Indian Army Department Of Military Affairs Procurement Tender for ASSY Water Pump, Fan Belt, Filter Assy Shorter, Change Over Switch 2026

Bidders should verify OEM compatibility for listed items, prepare GST and PAN documentation, financial statements, and OEM authorizations, and monitor DMA notices for EMD details. The tender allows a 25% quantity variation and uses a formula-based delivery extension; ensure capacity to meet variable order sizes and on-time delivery.

Submit GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD documents, technical bid with OEM authorizations, and product data sheets. Ensure seal and sign-off by authorized signatories and include any sub-supplier compliance documents as needed by DMA terms.

Delivery extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend this to the original delivery period under the option clause, requiring bidder readiness for schedule shifts.

The tender covers 11 items: ASSY WATER PUMP, FAN BELT, FILTER ASSY SHORTER, CHANGE OVER SWITCH, FUEL FILTER, DRIVE BELT, ALTERNATOR, CARTRIDGE LUB OIL FILTER, HOSE, FEED PUMP, CABLE ASSY CONTROL, and BALL BEARING; exact quantities not disclosed.

The tender data does not specify standards; bidders should rely on OEM data sheets and confirm if IS, BIS, or ISO certifications apply per item. Ensure compatibility with Indian Army vehicle and equipment platforms and provide certification evidence in technical bid.

The data does not include the EMD amount or payment terms. Bidders should await DMA clarifications. Prepare accurate pricing per item in the BOQ and ensure alignment with potential 25% quantity variations and milestone-based payments per contract terms.

Show proven track record supplying similar mechanical spares to large agencies, provide OEM authorizations, and include three years of relevant experience plus financial stability documentation. Confirm GST compliance and supply chain capabilities to handle variable order volumes.

Provide OEM authorization letters, authorized distributor agreements, or manufacturer certificates for each item or group of items. Attach product data sheets, warranty terms, and supply history demonstrating legitimate access to the spares listed in the tender.