Hqids Department of Military Affairs Verbatim USB/DVD Writer Web Cam Tender 2025
Hqids
DARJEELING, WEST BENGAL
Posted:
28 December 2025
Closed:
7 January 2026
GEM
GEM
Indian Army Printer Consumables Tender 2026 Delhi NCR - ISI/ISO Standards, OEM Authorisation, Data Sheet 2026
Bid Publish Date
08-Jan-2026, 3:05 pm
Bid End Date
19-Jan-2026, 3:00 pm
Value
₹25,000
Location
Progress
Issue08-Jan-2026, 3:05 pm
AwardPending
Quantity
91
Category
CD RW
Bid Type
Single Packet Bid
Key Highlights
- • OEM authorization required for distributors and imported items must include Indian after-sales service capability
- • Data Sheet alignment is mandatory; mismatches can lead to bid rejection
- • Option clause permits up to 25% quantity increase at contracted rates during or after award
- • End User Certificate submitted on buyer's standard format when requested
- • Hazardous material handling requires MSDS and proper packaging labeling
Tender Overview
The Indian Army under the Department Of Military Affairs invites bids for a range of printer consumables and accessories, including CD/DVD RW media, HP LaserJet toner, Epson colour ink bottles, Brother cartridges, and Canon MFD toner. Estimated value is ₹25,000.00. The scope includes supplying listed consumables to army units, with six line items in the BOQ. The purchaser reserves a 25% quantity variation at contract award and during the contract, at contracted rates, with minimum 30 days extra time for any extension. Bidders must prepare to submit vendor-code creation documents and ensure compliance with data sheets and OEM authorisations, with strict matching of technical parameters to bid data sheets. Unique terms emphasize data sheet alignment and hazard handling where applicable, with End User Certificate provided in the buyer’s format when requested.
Technical Specifications & Requirements
- Product categories: CD/DVD RW, DVD RW media; HP LaserJet toner; Epson printer colour ink bottles; Brother printer cartridges; Canon MFD printer toner.
- Data Sheet: Upload with bid; technical parameters must align with data sheet; mismatches risk rejection.
- Data integrity: Ensure product specifications match offered items; OEM authorization required for distributors; import products require an Indian registered office for after-sales service.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; End User Certificate per buyer format; data sheet and OEM authorization.
- Delivery: Option clause permits 25% quantity increase; delivery period linked to original delivery timeline with extended period rules.
Terms & Eligibility
- EMD: Not specified in available data; bidder documents include PAN, GSTIN, cancelled cheque, EFT mandate.
- OEM turnover: Minimum average annual turnover criterion specified in bid document (not detailed here).
- End-user certificate and data-sheet verification are mandatory.
- Hazardous materials require proper MSDS and packaging labeling where applicable.
- Import compliance requires Indian office for service support; OEM authorization required for authorized distributors.
- Data-sheet alignment and data integrity are critical to bid acceptance.
Key Specifications
-
CD/DVD RW media
-
HP LaserJet toner
-
Epson colour printer ink bottles
-
Brother printer cartridges
-
Canon MFD printer toner
Terms & Conditions
-
Option clause allows 25% quantity variation
-
OD delivery period extends per extended period rules
-
Data Sheet and OEM authorization are mandatory
Important Clauses
Payment Terms
Not specified in data; ensure when tender terms are clarified
Delivery Schedule
Delivery period linked to original delivery date with options for extension up to original period
Penalties/Liquidated Damages
Not specified in provided data; refer to standard Army procurement LD terms if applicable
Bidder Eligibility
-
PAN and GST compliance
-
OEM authorization for distributors
-
Indian after-sales service capability for imported products
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(Historical Results)
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BARAMULLA, JAMMU & KASHMIR
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Closed:
2 January 2026
GEM
Tender Results
Loading results...
Bill of Quantities (BOQ)
6 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | CD RW | CD RW | 50 | nos | head.clk0808 | 30 |
| 2 | DVD RW | DVD RW | 20 | nos | head.clk0808 | 30 |
| 3 | HP Lazer Jet Printer Toner | HP Lazer Jet Printer Toner | 7 | nos | head.clk0808 | 30 |
| 4 | EPSON Colour Printer Ink Bottle | EPSON Colour Printer Ink Bottle | 4 | bottles | head.clk0808 | 30 |
| 5 | Brother Printer Cartridge | Brother Printer Cartridge | 4 | nos | head.clk0808 | 30 |
| 6 | Canon MFD Printer Toner | Canon MFD Printer Toner | 6 | nos | head.clk0808 | 30 |
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Historical Data
Required Documents
1
PAN Card
2
GSTIN
3
Cancelled Cheque
4
EFT Mandate certified by Bank
5
End User Certificate (buyer format if requested)
6
Data Sheet of offered products
7
OEM Authorization for distributors / Original Equipment Manufacturer certification
8
Evidence of Indian office for after-sales service (for imported products)
Frequently Asked Questions
Key insights about ARUNACHAL PRADESH tender market
How to bid for the Indian Army printer consumables tender 2026 in India?
Bidders should submit PAN, GSTIN, cancelled cheque, and EFT mandate along with OEM authorization and data sheets. Ensure data-sheet match with product offered and provide End User Certificate in Buyer format when requested. The option clause allows up to 25% quantity variation at contract award and during the contract.
What documents are required for vendor code creation in this tender?
Submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide End User Certificate in the buyer’s format if requested; include OEM authorization for distributors; data sheets for offered items; ensure data-sheet consistency with technical parameters to avoid rejection.
What are the key product categories in this Army tender 2026?
The tender covers CD/DVD RW media, HP LaserJet toner, Epson Colour printer ink bottles, Brother printer cartridges, and Canon MFD printer toner. All items must be supplied per respective data sheets and OEM authorization where required, with delivery timelines aligned to cancellation and extension rules.
What is the delivery extension rule for quantity changes in this tender?
The purchaser may increase quantity by up to 25% during contract at the contracted rates. If exercised during extended periods, additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; original delivery period applies if shorter.
Which certifications or standards are mandatory for imported products in this tender?
Imported products must have an Indian-registered office for after-sales service; OEM authorization is required; ensure that data sheets reflect compliance and that service support can be provided locally as per terms.
What is required in the data sheet submission for bid evaluation?
Upload the product data sheet with bid, ensure parameters align with offered SKU, and avoid mismatches. Data sheets are used to verify technical parameters; mismatches can lead to bid rejection and loss of eligibility.
What documents confirm eligibility for OEM distribution under this tender?
Submit OEM authorization with details (name, designation, address, email, phone). For distributors, provide a completed authorization form/certificate from the OEM and ensure the authorization remains valid for the bid period.
What are the key selection criteria related to data sheets and End User Certificates?
Bids must include a data sheet with product specifications and an End User Certificate when requested. Data-sheet verification against offered items is mandatory; non-conformity may result in rejection or disqualification from the tender.
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Documents 4
GeM-Bidding-8814270.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS