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Urban Development Department Uttar Pradesh Octagonal Pole (V2) Q3 Tender Azamgarh 2026 ISO 9001

Bid Publish Date

19-Jun-2026, 7:47 pm

Bid End Date

30-Jun-2026, 5:00 pm

EMD

₹18,000

Location

AZAMGARH , UTTAR PRADESH
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Progress

Issue19-Jun-2026, 7:47 pm
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM authorisation and BIS/type-test certificates
  • • Technical standards: ISO 9001, ISI/BIS licencing, NABL/ILAC lab type tests
  • • Special clauses: quantity variation up to 25%, extended delivery timelines
  • • Eligibility criteria: ISO 9001 certification, service center in State, dedicated service support
  • • Warranty/AMC: on-site warranty terms and maintenance winch mechanism
  • • Penalties/Performance: LD or penalties linked to delivery/compliance (implied by terms)
  • • Delivery/installation: supply, installation, testing and commissioning scope
  • • Site specifics: Azamgarh, Uttar Pradesh; on-site testing and commissioning
  • • Add-ons: aviation obstruction lights, galvanised finials, junction boxes, ISI cables

Tender Overview

The procurement opportunity is issued by the Urban Development Department, Uttar Pradesh, for the supply, installation, testing and commissioning of Octagonal Poles (V2) at sites in Azamgarh, Uttar Pradesh. The estimated value is not disclosed; the bid requires an EMD of ₹18,000. Bidder scope includes brackets for luminaire fitment, pole height specification, base plate details, and on-site warranty. Unique elements include add-on items such as aviation obstruction lights, galvanised lightning finials, ISI-marked cables, and a robust winch mechanism for maintenance. The contract framework anticipates quantity adjustments up to 25% during and after award, with delivery timelines linked to the original delivery schedule. The tender emphasizes conformity testing through Central Govt./NABL ILAC-accredited labs and ISO 9001 certification for the bidder or OEM.

Technical Specifications & Requirements

Key technical dimensions include: pole height, bracket type and length, pole material, sheet thickness, base plate material, bolt size, and add-ons like junction boxes and MCBs. Electrical and structural requirements mandate ISI/ISI-marked cables, LED/GLS aviation lights, and a dedicated winch mechanism. Type test reports for pole construction and wind load must be provided by a NABL/ILAC-accredited lab; ISO 9001 certification is mandatory for bidders or OEMs, along with BIS/type-test certificates. Service centers in the customer state are required, with a 30-day setup window post-award.

Terms & Eligibility

Important terms include: EMD ₹18,000; option to increase/decrease quantity by up to 25%; delivery terms anchored to original delivery schedule; mandatory certificates (BIS licenses, type-test, OEM authorisations); on-site or carry-in warranty with service centers; payment terms linked to performance; and a clear escalation matrix for service support. Bidders must ensure ISO 9001 compliance, maintain service centers in the state, and provide required certificates with bid submission.

Key Specifications

  • Pole height range and bracket length in millimeters

  • Pole material and octagonal sheet thickness in mm

  • Base plate material and bolt size

  • ISI-marked cables from top junction box to luminaire and bottom base

  • Junction box material with circuit breakers and backlite sheet

  • MCB quantity per junction box and winch mechanism specifications

  • Certification: ISO 9001, BIS/type-test, Central Govt lab NABL/ILAC

Terms & Conditions

  • 25% quantity variation allowed during/after contract with proportional delivery

  • EMD of ₹18,000 required; payment terms linked to delivery milestones

  • ISO 9001 certification for bidder or OEM; BIS/type-test certificates mandatory

  • Dedicated state service centers required within 30 days of award

Important Clauses

Payment Terms

Payment to be released after delivery and commissioning, contingent on certification compliance and service center readiness.

Delivery Schedule

Delivery period linked to original delivery order; option quantity time extension calculated with minimum 30 days.

Penalties/Liquidated Damages

Penalties apply for non-compliance or delayed installation; specifics in contract terms and performance bonds may apply.

Bidder Eligibility

  • ISO 9001 certification holder or OEM with certification

  • Presence of functional service center in Uttar Pradesh (state) or within 30 days of award

  • BIS license and type-test certificates for the product

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Octagonal Pole (V2) (Q3)

Authority Records

URBAN DEVELOPMENT DEPARTMENT

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Documents 4

GeM-Bidding-9417444.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Height of Octagonal pole (in Meters) 7
GENERIC Type of bracket for suitable fitment of luminaire on the Octagonal pole Single Arm
GENERIC Each bracket length (in mm) 1000
GENERIC On site warranty (in Months) 12
OCTAGONAL POLE CONSTRUCTION Material of Octagonal pole Grade ISH430LA as per IS:5986:2017 latest
OCTAGONAL POLE CONSTRUCTION Octagonal pole sheet thickness (in mm) 3
BASE PLATE Base plate material Grade: E250, Quality:BR (as per IS:2062:2011 latest)
BASE PLATE Bolt size M20x700
ADD ON ITEMS Galvanized lightning finial for each pole (in Nos) Without Lightning Finial
ADD ON ITEMS Aviation obstruction lights on top of each pole with vertical stand and with LED/GLS (in Nos) Without Aviation Light
ADD ON ITEMS Junction box on the Carriage Assembly as required, from which the interconnections for the designed number of the light fixtures on the carriages No
ADD ON ITEMS Material of Junction Box Without Junction Box
ADD ON ITEMS Cable (ISI Marked Cable) connections from the top junction box to the individual luminaries of each pole Without Cable Connection
ADD ON ITEMS Cable (ISI Marked Cable) connections from the Bottom of the pole i.e. from pole's door opening (Base compartment) to top junction box of each pole 2 C x 4 Sq.mm, Copper cable, FR Category as per IS:694
ADD ON ITEMS Terminal Box with Circuit breakers and backlite sheet for cable termination at door opening (Base compartment) for each pole MCB, 16A, 1P, 240V, AC
ADD ON ITEMS No.of MCB per Junction Box (in Nos.) 1
ADD ON ITEMS Suitable winch mechanism (raising and lowering mechanism) according to pole height and according to no.of LED luminaires with necessary interlocking , wires and ropes for maintenance Without Winch Mechanism
CERTIFICATIONS Availability of type test reports for the entire system including for Pole construction , wind load (velocity) tests, Winch Mechanism, from Central Govt., Lab/NABL. ILAC accredited lab to prove conformity of the specification Yes

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Required Documents

1

GST registration

2

PAN card

3

Experience certificates for similar pole installations

4

Financial statements

5

EMD submission proof (₹18,000)

6

Technical bid documents including type-test certificates

7

OEM authorization/certificate (where applicable)

8

BIS license and other prescribed certificates from Product Specification

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the Octagonal Pole tender in Azamgarh UP 2026?

To bid, ensure ISO 9001 certification, BIS/type-test certificates, and NABL/ILAC-type test reports. Submit EMD of ₹18,000, provide OEM authorization if applicable, and confirm service center readiness in Uttar Pradesh within 30 days of award. Include installation, testing, and commissioning costs.

What documents are required for the UP octagonal pole procurement?

Required documents include GST registration, PAN, experience certificates for similar poles, financial statements, EMD proof, technical bid with type-test results, BIS license, OEM authorization, and ISI cable certifications. Ensure all certificates accompany the bid submission.

What are the key technical standards for the pole and accessories?

Standards include ISO 9001 for the bidder/OEM, BIS/type-test certificates for the product, NABL/ILAC-lab type tests for pole construction and wind load, and ISI-marked cables for connections. Ensure aviation lights and winch mechanism meet specified requirements.

When is the delivery window for the quantity variation clause?

Quantity may vary up to 25% at contract placement and during currency. Delivery timelines follow the original delivery order; extended periods are calculated as (additional quantity/original quantity) × original period with a 30-day minimum.

What is the EMD amount and payment terms for the bid?

EMD is ₹18,000. Payment terms anchor on satisfactory delivery, commissioning and certification compliance, with potential release upon submission of documentary evidence of service center readiness and completion of testing as per terms.

What add-on items are specified for the octagonal pole project?

Add-ons include galvanised lightning finials, aviation obstruction lights with LED/GLS, junction boxes with circuit breakers, ISI-marked cables, carry-out winch mechanism, base compartment MCBs, and necessary interconnections for luminaries.

What certifications must bidders provide with the bid for eligibility?

Bidders must provide ISO 9001 certification, BIS/license/type-test certificates, OEM authorization, and NABL/ILAC-lab type-test reports demonstrating conformity of pole construction and wind-load tests.

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