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Block Development Office High Mast Lighting Octagonal Tower for Small Area with LED Flood Lighting System V2 Tender Azamgarh Uttar Pradesh 2026

Bid Publish Date

11-Jul-2026, 7:16 pm

Bid End Date

20-Jul-2026, 8:00 pm

Location

AZAMGARH , UTTAR PRADESH
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Progress

Issue11-Jul-2026, 7:16 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 5

HIGH MAST DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT LIGHTING

Tender Overview

Block Development Office in Azamgarh, Uttar Pradesh invites bids for the procurement and installation of a High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2). The scope includes Supply, Installation, Testing and Commissioning of the lighting system at multiple locations per Govt rules, with onsite demonstrations. Key differentiators include the octagonal pole design, LED luminaire specifications and on-site warranty provisions. This tender governs delivery timelines, option-based quantity adjustments up to 25%, and compliance with site access and safety norms during installation. Target bidders should prepare for a turnkey integration that covers civil, electrical and testing activities as per governing guidelines.

Technical Specifications & Requirements

  • LED Rating/System Wattage: specify LED flood luminaires and total wattage per installation
  • Lantern carriage Diameter: defined per octagonal pole configuration
  • Height of Octagonal pole: per project requirement (m)
  • Octagonal pole construction details: sheet thickness and grades of high tensile steel used
  • Base Plate dimensions: Width, Thickness, Length values
  • Wind Load: regional wind resistance in m/s that the structure must withstand
  • Cable sizing: Cable size in sq mm for electrical distribution
  • LED Luminaires deployment: number of luminaires per carriage (in Nos) and installation scope
  • Onsite warranty: warranty period in years
  • All activities follow State and Central Govt rules; installation, testing, and demonstrations at multiple locations are part of scope.

Terms, Conditions & Eligibility

  • Option Clause: quantity can vary up to 25% during contract and extended delivery periods with rates remaining contracted; minimum extension logic applies.
  • Site visitation is at bidder’s cost; bidder must indemnify the buyer for all liabilities arising from site visits.
  • Supply, Installation, Testing and Commissioning of goods is scope; bidder must ensure turnkey delivery.
  • Turnover criterion: minimum average annual financial turnover for the last three years (amount not specified in data) to be met.
  • No subcontracting without prior written consent; bidder remains jointly liable with any assignee/sub-contractor.
  • Delivery terms, payment terms, and penalties (if any) will be governed by the contract and ATC clauses.

Key Specifications

  • Product/service names: High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2)

  • Quantities/Scope: Supply, Installation, Testing and Commissioning at multiple sites

  • Estimated value: Not specified

  • Experience: Prior involvement in similar pole lighting or LED flood systems preferred

  • Quality/Standards: Compliance with State/Central Govt guidelines for installation and testing

Terms & Conditions

  • Key Term 1: 25% quantity variation allowed at contract award and during currency

  • Key Term 2: Bidder bears site visit costs and indemnifies Buyer for site access

  • Key Term 3: Turnover and experience criteria to be demonstrated in bid submission

Important Clauses

Payment Terms

Payment terms aligned to contract; follow ATC, details to be specified in bid documents

Delivery Schedule

Delivery period linked to original delivery order; option-based extensions as per clause

Penalties/Liquidated Damages

Penalties, if any, to be defined in contract/ATC; extensions governed by option clause

Bidder Eligibility

  • Eligibility for supply of high mast lighting systems and LED flood lighting

  • Demonstrated turnover in last three years meeting minimum criteria

  • Ability to visit and operate within Azamgarh site per safety guidelines

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2) (Q2)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Azamgarh

Delivery Pincodes

276121

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Saurabh Asthana276121,BLOCK DEVELOPMENT OFFICE BILARIYAGANJAzamgarhUttar Pradesh276121115-

Authority Records

MINISTRY OF PANCHAYATI RAJBLOCK DEVELOPMENT OFFICE

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Documents 3

GeM-Bidding-9594659.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Installation, testing and demonstration((Installation, testing and demonstration work at multiple locations shall follow as per the guidelines of State/Central Govt rules and regulations as applicable) Yes,Including Civil Work at sites, Yes,Excluding civil work, No
GENERIC No of LED Luminaires can be fitted in the carriage of each octagonal pole (in Nos) 2, 3, 4, 6, 8
GENERIC Lantern carriage Diameter 1000, 1200, 1500, 2000 Or higher
GENERIC Onsite warranty (in years) 1, 2, 3, 4, 5 Or higher
GENERIC Height of Octagonal pole (in m) 7, 8, 9, 10, 11, 12, 13, 16, 15
Octagonal Pole Construction Octagonal pole sheet thickness 3, 4, 5 Or higher
Octagonal Pole Construction Grades of High Tensile Steel ISH430LA as per IS:5986 (Grade 355), ISH480LA as per IS:5986 (Grade 420), ISH550LA as per IS:5986 (Grade 490)
Base Plate Width of Base Plate 200, 250, 275, 300 Or higher
Base Plate Thickness of Base Plate 12, 16 Or higher
Base Plate Length of Base Plate 200, 250, 275, 300 Or higher
Wind Load Regional wind withstand capacity which the pole structure support is suitable to withstand (in m/s) 33, 39, 44, 47, 50, 55 Or higher
Electrical System, Cable and Cable connector Size of Cable(in sq mm) 1.5, 2.5, 4, 10, 16, 25 Or higher
LED Flood Light Luminaire LED Rating/System Wattage/Rated Power (in Watts) 80, 100, 120, 150, 180, 200, 250, 300, 350, 400

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar high mast lighting or LED flood systems

4

Financial statements showing turnover for the last three years

5

EMD/Security deposit submission proof

6

Technical bid submission documents

7

OEM authorization or manufacturer credentials (if applicable)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the high mast lighting tender in Azamgarh Uttar Pradesh 2026?

Bidders must submit GST, PAN, and experience certificates, along with financial statements for the last three years. Include OEM authorizations if applicable, EMD proof, and technical bid documents. Ensure compliance with State/Central Govt installation guidelines and provide a turnkey proposal including supply, installation, testing and commissioning.

What documents are required for the Azamgarh LED flood lighting tender bid?

Required documents include GST certificate, PAN card, last three years' financial statements showing turnover, experience certificates for similar projects, EMD submission proof, technical bid, and OEM authorizations if you are a distributor. Site visit costs are bidder’s responsibility per ATC.

What are the key technical specifications for the octagonal pole lighting?

Specifications include pole height, octagonal sheet thickness, high-tensile steel grade, base plate width/thickness/length, wind load capacity in m/s, LED luminaire rating in watts, lantern carriage diameter, and the number of luminaires per carriage.

When is the delivery for the Azamgarh lighting project due under the contract?

Delivery timelines follow the original delivery order with potential 25% quantity variation; extended delivery time is calculated per (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Exact dates will be defined in the award and ATC.

What are the payment terms for the Block Development Office lighting contract?

Payment terms will be defined in the contract/ATC; typical government terms may include milestone-based payments after supply, installation, testing completion, with a final payment subject to acceptance. Ensure readiness to comply with any advance or interim payment provisions.

What standards or guidelines govern installation and testing of the LED flood system?

Installations must follow State/Central Government rules and regulations applicable at the project sites; ensure compliance during installation, testing and demonstration phases, with on-site warranty considerations and safety compliance for all locations.

What is required for eligibility regarding turnover and past projects for this tender?

Bidders must demonstrate minimum average annual turnover over the last three years and show relevant experience in similar high mast/LED flood lighting projects. Detailed turnover figures and project experience should be provided in the financial and technical bid sections.

How can bidders address the option clause for quantity variation in this tender?

The option clause permits up to 25% quantity increases/decreases at contract award and during execution, with rates fixed at contracted values. Bidder should plan for flexible material and schedule adjustments and establish capacity to scale delivery within the calculated time extension rules.

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