Indian Army Refined Sunflower Oil (V4) Defence Food Specification Tender 2026 – DFS 423-2025 Packaging
Indian Army
PATIALA, PUNJAB
Posted:
16 March 2026
Closed:
23 March 2026
GEM
GEM
Indian Army Refined Sunflower Oil Tender Darjeeling West Bengal 2026 IS 550 BIS NABL ISO 9001
Bid Publish Date
03-Jul-2026, 7:47 pm
Bid End Date
13-Jul-2026, 8:00 pm
EMD
₹77,490
Location
Progress
Issue03-Jul-2026, 7:47 pm
AwardPending
Quantity
14000
Bid Type
Two Packet Bid
Key Highlights
- • Mandatory brands/standards: BIS license, FSSAI marking, ISI/BIS conformity
- • Technical certifications: ISO 9001, NABL test report, Material Test Certificate
- • Special clauses: option to increase/decrease quantity by 25%, per kg rate basis
- • Eligibility: OEM authorization, Indian office for after-sales service for imported items
- • Warranty/AMCs: specific warranty terms and potential penalties for non-conformance
- • Delivery/packaging: DFS 423-2025 packaging and marking requirements
- • Shelf life declaration and lab verification by buyer
- • Payment & documentation: EMD ₹77,490; GST/PAN and essential bid documents
Categories
2
Tender Overview
Indian Army invites bids for the supply of Refined Sunflower Oil (V4) under Defence (Q3) in Darjeeling, West Bengal. The package involves per kilogram pricing, with an EMD of ₹77,490 and a flexible quantity option of ±25% during contract execution. The scope requires DFS 423-2025 packaging compliance, FSSAI/BIS markings, and adherence to governing specifications. The initiative emphasizes authenticity of origin, shelf life declarations, and clear warranty terms. Bidders must ensure OEM or authorized distributor authorization, and Indian-submitted after-sales support for imported products if applicable. The tender prioritizes ISO 9001 certification, NABL test reports, and material test certificates to validate quality. Distinctive factors include mandatory test documentation and a rate structure aligned to kilogram measurement. This procurement targets reliable supply for defense food safety standards and packaging compliance. The opportunity is tailored for suppliers with established QA systems and Indian regulatory alignment.
Technical Specifications & Requirements
- Product: Refined Sunflower Oil (V4) for defence use
- Category/Standard: IS/ BIS compliance, FSSAI marking, DFS 423-2025 packaging, shelf life declaration
- Quality Docs: NABL test report, Material Test Certificate, BIS/type test certificates, OEM authorizations
- Certifications: ISO 9001 (bidder or OEM), NABL validation
- Packaging: DFS 423-2025, per kilogram quote, marking requirements
- Delivery/Testing: Buyer lab acceptance based on material test results; price per kg only; shelf life disclosure required
- Other: Warranty provision; mandatory certificates and documented after-sales support for imported items if any
Terms, Conditions & Eligibility
- EMD: ₹77,490 (as per tender) and submission via online portal
- Quantity variation: ±25% at contract placement and during currency, with delivery time recalculated
- Delivery/Payment: Delivery period linked to original order; payment terms align with standard procurement policies
- Documents: GST, PAN, ISO 9001, NABL report, BIS licenses, OEM authorization, Material Test Certificate
- Warranty: Explicit warranty terms required; penalties linked to non-compliance with quality tests
- ATC/Ratings: Rates must be quoted per kilogram; shelf life specification required
Key Specifications
-
Product/service: Refined Sunflower Oil (V4) for defence use
-
Quantity: +/-25% variation during contract at original rates
-
Standards: IS/ BIS compliance, DFS 423-2025 packaging, FSSAI markings
-
Certifications: ISO 9001, NABL test report, BIS/type certificates
-
Testing: Material Test Certificate; buyer lab acceptance governs final approval
Terms & Conditions
-
EMD amount ₹77,490; online submission required
-
Quantity may vary ±25% with adjusted delivery time
-
Must provide ISO 9001, NABL report, BIS/type certificates and OEM authorization
Important Clauses
Payment Terms
Rates quoted per kilogram with delivery aligned to original order; EMD submitted via online portal; partial payments as per standard govt terms
Delivery Schedule
Delivery period linked to last date of original order; extended time calculated by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Quality test failures or non-compliance may attract penalties; warranty terms enforce repair/replacement obligations
Bidder Eligibility
-
Must hold ISO 9001 certification (bidder or OEM)
-
NABL test report mandatory at bid opening
-
OEM authorization for non-OEM distributors; Indian after-sales support for imported items
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Refined Sunflower Oil (V4) (Defence) (Q3)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Bid Preparation
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Document Filing
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Documents 5
GeM-Bidding-9505309.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Compliance | Governing Specifications/Technical Requirements | Compliance to Defence Food Specifications No 423 - 2025 Issued By Secretariat Of The Technical Standardisation Committee (Food Stuffs) (Directorate General Of Supplies And Transport) (Copy Attached) |
| Compliance | Oil Types | Expressed, Solvent Extracted |
| Compliance | Governing specification has been seen, read and understood | Yes |
| Compliance | Compliance to Quality and Hygiene Standard | As per Clause no. 1 to 7 (Quality) and Clause no. 17 to 18 (Hygiene) of Governing Standard/Technical Specification |
| Packaging and Marking | Packaging Type conforming to DFS 423 - 2025 | New 15 Kg square tin |
| Packaging and Marking | Packing | Packing as per clause no. 8 to 13 of Governing Standard/Technical Specification |
| Packaging and Marking | Marking | As per Clause no. 14 to 15 of Governing Standard/Technical Specification |
| Packaging and Marking | Mandatory Requirements of FSSAI/BIS | As per Clause no. 22 to 23 of Governing Standard/Technical Specification |
| Warranty | Warranty | As per clause no. 16 of Governing Standard/Technical Specification |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
ISO 9001 certificate (bidder or OEM)
4
NABL test report
5
Material Test Certificate
6
BIS license / type test certificates
7
OEM authorization or Manufacturer Authorization
8
Experience certificates for similar supply
9
Financial statements showing capacity
10
FSSAI certificate or marking (if applicable)
11
Bid security/EMD receipt of ₹77,490
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for refined sunflower oil tender in Darjeeling West Bengal 2026
Bidders must submit GST, PAN, ISO 9001 certification, NABL test report, Material Test Certificate, BIS/type certificates, and OEM authorization. Include EMD ₹77,490 and price per kilogram. Ensure DFS 423-2025 packaging, FSSAI markings, and shelf-life declarations; adherence to option clause of ±25% quantity.
What documents are required for the Indian Army oil tender 2026
Required documents include GST certificate, PAN card, ISO 9001 certificate, NABL report, BIS license/type test certificates, Material Test Certificate, OEM authorization, experience certificates, and financial statements. Also must upload EMD ₹77,490 and relevant compliance certificates with bid submission.
What are the packaging and marking standards for defence oil tender
Packaging must comply with DFS 423-2025, including clear marking and labeling, per kilogram price quoting. Must support FSSAI/BIS markings and shelf-life declaration. Marking should reflect batch number, manufacturing date, and expiry to satisfy buyer lab checks.
When is the EMD and applicable payment terms for this supply
EMD of ₹77,490 is required at bid submission. Payments follow standard government terms, with rates quoted per kilogram. Documentation must prove EMD remittance; no advance payment without contractual terms; verify NABL and ISO 9001 compliance before award.
What standards and tests ensure eligibility for defence oil supply
Bidder must demonstrate ISO 9001 certification, NABL test reports, Material Test Certificate, BIS/type test certificates, and OEM authorization. Confirm product meets IS/BIS standards for edible oil in defence use, with lab verification by the buyer.
How to verify shelf life and quality for sunflower oil tender
Submit shelf-life declaration with product data sheet; NABL and Material Test results must reflect acceptable quality. The buyer lab will evaluate results; non-conformity triggers rejection. Ensure packaging and marking align with DFS 423-2025 and BIS/FSSAI norms.
What is the scope of supply and quantity variation clause
Scope includes supply of refined sunflower oil with option to increase/decrease by 25% during contract at contracted rates. Delivery time recalculation uses (additional quantity/original quantity) × original delivery period, minimum 30 days; ensure ability to scale production.
What are the warranty and after-sales expectations for imported items
If the product is imported, OEM must provide registered Indian after-sales support. Warranty terms must be specified in bid; ensure availability of service centers and spare parts with clear response times post-delivery.
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Documents 5
GeM-Bidding-9505309.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS