Indian Army Vendor Code Creation Tender Mathura Uttar Pradesh 2026 - PAN, GSTIN, EFT Mandate Requirements

Tender Overview

The opportunity is with the Indian Army under the Department of Military Affairs for Vendor Code Creation services located in Mathura, Uttar Pradesh (281001). The contract references a total of 8 items in the BOQ, with no explicit quantities listed. Key bid conditions include an option to adjust quantities by up to 25% during contract execution and an initial process requiring the bidder to submit essential identity and banking documents. The award hinges on adherence to the supplier onboarding workflow, including advance sampling and sample approval mechanics. A notable differentiator is the explicit sample approval timeline, creating a trigger for delivery scheduling and potential contract refinement if approvals are delayed.

Technical Specifications & Requirements

• Services: Vendor Code Creation onboarding process for government procurement participation.
• Documents required at bid submission: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
• GST handling: Bidder to determine applicable GST; reimbursement based on actuals or applicable rate, whichever is lower, with a defined cap on GST percentage.
• Onboarding workflow: Upon award, bidder must submit 5 samples within 5 days; buyer to approve or specify modifications within 5 days; bulk supply aligned to approved sample; delays in buyer approval trigger potential delivery period adjustments with no LD.
• Delivery/variation policy: Option to increase quantity up to 25% of contracted quantity; extended delivery period calculated as (Increase/Original) × Original delivery period, minimum 30 days.
• Invoicing: GST invoice and GST portal payment confirmation screenshots required on GeM portal.
• Warranty/acceptance: Samples approved before bulk manufacturing; non-conforming samples may lead to contract termination after deviation notification.

Terms, Conditions & Eligibility

• Documents for submission: PAN Card, GSTIN, Cancelled Cheque, and bank-verified EFT Mandate.
• Financial standing: Bidder must not be in liquidation or court receivership; an undertaking to this effect must be uploaded.
• GST responsibility: Bidder to verify GST applicability; reimbursement capped to actuals or lower applicable rate.
• Advance sample process: Submit 5 samples within 5 days of contract award; buyer to approve or request modifications within 5 days; delays may adjust delivery timelines without LD.
• Payment terms: Not explicitly defined; invoicing requires GST-compliant documentation and portal confirmation.
• Compliance: Bidders must comply with option clause for quantity variation and delivery extensions as specified; no tender ID or dates included here.