4920007585-93,4920007586-90,4920003542-97,4920000726-09,4920000727-06,4920003543-94,4920000728-03,4
Hindustan Aeronautics Limited (hal)
TUMKUR, KARNATAKA
Posted:
16 January 2025
Closed:
27 January 2025
GEM
GEM
Indian Army Department Of Military Affairs Depot Stores Tender 2026 12-Month Warranty SLA Delivery Clause
Bid Publish Date
27-Jun-2026, 12:56 pm
Bid End Date
07-Jul-2026, 1:00 pm
Location
JALANDHAR , PUNJAB
Progress
Issue27-Jun-2026, 12:56 pm
AwardPending
Quantity
2682
Category
10044404 RP-5930-005891
Bid Type
Two Packet Bid
Categories
5
Tender Overview
The Indian Army, Department Of Military Affairs, issues a depot stores tender comprising 8 items with depot-sample verification and a 12-month warranty. While exact item names and quantities are not specified in the BOQ, bidders must align with depot samples and meet quality checks performed by an independent Board of Officers. Acknowledgement of an option clause allows quantity adjustments up to 25% during both initial ordering and the contract’s currency, at contracted rates. The procurement emphasizes transparent inspection, bidder responsibility for depot conformity, and submission of a warranty certificate on letterhead. EMD submission requires original copies to reach the buyer by bid opening. The contract includes risk/expense clauses and potential liquidated damages for delays, with SLA applicability if invoked.
Technical Specifications & Requirements
- Items must match the depot sample and be verified by the BOO after award and before bulk supply
- Depot inspection conducted by an independent Board of Officers; bidder bears pre-bid depot visit costs
- Warranty: 12 months for all scheduled stores; submit a signed warranty certificate
- EMD: Original copy to reach on or before bid opening; EMD required for specific consignments (Sch 1, 2, 3 and 5)
- Delivery: Extended delivery time provisions via option clause; LD at 0.5% per week for delays, up to 10% of contract value; SLA applicable where defined
- Risk & expense clause governs delivery failures and defectives; no additional details on item specifications provided
Terms, Conditions & Eligibility
- Option Clause: quantity may be increased/decreased by up to 25%; extension of delivery period calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days
- Depot sampling and pre-bid depot checks are mandatory for conformity
- Warranty certificate must be attached; 12-month coverage
- Original EMD copies required by bid opening for specified schedules
- Penalty: LD 0.5% per week, not exceeding 10% of contract value; SLA if applicable
- Bidder undertakings on document genuineness and contingent risk/expense terms
Key Specifications
-
Depot sample conformity as the sole benchmark for item acceptance
-
Warranty: 12 months must be documented with signed certificate
-
Delivery LD: 0.5% per week, up to 10% of contract value
-
Option clause enabling up to 25% quantity variation during and after original delivery period
-
Independent Board of Officers to vet quality and approve depot samples
-
Original EMD copies required for specified schedules (Sch 1, 2, 3, 5)
Terms & Conditions
-
Option Clause allows 25% quantity fluctuation and potential delivery extension
-
Depot samples and independent vetting govern acceptance and quality
-
12-month warranty with stamped certificate; EMD must reach on time
-
Liquidated damages at 0.5% per week, max 10% of contract value
-
SLA terms may apply if contractual service levels are defined
Important Clauses
Payment Terms
Not specified in data
Delivery Schedule
Delivery period varies with option clause; extended time formula provided; minimum 30 days if extended
Penalties/Liquidated Damages
0.5% per week of delay; cap at 10% of contract value; SLA applicability noted
Bidder Eligibility
-
Proven track record in depot-level stores supply to government or military bodies
-
Ability to comply with depot sample verification and pre-bid inspection
-
Financial capability to provide original EMD documents and sustain contract delivery
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
10382017 4210720259440 ICN-4210000856 , 10547876 1080-000016 , 10401841 1005-002788 , 10405554 1005- 557944 , 10044404 RP-5930-005891 , 10027719 RP-8345- 000481 , 10027730 RP-8345-000482 , 10027733 RP-8345- 000483
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Bid Preparation
GeM Registration
Document Filing
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Documents 5
GeM-Bidding-9527666.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
Indian Army Department Of Military Affairs Security Equipment Tender 2026 ISI/AAA Certified - 12 Month Warranty
Indian Army
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Posted:
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Closed:
12 June 2026
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10346778 P-1317539,10347884 6220-004483,10350006 P1605751,10336314 2540-009005 B-5518305,10338318 6
Indian Army
JALANDHAR, PUNJAB
Posted:
8 June 2026
Closed:
18 June 2026
GEM
15910M830A0,09300M30003,5340-135143,6680-000506,2540-006507,09265M41001,5945-905916,41792M51130,494
Indian Army
JAMMU, JAMMU & KASHMIR
Posted:
26 December 2024
Closed:
16 January 2025
GEM
22400M83060,15100M830A1,12140M63E60,6620-000765,82201M82C30,6620-000766,43588-73000,09283M40027,534
Indian Army
Posted:
17 January 2025
Closed:
7 February 2025
GEM
Tender Results
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Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
#1
10382017 4210720259440 ICN-4210000856
K7 10382017 4210720259440 (ICN-4210000856) HOSE POLY FABRIC RUBBER LINED
72 number
Delivery: 60 days
#2
10547876 1080-000016
H5 10547876 1080-000016 EC BAMBOO SUPPORT SMALL
1,275 number
Delivery: 60 days
#3
10401841 1005-002788
B3 10401841 1005-002788 ROD CLEANING 9MM BROWNING PISTOL C MK 1
113 number
Delivery: 60 days
#4
10405554 1005-557944
B1 10405554 1005-557944 PULLTHROUGH 5.56MM
1,038 number
Delivery: 60 days
#5
10044404 RP-5930-005891
X2 10044404 RP-5930-005891 SWITCH TOGGLE RATED VOLTAGE- 250VAC MAX-
3 number
Delivery: 60 days
#6
10027719 RP-8345-000481
V3 10027719 RP-8345-000481 FLAGS BEACON/BENDEREOL DARK BLUE AND YEL
77 number
Delivery: 60 days
#7
10027730 RP-8345-000482
V3 10027730 RP-8345-000482 FLAGS BEACON/BENDEREOL DARK BLUE AND YEL
75 number
Delivery: 60 days
#8
10027733 RP-8345-000483
V3 10027733 RP-8345-000483 FLAGS BEACON/BENDEREOL SCARLET AND YELLO
29 number
Delivery: 60 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 10382017 4210720259440 ICN-4210000856 | K7 10382017 4210720259440 (ICN-4210000856) HOSE POLY FABRIC RUBBER LINED | 72 | number | sdivyanshu@223 | 60 | |
| 2 | 10547876 1080-000016 | H5 10547876 1080-000016 EC BAMBOO SUPPORT SMALL | 1,275 | number | sdivyanshu@223 | 60 | |
| 3 | 10401841 1005-002788 | B3 10401841 1005-002788 ROD CLEANING 9MM BROWNING PISTOL C MK 1 | 113 | number | sdivyanshu@223 | 60 | |
| 4 | 10405554 1005-557944 | B1 10405554 1005-557944 PULLTHROUGH 5.56MM | 1,038 | number | sdivyanshu@223 | 60 | |
| 5 | 10044404 RP-5930-005891 | X2 10044404 RP-5930-005891 SWITCH TOGGLE RATED VOLTAGE- 250VAC MAX- | 3 | number | sdivyanshu@223 | 60 | |
| 6 | 10027719 RP-8345-000481 | V3 10027719 RP-8345-000481 FLAGS BEACON/BENDEREOL DARK BLUE AND YEL | 77 | number | sdivyanshu@223 | 60 | |
| 7 | 10027730 RP-8345-000482 | V3 10027730 RP-8345-000482 FLAGS BEACON/BENDEREOL DARK BLUE AND YEL | 75 | number | sdivyanshu@223 | 60 | |
| 8 | 10027733 RP-8345-000483 | V3 10027733 RP-8345-000483 FLAGS BEACON/BENDEREOL SCARLET AND YELLO | 29 | number | sdivyanshu@223 | 60 |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates (similar depot supply and security equipment preferred)
4
Financial statements or turnover proof
5
EMD/Security deposit original copy
6
Technical bid/submission documents
7
OEM authorization or agency certificate (if applicable)
8
Warranty certificate as per terms
Frequently Asked Questions
How to bid for Indian Army depot stores tender 2026 in India?
Bid submission requires GST and PAN, experience proofs, financial statements, OEM authorizations if applicable, and the original EMD. Ensure depot sample conformity and warranty documentation is ready. Follow the option clause rules for quantity adjustments and provide timely delivery as per LD terms.
What documents are required for EMD submission in this tender?
Submit the original EMD copy reaching by bid opening for Sch 1, 2, 3, and 5. Include the payment receipt if online, and ensure the EMD is valid until contract award. Prepare a separate cover for EMD with bidder details and tender reference.
What are the depot sample verification steps for this procurement?
Deposited stores must match the depot sample assessed by the BOO after award but before bulk supply. Bidder should physically inspect the depot sample at the depot premises at their own expense, confirming dimensions, materials, and finish as per the sample.
What are the warranty requirements for depot stores under this tender?
Warranty is 12 months for all scheduled items. Submit a signed warranty certificate on letterhead with official stamp. Warranty entails defect-free replacement or repair as per depot schedules, validated by the independent Board of Officers during inspection.
How does the 25% option clause affect delivery and pricing?
The purchaser may increase/decrease quantity by up to 25% at contracted rates. If exercised, delivery time extends using the formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days, with possible further extension up to the original period.
What are the penalty terms for delayed delivery in this tender?
Liquidated damages are 0.5% per week of the delayed portion, capped at 10% of the contract value. SLA terms apply where defined; delays beyond the extended period may trigger LD penalties and contractual enforcement.
Which entities conduct depot quality vetting for this procurement?
An independent Board of Officers conducts the quality vetting and depot sample acceptance. Bidders should anticipate transparent inspections and ensure all supplied items match the depot sample to avoid rejection.
What standards or certifications are expected for bid submission?
While explicit standards aren’t listed, bidders should prepare compliant warranty documentation, OEM authorizations if required, and ensure equipment aligns with depot inspection criteria set by the independent Board of Officers, alongside standard manufacturer certifications for depot stores.
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Documents 5
GeM-Bidding-9527666.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS