedures | Regular audits and inspections |
| Process | Sequential steps: 1. Inspection 2. Maintenance 3. Reporting |
Bidders should ensure their technical team is equipped with the latest tools and certified personnel to meet these specifications. All services must adhere to safety and environmental regulations as specified by Surat Municipal Corporation.
Financial Requirements
The estimated contract value is to be confirmed, but bidders should prepare a detailed cost proposal including:
| Cost Component | Details |
|---|---|
| Service Charges | Per vehicle/machine basis |
| Emergency Repairs | Additional charges as per agreement |
| Payment Terms | 30 days from invoice submission |
| Budget Breakdown | To be detailed in bid proposal |
Payments will be made based on milestones and verified completion of services. Bidders must submit a competitive bid considering all operational costs and profit margins.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Additional City Engineer
Bid Opening Authority
Additional City Engineer
Address
Municipal workshop, Surat Municipal Corporation,Nr.Bombay Market,Umarwada,Surat
Contact Details
9825014541
BID & GeM Expert Consultancy
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Document Filing
Free consultation · 24h response
Documents 1
ACE-WS-02-26-27 W-01 LELIN WORKS.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licensing for vehicle and machinery maintenance services.
✓ Must submit Scan Copy of Tender Fee and Scan Copy of EMD along with all required documents.
✓ Proven experience in handling municipal or government vehicle maintenance contracts.
✓ Financial stability as evidenced by recent financial statements.
✓ Must possess valid certifications related to vehicle servicing and safety standards.
| Qualification Requirement | Details |
|---|---|
| Minimum Experience | 3 years in municipal vehicle maintenance |
| Financial Turnover | Minimum INR 50 lakhs in the last fiscal year |
| Certification | ISO 9001 or equivalent |
| Legal Compliance | No pending legal cases related to service quality |
Bidders failing to meet these criteria will be disqualified from the bidding process.
Bidding Process
Process Timeline
1. Preliminary Stage
2. Commercial Stage
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
SMC Workshop Lelin WORK PB
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
1
Scan Copy of Tender Fee
Required 2
Scan Copy of EMD
Required 3
Scan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this tender?
The scope includes routine lelin, preventive maintenance, repairs, and emergency services for municipal vehicles and machinery. Bidders must ensure timely and quality service as per specifications, following safety and environmental standards set by Surat Municipal Corporation.
What are the eligibility criteria for bidders?
Bidders must have valid registration, experience in municipal vehicle maintenance, and certifications like ISO 9001. They should also submit Scan copies of tender fee, EMD, and required documents. Financial stability and legal compliance are mandatory.
How can I participate in the bidding process?
Register on the official portal, download tender documents, and submit technical and financial bids before the deadline. Ensure all required documents are uploaded correctly. Bids are evaluated based on technical competence and cost-effectiveness.
What is the deadline for bid submission?
The bid submission starts on 24th June 2026 at 1:30 PM and closes on 9th July 2026 at 6:00 PM. Late submissions will not be accepted. Bidders should plan to submit well before the deadline to avoid last-minute issues.
Who can I contact for support or clarifications?
For assistance, contact the Additional City Engineer at 9825014541 or email [email protected]. Support sessions are available every Saturday at (n)code Solutions, Ahmedabad, to guide bidders through the process.
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Documents 1
ACE-WS-02-26-27 W-01 LELIN WORKS.pdf
TENDER_DOCUMENT