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Indian Army Leh Procurement: Office Supplies & Registers Tender 2026 with 25% Quantity Flexibility and OEM Warranty

Bid Publish Date

02-Jul-2026, 9:43 pm

Bid End Date

13-Jul-2026, 12:00 pm

Location

LEH LADAKH , JAMMU AND KASHMIR
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Progress

Issue02-Jul-2026, 9:43 pm
AwardPending
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Quantity

425

Category

FILE COVER PRINTED

Bid Type

Single Packet Bid

Categories 1

PEN

Tender Overview

The Indian Army, Department Of Military Affairs, located in Leh, Jammu & Kashmir (postal 194101), seeks the supply of office goods including FILE COVER PRINTED, WHITE FILE COVER PRINTED, REGISTER 300 PAGES, REGISTER 200 PAGES, REGISTER 100 PAGES, PEN PILOT V5 BLUE, REYNOLDS PEN BLUE, CARTRIDGE INK POWDER 12A, and various conditioning registers. The scope is Only supply of Goods across 16 items with no explicit estimated value or start/end dates disclosed. The tender emphasizes OEM warranty submission at delivery and a requirement for service capability in India. A key differentiator is the option clause permitting up to 25% quantity variation during contract execution, with delivery timelines linked to the original delivery order and extended periods. Unique logistics involve consignee-based acceptance and on-time installation/commissioning support where applicable.

Technical Specifications & Requirements

  • Product categories include: FILE COVERS, REGISTERS (various page counts), PENS (Ballpoint/Pilot style), INK POWDER 12A, and MISC CONDITIONING/BTY/LRC REGISTERS.
  • Delivery terms reference last-mile delivery to consignee location; no explicit unit rates or quantities provided in BOQ.
  • Warranty: OEM warranty certificates required at delivery; seller must guarantee rectification of breakdowns during the warranty period; must have national Installation, Commissioning, Training, and Maintenance network.
  • Service capability: Demonstrated after-sales service presence in India with nearby service centers to consignee destinations.
  • No technical performance specs or IS/ISO standards published in the data; bidders should assume standard office supply compliance.

Terms & Eligibility

  • EMD/security details not disclosed in the data; bidders must comply with option clause allowing up to 25% quantity increase/decrease.
  • Payment and delivery terms are linked to original/extended delivery period; final delivery schedule is driven by the last delivery order date.
  • Scope confirms Only supply of Goods; OEM warranty certificates required at delivery; service network must be established in India.
  • Warranty coverage includes rectification during guarantee, with maintenance/service support obligations clarified in terms.

Key Specifications

  • Product names and categories: FILE COVER PRINTED, WHITE FILE COVER PRINTED, REGISTER 300 PAGES, REGISTER 200 PAGES, REGISTER 100 PAGES, PEN PILOT V5 BLUE, REYNOLDS PEN BLUE, CARTRIDGE INK POWDER 12A, various conditioning registers (150-200 pages) and LRC/RV registers

  • Quantities: Not disclosed in BOQ; 16 total items; unit quantities N/A

  • Estimated value: Not specified

  • Experience: Not specified; general tender requires supply capability

  • Quality/Compliance: OEM warranty certificates required; service centers in INDIA; installation/training/maintenance scope implied

  • Delivery: Consignee location; delivery period tied to last order date with option clause for extension

  • Warranty: OEM warranty certificates; guaranteed rectification during warranty period; after-sales service network in India

Terms & Conditions

  • Option Clause: up to 25% quantity variation during contract performance with extended delivery time

  • Scope: Only supply of Goods; no manufacturing or services included unless specified

  • Warranty: OEM certificates required at delivery; on-site support and service network must exist in India

Important Clauses

Payment Terms

Not disclosed; standard procurement practice implies terms post-delivery against consignees

Delivery Schedule

Delivery begins from last date of original delivery order; additional time determined by (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days

Penalties/Liquidated Damages

Not specified in data; standard tender terms likely apply for delays and non-compliance

Bidder Eligibility

  • Proven track record in supplying office stationery and related goods to government/military bodies

  • Ability to furnish OEM warranty certificates and servicing network in India

  • Compliance with consignee-based delivery and acceptance procedures

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

FILE COVER PRINTED , WHITE FILE COVER PRINTED , WHITE FILE COVER , REGISTER 300 PAGES , REGISTER 200 PAGES , REGISTER 100 PAGES , PEN PILOT V5 BLUE , REYNOLDS PEN BLUE , CARTRIDGE INK POWDER 12A , ENG MUAS DEMAND REGISTER 100 PAGES , REC ACTIVITY REGISTER 200 PAGES , TYRE CONDITIONING REGISTER 150 PAGES , BTY CONDITIONING REGISTER 150 PAGES , MISC CONDITIONING REGISTER 200 PAGES , LRC 50 PAGES , RV REGISTER 300 PAGES

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9552208.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Indian Army Department of Military Affairs Office Stationery & Paper Supplies Tender 2026 India

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Posted: 17 January 2026
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GEM

Bill of Quantities (BOQ) 16 Items Sign in for GEM prices

#1

FILE COVER PRINTED

FILE COVER PRINTED

200 nos Delivery: 180 days
#2

WHITE FILE COVER PRINTED

WHITE FILE COVER PRINTED

100 nos Delivery: 180 days
#3

WHITE FILE COVER

WHITE FILE COVER

50 nos Delivery: 180 days
#4

REGISTER 300 PAGES

REGISTER 300 PAGES

15 nos Delivery: 180 days
#5

REGISTER 200 PAGES

REGISTER 200 PAGES

15 nos Delivery: 180 days
#6

REGISTER 100 PAGES

REGISTER 100 PAGES

15 nos Delivery: 180 days
#7

PEN PILOT V5 BLUE

PEN PILOT V5 BLUE

5 pkt Delivery: 180 days
#8

REYNOLDS PEN BLUE

REYNOLDS PEN BLUE

5 pkt Delivery: 180 days
#9

CARTRIDGE INK POWDER 12A

CARTRIDGE INK POWDER 12A

5 nos Delivery: 180 days
#10

ENG MUAS DEMAND REGISTER 100 PAGES

ENG MUAS DEMAND REGISTER 100 PAGES

2 nos Delivery: 180 days
#11

REC ACTIVITY REGISTER 200 PAGES

REC ACTIVITY REGISTER 200 PAGES

2 nos Delivery: 180 days
#12

TYRE CONDITIONING REGISTER 150 PAGES

TYRE CONDITIONING REGISTER 150 PAGES

2 nos Delivery: 180 days
#13

BTY CONDITIONING REGISTER 150 PAGES

BTY CONDITIONING REGISTER 150 PAGES

2 nos Delivery: 180 days
#14

MISC CONDITIONING REGISTER 200 PAGES

MISC CONDITIONING REGISTER 200 PAGES

2 nos Delivery: 180 days
#15

LRC 50 PAGES

LRC 50 PAGES

3 nos Delivery: 180 days
#16

RV REGISTER 300 PAGES

RV REGISTER 300 PAGES

2 nos Delivery: 180 days

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar office supply tenders

4

Financial statements (last 2 years)

5

EMD documentation (unspecified in data – bidders should prepare as per standard practice)

6

Technical bid documents showing product specs alignment

7

OEM authorization letters (where applicable)

8

Warranty certificates and service center details in India

9

Any other documents requested under the buyer's terms and conditions

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid in Leh office supplies tender for Indian Army 2026?

Bidders should submit GST, PAN, and experience certificates plus OEM authorization where applicable. Prepare OEM warranty certificates and provide service center details in India. Ensure compliance with the option clause allowing up to 25% quantity variation and attach any required technical bid documents.

What documents are required for Indian Army office goods tender in Leh?

Required documents include GST registration, PAN, financial statements for last two years, experience certificates for similar supply, OEM authorizations, and warranty certificates. Also attach technical bid documents and service center details for post-sales support.

What are the warranty requirements for the Indian Army procurement?

Warranty requires OEM certificates at delivery; supplier must guarantee rectification of breakdowns during the warranty period and demonstrate installation, commissioning, training, and maintenance capabilities within India.

When is delivery expected after issuing the original delivery order?

Delivery starts from the last date of the original delivery order; if the option clause is exercised, additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What items are included in the Leh office supplies tender?

Items include FILE COVER PRINTED, WHITE FILE COVER PRINTED, REGISTERS with 300/200/100 pages, PENS (PILOT V5 BLUE, REYNOLDS BLUE), CARTRIDGE INK POWDER 12A, and various conditioning registers (150–200 pages) plus LRC and RV registers.

What is the scope of supply for this tender?

Scope explicitly covers Only supply of Goods; no manufacturing or installation services unless specified, with OEM warranty requirements and after-sales service network expectations.

Are there payment terms specified for this Indian Army tender?

Payment terms are not disclosed in the data; bidders should anticipate standard government terms post-delivery and alignment with consignee acceptance, with OEM warranty adherence and documentation.

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