Indian Army Goods Supply Tender 2026 GeM - GST/PAN, EFT, Inspection, Advance Sample 5 Days

Tender Overview

The Indian Army, Department of Military Affairs, invites bids on GeM for the supply of goods, with a focus on establishing a streamlined vendor profile and compliance framework. The scope includes the entire supply of listed goods, with a flexible quantity clause allowing up to 25% increase during contract execution. Key onboarding requirements include PAN Card, GSTIN, and financial authentication like an EFT mandate. The procurement emphasizes post-award sample approvals, requiring bidders to submit 5 samples within 5 days of award and await buyer guidance for modification before bulk manufacturing. The tender emphasizes on-site inspection coordination and pre-dispatch/post-receipt inspection processes, ensuring conformity to buyer-specified acceptance norms. The initiative includes GST alignment and invoice uploads, with GST reimbursement tied to actuals or applicable rates, whichever is lower, capped by quoted GST percentage. The BoQ lists six items, although specific quantities and units are not disclosed, signaling a broad, multi-item supply requirement and a clear emphasis on compliance and traceability.

Technical Specifications & Requirements

• Scope of supply: Only supply of goods; all cost components included in bid price.
• Quantitative flexibility: Option to increase quantity up to 25% during contract, with delivery period adjustments calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.
• Advance sample: Submit 5 samples within 5 days of award; buyer to approve or list modifications within 5 days; bulk supply aligned to approved sample.
• Inspection: Pre-dispatch at seller premises (if ATC selected) or post-receipt at consignee site; nominated inspection agency as specified.
• GST/compliance: GST as applicable; upload GST invoice and payment screenshot on GeM; GST risk borne by bidder with actuals/reduced rates.
• E-Payment readiness: Provide Cancelled Cheque and EFT Mandate certified by bank; PAN and GST documentation mandatory.

Terms, Conditions & Eligibility

• EMD/financial integrity: Not explicitly stated; bidders must upload an undertaking confirming non-liquidation status.
• Documentation for vendor code: Mandatory PAN, GSTIN, cancelled cheque, EFT mandate.
• GST responsibility: GST on bidder; reimbursement as per actuals or applicable rates (whichever lower).
• Delivery & penalties: Delivery commence from last date of original delivery order; option period respects extended delivery time rules; no explicit penalties listed.
• Inspection: Post-receipt inspection at consignee site; pre-dispatch option if ATC chosen.
• Sample clause: 5 advance samples required; approvals or modifications within 5 days.
• Compliance: Vendors must avoid liquidation or bankruptcy and upload an undertaking; GST invoice and portal screenshots must accompany billing.