Sanitary Napkins Vending Machines,Sanitary Napkins Incinerator Machine with Smoke Control Unit
Panchayati Raj Department
MADHEPURA, BIHAR
Posted:
17 June 2026
Closed:
27 June 2026
GEM
GEM
Madhepura District Panchayats Sanitary Napkins Vending Machines & Incinerator Tender Bihar 2026
Progress
Issue25-Jun-2026, 10:26 pm
AwardPending
Quantity
2
Category
Sanitary Napkins Vending Machines
Bid Type
Two Packet Bid
Key Highlights
- • Critical brand/OEM expectations: specific OEM authorizations may be required for sanitary napkin vending incinerator systems
- • Exact standards: ISI/ISO certifications to be disclosed; compliance with smoke-control and incineration safety norms
- • Unique clause: integrated incinerator with smoke control alongside vending function; 25% quantity variation allowed
- • Eligibility: service-center presence in Bihar state; dedicated toll-free support and escalation matrix
- • Warranty: option for comprehensive warranty; scope includes on-site support and maintenance
- • Delivery: extended period calculations proportional to quantity changes; minimum 30 days for extended delivery
- • Penalties: LDs and performance bonds, as per purchaser terms and standard tender provisions
- • Delivery scope: supply, installation, testing, commissioning and 10,000 sanitary pads included
Categories
4
Tender Overview
Organization: Madhepura District Panchayats, Department of Panchayati Raj, located in MADHEPURA, BIHAR. Procurement covers Sanitary Napkins Vending Machines and a Sanitary Napkins Incinerator Machine with Smoke Control Unit. Scope includes Supply, Installation, Testing, and Commissioning plus 10,000 sanitary pads under ATC terms. The bid contemplates a potential 25% quantity variation and extended delivery timelines with proportional adjustments. Emphasizes service support in the state and a dedicated escalation framework. This tender targets compliant, locally serviced vendors capable of delivering turnkey deployment. Key differentiators include integrated incineration with SCU and card/coin-enabled vending features. Unique aspect: combined vending + incineration solution with smoke control.
Technical Specifications & Requirements
- Type of machine: Sanitary Napkin Vending Machine with Incinerator
- Operating features: multiple coins accepted; built-in charger; automatic digital controller for time and temperature
- Power & endurance: on-site power; battery backup time provided
- SCU details: Smoke Control Unit with carbon and odour filtration; blower RPM controls; modular filter stages
- Materials & construction: external housing material and insulation details specified; stand provided; loading method and capacity components outlined
- Dimensions & weight: main unit weight and sheet/thickness specifications (where provided) are addressed in terms of structural requirements
- Performance: burning capacity per day and per-transaction capacity; full-cycle burning duration
- Warranty: catalogue warranty with optional comprehensive warranty during bidding
- Serviceability: OEM/service center coverage in the state; 30-day setup requirement post-award; toll-free service support and escalation matrix
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract, with proportional delivery time adjustment
- ATC scope: supply, installation, testing, commissioning of vending machines and 10,000 sanitary pads
- Service centres: must have a functional centre in the consignee state or establish within 30 days of award; documentary evidence required for payment release
- Financial standing: bidder must avoid liquidation or bankruptcy; submit undertaking with bid
- Payment & delivery: detailed terms are defined in bid conditions; delivery period aligns with option clause and original order timelines
- Warranty & penalties: specific warranty terms apply; penalties/LDs governed by standard clauses and contractual terms
Key Specifications
-
Sanitary Napkin Vending Machine with Incinerator and Smoke Control Unit
-
Multiple coins accepted and loadable capacity limits
-
Built-in charger with battery backup capability
-
Automatic digital controllers for time and temperature
-
Smoke Control Unit housing with carbon and odour filtration
-
Filters: carbon control chamber and odour control chamber with specified counts
-
Blower RPM specification for smoke control
-
Burning capacity per day and per-transaction capacity
-
Temperature thresholds: minimum burning temperature
-
Material of external housing and internal burning chamber
-
Warranty option: catalogue warranty with potential comprehensive warranty
Terms & Conditions
-
EMD amount not specified in data; ensure bid security as per tender terms
-
Delivery period adjustable by up to 25% quantity variation with minimum 30 days
-
Post-award service: establish Bihar service center within 30 days; toll-free service support
-
ATC scope includes supply, installation, testing, and commissioning of goods
-
Escalation matrix to be provided by bidder/OEM for service support
Important Clauses
Payment Terms
Payment will be released after submission of evidence of functional service center and completion of installation testing
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended period follows option clause
Penalties/Liquidated Damages
LDs and penalties as per standard tender terms; detailed in ATC documents
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide undertaking
-
Experience in supply/install of vending/incinerator systems or related equipment
-
Functional service centre in Bihar or capable to establish within 30 days of award
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Authority Records
PANCHAYATI RAJ DEPARTMENT
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Bid Preparation
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Document Filing
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Documents 5
GeM-Bidding-9523446.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Madhepura District Panchayats Sanitary Napkins Vending Machines & Incinerator Tender Bihar 2026
Madhepura District Panchayats
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Posted:
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Closed:
29 June 2026
GEM
Muzaffarpur District Panchayats Sanitary Napkins Vending Machines and Incinerator Equipment Tender 2026 Bihar
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DARBHANGA, BIHAR
Posted:
1 June 2026
Closed:
12 June 2026
GEM
Muzaffarpur District Panchayats Sanitary Napkins Vending Machines & Incinerator Tender 2026 Bihar
Muzaffarpur District Panchayats
DARBHANGA, BIHAR
Posted:
1 June 2026
Closed:
12 June 2026
GEM
Tender Results
Loading results...
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERAL | Type of machine | Automatic, Semi-automatic, Manual |
| GENERAL | Operating features | Coin operated, Paper money, Coin operated/paper money operated, Digital Money/Paytm/Cash less, Free vending |
| GENERAL | Multiple coins accepted | Yes, No |
| GENERAL | Number of selection options | 1, 2, 3, 4, 5 |
| GENERAL | Accessibility for free vending utility service | Pre-set Password, Biometrics, Token, NA |
| GENERAL | Type of loading | Spiral, Spiral less |
| GENERAL | Maximum Storage Capacity (Nos)(Nos) | 10-25, 25-50, 50-75, 75-100, 100-125, 125-150 |
| FUNCTIONAL FEATURES | Material of the outer body | Stainless Steel(SS), Mild Steel(MS), FRP/Plastic |
| FUNCTIONAL FEATURES | Built-in charger | Yes, No |
| FUNCTIONAL FEATURES | Mode of function | Stand alone, Server based |
| FUNCTIONAL FEATURES | Operating Power source | Electronic, Solar powered, Electronic and Solar powered, NA |
| FUNCTIONAL FEATURES | Battery Backup time (hrs) | 1-5, 6-10, 11-15, 16-20, 20-24, NA |
| DIMENSIONS | Thickness of SS/MS sheet (mm) | 0.8, 0.9, 1.0, 1.1, 1.2, NA |
| DIMENSIONS | Thickness of FRP/Plastic sheet (mm) | 1-2, 2-4, 5 and above, NA |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar vending/incinerator installations
4
Financial statements or turnover proof for the last 2-3 years
5
Bid security/EMD documents as applicable
6
Technical bid including compliance certificates
7
OEM authorization letter (if bidding as an authorised reseller)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for sanitary napkins vending machine tender in Madhepura?
Bidders must submit GST, PAN, experience certificates, financials, EMD, and technical compliance documents. The scope includes supply, installation, testing, commissioning of vending machines with incinerator and 10,000 pads. Ensure service center in Bihar and provide OEM authorizations if required by the tender.
What documents are required for sanitary napkin incinerator tender in Bihar?
Required documents include GST certificate, PAN, 2-3 years financials, experience certificates for similar projects, EMD submission proof, technical bid, and OEM authorization if applicable. A service center presence in Bihar is mandatory or to be established within 30 days of award.
What are the technical specifications for the incinerator smoke control unit?
The bid requires a Smoke Control Unit with carbon and odour filtration chambers, specified filter counts, and blower RPM. External and internal housing materials, along with insulation and temperature control, must be compliant with safety standards; automatic digital controllers for time and temperature are mandated.
When is delivery expected after award for Madhepura tender?
Delivery aligns with the original order timeline, with potential extension up to 25% of contracted quantity. The extended time must consider a minimum of 30 days for additional quantity and shall start from the last date of the original delivery order.
What is the scope of supply in this Bihar bid for napkin machines?
Scope includes supply, installation, testing, commissioning of the vending machines and 10,000 sanitary pads as per ATC terms. It also requires necessary accessories for proper operation and service support in the state during warranty and post-warranty periods.
What are the service requirements for Bihar government napkin vending tender?
Bidder or OEM must have a functional service centre in Bihar or establish one within 30 days of award. A toll-free service line and escalation matrix must be provided, with post-installation support and timely maintenance as part of the contract.
What are the warranty terms for the sanitary napkin vending system tender?
Warranty provisions include a standard catalogue warranty with an option for comprehensive warranty if bid in the tender offers it. The warranty should cover on-site service and replacement of defective parts with defined response times as per ATC terms.
How does the quantity variation clause affect delivery in Madhepura?
Quantity may vary by up to 25% during contract, with proportional adjustments to delivery periods. If extended, time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days; the supplier should plan accordingly.
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Documents 5
GeM-Bidding-9523446.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS