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Urban Development Department Uttar Pradesh Octagonal Pole (V2) Tender Azamgarh 2026 - ISI/NABL Tests & Wind Load Compliance

Bid Publish Date

19-Jun-2026, 7:51 pm

Bid End Date

30-Jun-2026, 5:00 pm

EMD

₹65,000

Location

AZAMGARH , UTTAR PRADESH
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Progress

Issue19-Jun-2026, 7:51 pm
AwardPending
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Quantity

22

Bid Type

Two Packet Bid

Tender Overview

The Urban Development Department Uttar Pradesh invites bids for the supply, installation, testing, and commissioning of Octagonal Poles (V2) in Azamgarh, Uttar Pradesh. The procurement scope covers tall poles with specified bracket types, ISI-marked cables, junction boxes, and add-ons such as aviation obstruction lights and lightning fins. Estimated value is not disclosed; EMD is ₹65,000. The contract includes option-driven quantity variations up to 25%, and a flexible delivery window based on original and extended periods. A robust on-site warranty regime is expected, with wind-load certification and type-test documentation from Central Govt./NABL ILAC-accredited labs. The project emphasizes local service capability and post-sales support, with mandatory OEM authorization where applicable.

Technical Specifications & Requirements

  • Pole height, bracket type, and bracket length (mm) must align with luminaire fitment; determine how many LED luminaires per pole are supported (Nos).
  • On-site warranty (months); need clear warranty terms and service SLAs.
  • Pole construction: material, base plate, and internal face distances (top and base), plus sheet thickness (mm).
  • Add-ons: galvanized lightning finials (Nos), aviation obstruction lights with stand (Nos), junction boxes with circuit breakers and backlit sheets, ISI-marked cables running top-to-luminaires and base-to-junction box, MCB quantities per box, and winch mechanism for maintenance.
  • Certifications: type-test reports for pole construction, wind-load tests, winch mechanism; must be from Central Govt. Lab or NABL ILAC-accredited labs.

Terms, Conditions & Eligibility

  • Option clause permits up to 25% quantity variation during and after contract; delivery timelines adjust accordingly.
  • Scope includes Supply, Installation, Testing, and Commissioning; payment and handover terms require documentary evidence of service capabilities.
  • Bidders must have functional service centers in the consignee’s state or establish within 30 days post-award; payment contingent on service capability proof.
  • OEM authorization and service support details (toll-free number, escalation matrix) are mandatory; EMD submission via FD is acceptable with appropriate endorsement.
  • Delivery schedule involves original and possible extended periods; bidders must comply with all tender terms and conditions.

Key Specifications

  • Pole height and bracket details for luminaire fitment

  • Number of LED luminaires per pole

  • On-site warranty duration

  • Pole material and base-plate specifications

  • Internal face distances at base/top, and pole sheet thickness

  • Base plate material and bolt size

  • Galvanized lightning finial quantity per pole

  • Aviation obstruction lights with stand (Nos)

  • Junction box specifications and cable requirements (ISI-marked cables)

  • Terminal box with circuit breakers and backlit sheet

  • MCB counts per junction box and winch mechanism requirements

  • Certification: wind-load/velocity tests and pole construction reports

Terms & Conditions

  • EMD: ₹65,000; acceptance via online payment or FD with withdrawal on demand

  • Quantity variation: +/- up to 25% with proportional delivery impact

  • Service centre requirement: establish in state within 30 days or prove existing capacity

  • OEM authorization and service support details mandatory

  • Wind-load/type-test certifications from NABL ILAC-accredited labs required

Important Clauses

Payment Terms

Payment tied to completion of installation and successful commissioning; documentary evidence of service center operations required for release

Delivery Schedule

Delivery period adjusts with quantity variation; extended schedule follows the option clause with minimum 30-day increment rule

Penalties/Liquidated Damages

LDs apply for delay beyond extended delivery, as per supplier contract terms (not explicitly stated in data)

Bidder Eligibility

  • Must have proven experience in supply and installation of lighting poles or similar civil infrastructure

  • Must demonstrate service-center presence or capability within Uttar Pradesh

  • Must provide OEM authorization and compliance with wind-load/type-test standards

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Octagonal Pole (V2) (Q3)

Authority Records

URBAN DEVELOPMENT DEPARTMENT

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Documents 4

GeM-Bidding-9401971.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Height of Octagonal pole (in Meters) 7
GENERIC Type of bracket for suitable fitment of luminaire on the Octagonal pole Single Arm
GENERIC Each bracket length (in mm) 1000
GENERIC No of LED Luminaires can be fitted in the bracket of each octagonal pole (in Nos) 1
GENERIC On site warranty (in Months) 12
OCTAGONAL POLE CONSTRUCTION Material of Octagonal pole Grade ISH430LA as per IS:5986:2017 latest
OCTAGONAL POLE CONSTRUCTION Internal distance between parallel faces at the base of pole (in mm) 130
OCTAGONAL POLE CONSTRUCTION Internal distance between parallel faces at the top of pole (in mm) 70
OCTAGONAL POLE CONSTRUCTION Octagonal pole sheet thickness (in mm) 3
BASE PLATE Base plate material Grade: E250, Quality:BR (as per IS:2062:2011 latest)
BASE PLATE Bolt size M20x700
ADD ON ITEMS Galvanized lightning finial for each pole (in Nos) Without Lightning Finial
ADD ON ITEMS Aviation obstruction lights on top of each pole with vertical stand and with LED/GLS (in Nos) Without Aviation Light
ADD ON ITEMS Junction box on the Carriage Assembly as required, from which the interconnections for the designed number of the light fixtures on the carriages No
ADD ON ITEMS Material of Junction Box Without Junction Box
ADD ON ITEMS Cable (ISI Marked Cable) connections from the top junction box to the individual luminaries of each pole Without Cable Connection
ADD ON ITEMS Cable (ISI Marked Cable) connections from the Bottom of the pole i.e. from pole's door opening (Base compartment) to top junction box of each pole 2 C x 4 Sq.mm, Copper cable, FR Category as per IS:694
ADD ON ITEMS Terminal Box with Circuit breakers and backlite sheet for cable termination at door opening (Base compartment) for each pole MCB, 16A, 1P, 240V, AC
ADD ON ITEMS No.of MCB per Junction Box (in Nos.) 1
ADD ON ITEMS Suitable winch mechanism (raising and lowering mechanism) according to pole height and according to no.of LED luminaires with necessary interlocking , wires and ropes for maintenance Without Winch Mechanism
CERTIFICATIONS Availability of type test reports for the entire system including for Pole construction , wind load (velocity) tests, Winch Mechanism, from Central Govt., Lab/NABL. ILAC accredited lab to prove conformity of the specification Yes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar projects

4

Financial statements (audited or equivalent)

5

EMD submission documentation (₹65,000) via online payment or FD endorsement

6

Technical bid documents and compliance certificates

7

OEM authorization for authorized distributors

8

Type-test reports for pole construction and wind-load tests from a Central Govt./NABL ILAC-accredited lab

9

Proof of functional service center in Uttar Pradesh or plan to establish within 30 days of award

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the octagonal pole tender in Azamgarh Uttar Pradesh 2026?

Bidders should ensure eligibility with UP service-center capability, provide OEM authorization, EMD ₹65,000 via online or FD, and submit type-test certificates for pole construction and wind-load tests from NABL ILAC labs. Include installation, testing, and commissioning costs in the bid and comply with the option clause for quantity variation.

What documents are required for the Octagonal Pole procurement in UP?

Submit GST certificate, PAN card, experience certificates for similar projects, audited financial statements, EMD proof, OEM authorization, and technical bid documents. Also provide type-test reports for pole and wind-load tests from a recognized laboratory and proof of a functional service center in Uttar Pradesh or a plan to establish within 30 days.

What technical specifications govern the Bracket and LED luminaires in UP tender?

Tender requires exact bracket type and length (mm), and specifies the number of LED luminaires per pole. Provide bracket compatibility data, luminaire mounting specs, and ensure ISI-marked cables connect top junction box to luminaires with proper cable routing as per add-on items.

What are the wind-load test requirements for UP octagonal poles?

Bidders must provide type-test reports for pole construction and wind-load tests from Central Govt. labs or NABL ILAC-accredited labs. Documentation must prove conformity to velocity wind-load criteria and overall structural integrity of the octagonal pole system.

When is the delivery period applicable under the option clause in UP tender?

Delivery timing follows the option clause: up to 25% quantity variation, with additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. If original is less than 30 days, use the original period; extended periods may adjust accordingly.

What warranty and after-sales terms are expected for UP octagonal poles?

On-site warranty is preferred; if on-site warranty is not stated, the bidder must specify warranty duration and post-sale service SLAs. Establish a service center within 30 days if not already present, with toll-free support and an escalation matrix for service requests.

What is the scope of supply for the Azamgarh pole project?

Scope includes supply, installation, testing, and commissioning of octagonal poles, brackets, luminaires, junction boxes, ISI cables, aviation obstruction lights, and winch mechanisms. Ensure all components integrate with base plates, MCBs, and safety/maintenance requirements per tender terms.

How does the EMD submission work for this UP tender?

Submit ₹65,000 EMD via online payment or Fixed Deposit Receipt endorsed to the specified officer with bidder documents. The FDR must be deliverable to the buyer within 5 days of bid opening, with accompanying covering letter and scanned proof uploaded at bid submission.

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