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Urban Development Department Uttar Pradesh Octagonal Pole (V2) Procurement Azamgarh 2026 - ISI/ISO 9001 Standards & Type Test

Bid Publish Date

19-Jun-2026, 7:49 pm

Bid End Date

30-Jun-2026, 5:00 pm

EMD

₹1,00,000

Location

AZAMGARH , UTTAR PRADESH
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Progress

Issue19-Jun-2026, 7:49 pm
AwardPending
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Quantity

33

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory ISI-marked cables and ISI/BIS standards for pole construction
  • • ISO 9001 certification required for bidder or OEM
  • • Central Govt. NABL/ILAC-accredited lab type test reports for wind-load tests
  • • Add-ons include aviation obstruction lights, galvanised finial, winch mechanism
  • • 25% quantity variation right to purchaser during contract
  • • Functional Service Centre in state or establishment within 30 days
  • • Dedicated service support and escalation matrix required

Tender Overview

The procurement is issued by the Urban Development Department Uttar Pradesh for supply, installation, testing and commissioning of Octagonal Pole (V2) with add-on accessories at Azamgarh, Uttar Pradesh. The tender requires an EMD of ₹100,000 and includes on-site warranty or specified warranty terms. Scope includes poles, brackets, base plates, galvanised finials, aviation obstruction lights, junction boxes, ISI-marked cables, MCBs, winch mechanisms, and related accessories. Estimated value is not disclosed; focus is on delivering a complete system with conformity tests and wind-load verification. A critical differentiator is the mandatory certification and on-site testing requirements from NABL/ILAC-accredited labs and central government test reports. The configuration supports scalable installation with option to increase quantity up to 25% and extended delivery timelines per contract terms.

Technical Specifications & Requirements

  • Pole: Octagonal construction, specified height, sheet thickness and base plate material; ISI-marked cables and weatherproof junction box with circuit breakers.
  • Add-ons: Galvanised lightning finial, aviation obstruction lights with vertical stand (LED/GLS), winch mechanism, interconnecting cables, terminal box, MCB per junction box.
  • Certifications/Testing: Type test reports for pole construction and wind-load tests from Central Govt. Lab or NABL/ILAC-accredited lab; ISO 9001 certification for bidder/OEM; BIS/type test certificates and OEM authorisation.
  • Delivery/Installation: Supply, installation, testing and commissioning; service centre within state; dedicated service support; escalation matrix.
  • Documentation: EMD documentation, GST, PAN, experience certificates, OEM authorisation, and mandatory certificates uploaded with bid.

Terms, Conditions & Eligibility

  • EMD: ₹100,000; can be paid via appropriate means as specified in terms.
  • ISO 9001: Bidder or OEM must hold ISO 9001 certification; BIS/type tests and approvals required.
  • Service capability: Functional service centre in each consignee state or establish within 30 days; dedicated toll-free support and escalation matrix.
  • Quantity flexibility: Purchaser may increase/decrease up to 25% of bid quantity; delivery period adjusted per clause.
  • Documentation: GST, PAN, experience certificates, financial statements, EMD/FD as tender requires, OEM authorization.

Key Specifications

  • Pole material and octagonal geometry with specified height

  • Bracket type and bracket length for luminaire fitment

  • On-site warranty duration in months

  • Base plate material and bolt size

  • Junction box material and ISI-marked cables running top-to-luminaires

  • Aviation obstruction lights with vertical stand (LED/GLS) and winch mechanism

  • Type test reports for overall system including wind-load tests

  • ISO 9001 and BIS/type test certificates

Terms & Conditions

  • Quantity may vary up to 25% at contract formation and during currency with adjusted delivery

  • Supply, installation, testing and commissioning included; on-site warranty applicable if specified

  • Service centre availability and toll-free support mandatory; escalation matrix required

Important Clauses

Payment Terms

Payment terms aligned to supply, installation, testing and commissioning; EMD ₹100,000; documentation evidence required; delivery milestones tied to order date

Delivery Schedule

Delivery period adjustable under option clause; extended delivery period calculation based on quantity variation; minimum 30 days unless original period longer

Penalties/Liquidated Damages

Penalties may apply for delayed delivery or non-conformity; LD provisions to be specified in contract as per purchase order

Bidder Eligibility

  • ISO 9001 certification for bidder or OEM

  • Experience in supply/installation of octagonal poles or similar lighting structures

  • Functional service centre in Uttar Pradesh or ability to establish within 30 days

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Octagonal Pole (V2) (Q3)

Authority Records

URBAN DEVELOPMENT DEPARTMENT

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Documents 4

GeM-Bidding-9417191.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Height of Octagonal pole (in Meters) 7
GENERIC Type of bracket for suitable fitment of luminaire on the Octagonal pole Single Arm
GENERIC Each bracket length (in mm) 1000
GENERIC On site warranty (in Months) 12
OCTAGONAL POLE CONSTRUCTION Material of Octagonal pole Grade ISH430LA as per IS:5986:2017 latest
OCTAGONAL POLE CONSTRUCTION Octagonal pole sheet thickness (in mm) 3
BASE PLATE Base plate material Grade: E250, Quality:BR (as per IS:2062:2011 latest)
BASE PLATE Bolt size M20x700
ADD ON ITEMS Galvanized lightning finial for each pole (in Nos) Without Lightning Finial
ADD ON ITEMS Aviation obstruction lights on top of each pole with vertical stand and with LED/GLS (in Nos) Without Aviation Light
ADD ON ITEMS Junction box on the Carriage Assembly as required, from which the interconnections for the designed number of the light fixtures on the carriages No
ADD ON ITEMS Material of Junction Box Without Junction Box
ADD ON ITEMS Cable (ISI Marked Cable) connections from the top junction box to the individual luminaries of each pole Without Cable Connection
ADD ON ITEMS Cable (ISI Marked Cable) connections from the Bottom of the pole i.e. from pole's door opening (Base compartment) to top junction box of each pole 2 C x 4 Sq.mm, Copper cable, FR Category as per IS:694
ADD ON ITEMS Terminal Box with Circuit breakers and backlite sheet for cable termination at door opening (Base compartment) for each pole MCB, 16A, 1P, 240V, AC
ADD ON ITEMS No.of MCB per Junction Box (in Nos.) 1
ADD ON ITEMS Suitable winch mechanism (raising and lowering mechanism) according to pole height and according to no.of LED luminaires with necessary interlocking , wires and ropes for maintenance Without Winch Mechanism
CERTIFICATIONS Availability of type test reports for the entire system including for Pole construction , wind load (velocity) tests, Winch Mechanism, from Central Govt., Lab/NABL. ILAC accredited lab to prove conformity of the specification Yes

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar octagonal pole installations

4

Financial statements / balance sheet

5

EMD submission proof (₹100,000)

6

OEM authorisation or Manufacturer's certificate

7

BIS license and type test certificates

8

ISO 9001 certificate ( bidder or OEM )

9

Type test reports for pole construction and wind-load tests

10

Any central government lab NABL/ILAC accredited lab reports

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for octagonal pole tender in Azamgarh UP 2026?

Bidders must meet ISO 9001 requirements, provide BIS/type test certificates, supply EMD ₹100,000, and submit OEM authorisation with GST/PAN. Include NABL/ILAC lab test reports for wind-load and pole construction, and demonstrate service capability within UP or establish a center within 30 days of award.

What documents are required for UP octagonal pole procurement bid?

Submit GST certificate, PAN, experience certificates of similar projects, financial statements, EMD receipt, OEM authorization, ISO 9001 certificate, BIS/type test certificates, NABL/ILAC wind-load tests, and all specified product certificates as per bid terms.

What standards and tests are mandatory for this UP tender?

Mandatory standards include ISO 9001, BIS/type test certificates, ISI-marked cables, and wind-load tests from Central Govt. or NABL/ILAC accredited laboratories. Pole construction must have official test reports validating performance under wind conditions.

When is the supplier able to establish service centres for UP bid?

If no service centre exists in state, bidders must establish one within 30 days of contract award and provide documentary evidence of the establishment prior to payment release.

What is the EMD amount for the Azamgarh pole procurement?

The EMD required is ₹100,000. It can be submitted via online payment or fixed deposit receipt in the name of the executing authority as per tender terms.

What are the add-on items included with the octagonal pole system?

Add-ons include galvanised lightning finial per pole, aviation obstruction lights with vertical stand, junction box on carriage assembly, ISI-marked cables, terminal box with circuit breakers, MCBs per junction box, and a suitable winch mechanism for maintenance.

What is the scope of supply for this UP procurement?

Scope covers supply, installation, testing, and commissioning of octagonal poles with all listed accessories, brackets, cables, and control equipment, plus on-site or warranty as specified, with adherence to option clause for quantity variation.

What are the delivery and payment terms for this UP tender?

Delivery terms align with original delivery period plus possible extension under option clause; payment terms follow contract milestones post-acceptance, with EMD and required certificates submitted before payment release.

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