Sanitary Napkins Vending Machines,Sanitary Napkins Incinerator Machine with Smoke Control Unit
Panchayati Raj Department
MADHEPURA, BIHAR
Posted:
17 June 2026
Closed:
27 June 2026
GEM
GEM
Madhepura District Panchayats Sanitary Napkins Vending Machines & Incinerator Tender Bihar 2026
Progress
Issue25-Jun-2026, 10:34 pm
AwardPending
Quantity
2
Category
Sanitary Napkins Incinerator Machine with Smoke Control Unit
Bid Type
Two Packet Bid
Categories
4
Tender Overview
Organization: Madhepura District Panchayats, under the Department Of Panchayati Raj in MADHEPURA, BIHAR 852101. Procuring a combined package of Sanitary Napkins Vending Machines and a Sanitary Napkins Incinerator Machine with Smoke Control Unit (SCU), including the supply of 10,000 sanitary pads, installation, testing and commissioning. The contract covers supply, installation, testing, commissioning, and all necessary accessories. The option clause allows quantity variation up to 25%, with delivery time adjustments based on the formula provided. This requires a vendor with a robust service network and post‑sale support in Bihar. The bid emphasizes equipment performance and on‑site readiness, with a focus on compliant, turnkey delivery.
Technical Specifications & Requirements
- Scope: Supply, installation, testing, commissioning of sanitary napkin vending machines and incinerator with SCU.
- Core features: machines supporting multiple coins, loading type, free vending utility accessibility, and integrated built‑in charger.
- Power & duration: on‑site operation with battery backup, digital temperature and time controllers, and smoke control functionality.
- SCU details: carbon and odor control chambers with specified filter configurations, blower RPM, and housing material.
- Structural: outer body material, insulation thickness, and door/insulation specs; machine weight and dimensions to be provided by the bidder.
- Warranty: catalogue warranty with option for enhanced coverage via bidding.
- Compliance: TPAT/ATC evidence along with OEM authorizations and service center readiness in Bihar.
Terms & Eligibility
- Delivery terms: supply, installation, testing, commissioning with 30‑day minimum lead times and option‑clause delivery adjustments up to 25%.
- Financial standing: bidder must declare non‑liquidation status and provide a proforma undertaking.
- ATC requirements: functional service center in the state of consignee; toll‑free service line; escalation matrix.
- Warranty/Support: on‑site or catalogue warranty with dedicated service support post‑award.
- Documentation: submission of GST, PAN, experience certificates, financial statements, EMD documentation, OEM authorization, and technical compliance certificates.
Key Specifications
-
Supply, installation, testing, commissioning of sanitary napkin vending machines and incinerator with Smoke Control Unit
-
Inclusion of 10,000 sanitary pads
-
Machines must accept multiple coins and support free vending utility service
-
Automatic digital controllers for time and temperature
-
SCU with carbon and odour control chambers and multiple filters
-
Outer body material, insulation thickness, and main unit dimensions to be specified by bidder
-
Warranty options to be declared in bid
Terms & Conditions
-
EMD details not specified in data; bidders must comply with standard EMD requirements stated in terms
-
Delivery period subject to option clause; quantity may vary by up to 25% during contract
-
Dedicated service center in Bihar; on‑site warranty or post‑sale support required
-
Supply, installation, testing, commissioning included; AMC/extended warranty to be chosen in bid
-
Documentation includes GST, PAN, experience, financials, OEM authorizations, and technical compliance certificates
Important Clauses
Payment Terms
Payment to be released after delivery, installation, testing, and commissioning; terms not detailed in data; bidders must align with standard govt payment cycles and ATC.
Delivery Schedule
Delivery must commence from the last date of original delivery order; option to extend per 25% quantity clause with minimum 30 days extra.
Penalties/Liquidated Damages
Penalty provisions are not explicitly stated; bidders should assume standard LD terms for delayed delivery and non‑compliance.
Bidder Eligibility
-
Functional service centre established in Bihar or to be established within 30 days of award
-
OEM authorization for sanitary napkin vending machines and incinerator system
-
Evidence of financial solvency and non‑liquidation status
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Authority Records
PANCHAYATI RAJ DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 5
GeM-Bidding-9523470.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Posted:
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Closed:
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Madhepura District Panchayats Sanitary Napkins Vending Machines & Incinerator Tender Bihar 2026
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Posted:
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Closed:
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Muzaffarpur District Panchayats Sanitary Napkins Vending Machines and Incinerator Equipment Tender 2026 Bihar
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Posted:
1 June 2026
Closed:
12 June 2026
GEM
Muzaffarpur District Panchayats Sanitary Napkins Vending Machines & Incinerator Tender 2026 Bihar
Muzaffarpur District Panchayats
DARBHANGA, BIHAR
Posted:
1 June 2026
Closed:
12 June 2026
GEM
Tender Results
Loading results...
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERAL | Type of machine | Automatic, Semi-automatic, Manual |
| GENERAL | Operating features | Coin operated, Paper money, Coin operated/paper money operated, Digital Money/Paytm/Cash less, Free vending |
| GENERAL | Multiple coins accepted | Yes, No |
| GENERAL | Number of selection options | 1, 2, 3, 4, 5 |
| GENERAL | Accessibility for free vending utility service | Pre-set Password, Biometrics, Token, NA |
| GENERAL | Type of loading | Spiral, Spiral less |
| GENERAL | Maximum Storage Capacity (Nos)(Nos) | 10-25, 25-50, 50-75, 75-100, 100-125, 125-150 |
| FUNCTIONAL FEATURES | Material of the outer body | Stainless Steel(SS), Mild Steel(MS), FRP/Plastic |
| FUNCTIONAL FEATURES | Built-in charger | Yes, No |
| FUNCTIONAL FEATURES | Mode of function | Stand alone, Server based |
| FUNCTIONAL FEATURES | Operating Power source | Electronic, Solar powered, Electronic and Solar powered, NA |
| FUNCTIONAL FEATURES | Battery Backup time (hrs) | 1-5, 6-10, 11-15, 16-20, 20-24, NA |
| DIMENSIONS | Thickness of SS/MS sheet (mm) | 0.8, 0.9, 1.0, 1.1, 1.2, NA |
| DIMENSIONS | Thickness of FRP/Plastic sheet (mm) | 1-2, 2-4, 5 and above, NA |
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Required Documents
1
GST certificate
2
PAN card
3
Experience certificates (similar projects)
4
Financial statements (last 3 years)
5
EMD/Security deposit documentation
6
Technical bid documents
7
OEM authorizations / factory approvals
8
Proof of service center readiness in Bihar
9
Escalation matrix and dedicated service contact details
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for sanitary napkin vending machine tender in Madhepura Bihar 2026?
Bidders must submit GST certificate, PAN, experience certificates, financial statements, EMD documents, OEM authorizations, and technical compliance certificates. Include supply, installation, testing, commissioning details and bid price inclusive of all costs. Ensure ISI/IS 550 style alignment if specified, and confirm service center readiness in Bihar.
What documents are required for the napkin incinerator tender in Bihar?
Required documents include GST registration, PAN, company registration, prior experience certificates for similar projects, financial statements for last 3 years, EMD payment proof, OEM authorization letters, and technical compliance certificates. Also provide service center details and escalation matrix for during warranty.
What are the technical specifications for the SCU and napkin vending machines?
Specifications require multiple coin acceptance, built‑in charger, automated digital controllers for time and temperature, SCU with carbon and odour control chambers, specified blower RPM, and housing materials. Exact thicknesses and dimensions to be supplied by bidder, with compliance to safety and sanitation norms.
When is the delivery window for the Madhepura napkin vending contract?
Delivery is tied to the original delivery order date with a 25% quantity variation limit and minimum 30 days added time for extensions. The bidder must plan for supply, installation, testing and commissioning within the adjusted delivery schedule.
What are the payment terms for the Bihar napkin vending project?
Payment terms align with government practice; payment released after successful delivery, installation, testing and commissioning. The ATC may specify stagewise payments; bidders should confirm terms during bid submission and ensure invoicing corresponds to completed milestones.
What eligibility criteria ensure participation in the napkin vending tender in Madhepura?
Eligible bidders must demonstrate non‑liquidation status, establish or have a Bihar service center, possess OEM authorizations, and provide audited financial statements. They should also demonstrate prior experience with similar equipment and comply with required standards and safety norms.
What standards and compliance must napkin vending equipment meet in this tender?
Equipment must support ISI/IS 550 or equivalent standards where specified, include smoke control features for the incinerator, comply with electrical safety norms, and provide warranty terms. OEM authorizations and service support in Bihar are mandatory for successful bid evaluation.
How to verify service support availability for the napkin incinerator after purchase?
Verify the existence of dedicated toll‑free service lines and a clear escalation matrix for Bihar. Ensure the OEM can establish a local service centre within 30 days of award, with documented evidence provided before payment release.
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Documents 5
GeM-Bidding-9523470.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS