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E-municipalities UP LED Luminaire & Octagonal Pole Tender Pratapgarh 2026 - IS 10322 BIS Scheme II

Bid Publish Date

27-Jun-2026, 12:55 pm

Bid End Date

11-Jul-2026, 6:00 pm

EMD

₹60,000

Location

PRATAPGARH , UTTAR PRADESH
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Progress

Issue27-Jun-2026, 12:55 pm
AwardPending
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Quantity

70

Category

Octagonal Pole (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Specific brand/OEM requirements: OEM authorization if bidding via distributor
  • • Technical standards: IS 10322 (Part 5/Section 3) conformance, BIS Scheme II
  • • Certifications: Type-test reports for pole, wind-load tests; NABL/ILAC-accredited lab verification
  • • Eligibility: 3 years govt/PSU supply of similar products; audited turnover criteria
  • • Warranty/AMC: On-site warranty specified in generic tender terms; winch mechanism for maintenance
  • • Penalties/variations: 25% quantity variation rights and extended delivery time rules
  • • Delivery/installation: Scope includes Supply, Installation, Testing and Commissioning
  • • Add-ons: Lightning finial, aviation obstruction lights, ISI-marked cables, junction boxes with MCBs
  • • Testing: Centre Govt lab type tests required for entire system and components

Categories 5

DISCRETE COMPONENTS LED LIGHT LIGHT AND BULBS LED LUMINARIES LED STREET LIGHT

Tender Overview

Organization: E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh. Procurement: Octagonal Pole (V2) and LED Luminaire for road/street lighting conforming to IS 10322 (Part 5/Section 3) under BIS Scheme - II. Location: Pratapgarh, Uttar Pradesh (PIN 229403). Estimated Value: Not disclosed; EMD: ₹60,000. Scope includes design, supply, installation, testing and commissioning of poles, luminaires, and add-on items with compliance to wind-load/type-test requirements. Unique aspects: on-site warranty, ISI-marked cables, and mandatory central govt/NABL ILAC-lab type-test reports. The buyer reserves 25% quantity variation during contract.

Technical Specifications & Requirements

  • Pole category: Octagonal pole construction with specified height in meters, sheet thickness, and base plate details.
  • Bracket & luminaire fitment: Type and bracket length in mm for secure luminaire mounting.
  • Add-ons: Galvanized lightning finial, aviation obstruction lights, junction box on carriage, ISI-marked cables from top to luminaires and from base to junction box, terminal box with circuit breakers, and appropriate winch mechanism for maintenance.
  • Electrical & protection: Cable and terminal wiring with required MCBs per junction box; data sheet alignment with product specs.
  • Certifications/Testing: Availability of type-test reports for pole construction and wind-load tests from Central Govt./NABL ILAC-accredited labs.
  • Performance: System Wattage and LED luminaire system efficacy (lumens per watt) must meet IS 10322 standards.
  • Documentation: Data Sheet upload; OEM authorization if using distributor partners; logo printing per buyer requirements.

Terms, Conditions & Eligibility

  • EMD: ₹60,000; provided as specified in tender terms.
  • Experience: Bidder or OEM must have 3+ years of manufacturing/supplying similar category products to Central/State Govt Org/PSU with contract copies for each year.
  • Turnover: Minimum average annual turnover over the last 3 financial years must meet the bid document threshold.
  • Data Sheet & MA: Upload product Data Sheet; provide Manufacturer Authorization if bidding through an authorised distributor.
  • Scope & Payment: Supply, installation, testing and commissioning; payment terms as per buyer terms; option to adjust quantity by up to 25% during/after contract at contracted rates.
  • Compliance: All supplier must maintain GST/PAN documentation and demonstrate technical parameter alignment with bid data sheet.

Key Specifications

  • Pole: Octagonal pole construction with specified height and sheet thickness

  • Bracket: Type and length in millimeters for luminaire fitment

  • Add-ons: Lightning finial, aviation obstruction lights, junction box, ISI-marked cables

  • Junction Box: Material, with circuit breakers and terminators, base compartment wiring

  • Cabling: ISI Marked cables from top junction box to luminaires and base to top junction box

  • MCBs: Number of MCBs per junction box as specified

  • Winch: Suitable mechanism for pole height and luminaire count

  • Certifications: Central Govt./NABL ILAC-lab type-test reports; wind-load verification

  • Performance: System Wattage and LED luminaire efficacy in lumen/W

Terms & Conditions

  • Quantity variation up to 25% during/after contract at contracted rates

  • 3-year govt/PSU experience required with annual contract copies

  • Must upload product Data Sheet and OEM authorization when applicable

  • IS 10322 Part 5/Section 3 conformance and BIS Scheme II compliance

  • Type-test reports and wind-load tests from NABL ILAC labs required

  • Delivery, testing and commissioning scope; ensured via winch mechanism and accessories

Important Clauses

Payment Terms

Payment terms aligned to supply, installation, testing and commissioning; option to adjust quantity 25%; delivery period to commence after original delivery date.

Delivery Schedule

Delivery will be governed by original delivery period with possible extension per option clause; minimum additional time 30 days if quantity increases.

Penalties/Liquidated Damages

LD/penalties apply for delayed delivery beyond contracted period; percentage or fixed LD rate to be as per bid terms.

Bidder Eligibility

  • 3+ years govt/PSU supply of similar pole-luminaire systems

  • Audited turnover meeting minimum threshold in last 3 financial years

  • Non-liquidation, no court receivership status; undertaking to be uploaded

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Octagonal Pole (V2) (Q3) , LED Luminaire For Road And Street Lights Conforming To IS 10322 (Part 5/Section 3) (V3) (Under BIS Scheme - II) (Q2)

Advisory Bank

State Bank of India

Delivery Details

Max Delivery Days

45

Delivery Locations

1

Delivery Cities

Pratapgarh

Delivery Pincodes

230502

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
NITESH DWIVEDI230502,nagar panchayt gadwaRA BAZARPratapgarhUttar Pradesh2305023545-

Authority Records

URBAN DEVELOPMENT DEPARTMENT

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Documents 4

GeM-Bidding-9489978.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Height of Octagonal pole (in Meters) 7
GENERIC Type of bracket for suitable fitment of luminaire on the Octagonal pole Single Arm
GENERIC Each bracket length (in mm) 1000
GENERIC On site warranty (in Months) 12
OCTAGONAL POLE CONSTRUCTION Material of Octagonal pole Grade ISH480LA as per IS:5986:2017 latest
OCTAGONAL POLE CONSTRUCTION Octagonal pole sheet thickness (in mm) 3
BASE PLATE Base plate material Grade:E300, Quality:BR (as per IS:2062:201 1 latest)
BASE PLATE Bolt size M16x600
ADD ON ITEMS Galvanized lightning finial for each pole (in Nos) 1 No. with 1.2 m length with Bolt and Nuts
ADD ON ITEMS Aviation obstruction lights on top of each pole with vertical stand and with LED/GLS (in Nos) 1 No. LED
ADD ON ITEMS Junction box on the Carriage Assembly as required, from which the interconnections for the designed number of the light fixtures on the carriages Yes
ADD ON ITEMS Material of Junction Box Galvanized iron
ADD ON ITEMS Cable (ISI Marked Cable) connections from the top junction box to the individual luminaries of each pole 2 C x 1.5 Sq.mm, Copper cable, FR Category as per IS:694
ADD ON ITEMS Cable (ISI Marked Cable) connections from the Bottom of the pole i.e. from pole's door opening (Base compartment) to top junction box of each pole Without Cable Connection
ADD ON ITEMS Terminal Box with Circuit breakers and backlite sheet for cable termination at door opening (Base compartment) for each pole MCB, 16A, 1P, 240V, AC
ADD ON ITEMS No.of MCB per Junction Box (in Nos.) 1
ADD ON ITEMS Suitable winch mechanism (raising and lowering mechanism) according to pole height and according to no.of LED luminaires with necessary interlocking , wires and ropes for maintenance Without Winch Mechanism
CERTIFICATIONS Availability of type test reports for the entire system including for Pole construction , wind load (velocity) tests, Winch Mechanism, from Central Govt., Lab/NABL. ILAC accredited lab to prove conformity of the specification Yes

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate showing turnover

4

Experience certificates for govt/PSU supply of similar products (3+ years)

5

OEM authorization / Manufacturer Authorization (if bidding via distributor)

6

Data Sheet of offered product(s)

7

Bidder undertaking of non-liquidity status

8

Commercial bid documents including EMD submission proof

9

Certificate of conformity to IS 10322 (Part 5/Section 3) when available

10

Type-test reports for pole construction and wind-load from NABL ILAC-accredited labs

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for LED luminaire and octagonal pole tender in Pratapgarh UP?

Bidders must satisfy 3+ years govt/PSU supply experience, provide Data Sheet, OEM authorization if needed, and attach EMD of ₹60,000. Ensure IS 10322 Part 5/Section 3 conformance, wind-load tests from NABL labs, and annual turnover as required. Submit GST/PAN and compliance docs with bid.

What documents are required for IS 10322 compliant poles in UP tender?

Submit GST, PAN, audited turnover, 3+ years govt/PSU experience contracts, OEM authorization, Data Sheet aligned to IS 10322, NABL type-test reports for pole and wind-load, and non-liquidity undertaking. Include EMD receipt and installation/testing plan.

What are the key technical specifications for octagonal poles in this bid?

Key specs include pole height in meters, sheet thickness in mm, base plate material, bolt size, bracket type and length in mm, galvanised lightning finial, aviation obstruction lights, and ISI-marked cables from top junction box to luminaires and base to junction box, plus terminal box with MCBs.

What is the EMD amount and when is it submitted for the UP tender?

EMD is ₹60,000 and must be submitted with the bid in the form prescribed by the buyer (DD or online). Ensure the EMD documents are linked to the bid submission and reflect payment proof to avoid bid rejection.

What is the expected scope of supply in this UP lighting tender?

Scope covers Supply, Installation, Testing and Commissioning of octagonal poles with LED luminaires, add-ons (junction boxes, cables, MCBs, winch), and wind-load compliant pole assemblies, along with on-site warranty and post-commission support as per terms.

How are quantity variations handled in this BIS Scheme II UP tender?

The purchaser may increase or decrease quantity up to 25% at contracted rates; delivery period extension uses a specific formula and minimum 30 days for increased quantities, with extension rules applying per original terms.

What standards and certifications are mandatory for bidder eligibility?

Mandatory IS 10322 (Part 5/Section 3) conformance, BIS Scheme II compliance, NABL/ILAC-accredited lab type-test reports for system and components, and OEM authorization where applicable, with Data Sheet verification.

What is the delivery and payment terms for this UP lighting contract?

Delivery period starts after the original delivery date; option-driven quantity adjustments possible; payment terms aligned to supply/installation/commissioning milestones; ensure timely submission of all compliance docs for timely payment processing.

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