Indo Tibetan Border Police procurement Tender for Food & FMCG Supplies in Arunachal Pradesh 2026

Tender Overview

Indo Tibetan Border Police (ITBP) invites bids for broad food & FMCG supplies in the remote district of DIBANG VALLEY, ARUNACHAL PRADESH 792101. The project carries an EMD of ₹9,89,900 and requires submission of a DD to STATE BANK OF INDIA ROING. The scope includes diverse items such as fresh produce, dairy, poultry, meat, and general groceries listed under the procurement category, with potential quantity adjustments up to 25% of bid quantity. Bidders must comply with advance sample approvals: two samples due within 5 days of contract award, with modifications issued within 5 days if required. The option clause allows contract quantity variations at contracted rates, and delivery timelines extend from the original order period, with a minimum extension of 30 days. This tender emphasizes sample conformity, documentation, and adherence to payment terms. This opportunity targets established suppliers with capability to manage large rural deliveries and cold-chain needs under government procurement norms.

Technical Specifications & Requirements

• No formal product specifications are provided in the tender data; however, critical terms from the buyer include: 25% quantity variation rights, advance sample approval process (2 samples, 5 days for initial approval, 5 days for modification list), and potential contract termination if samples are non-conforming.
• EMD mechanism via Demand Draft and submission proof; hard copy delivery within 5 days post bid end/opening.
• Payment and delivery framework references to standard government supply contracts and option-based delivery extensions, with minimum 30 days extension logic when quantity is increased.
• EMD/PBG formats and bank details specified (DD in favour of Commandant, 58th BN ITBP). All bidders must align with the listed sample-testing and supply obligations.

Terms, Conditions & Eligibility

• EMD amount: ₹9,89,900; payable through Account Payee Demand Draft to COMMANDANT, 58TH. BN. ITBP FORCE, payable at STATE BANK OF INDIA ROING; scanned DD proof must accompany bid; hard copy to be delivered within 5 days of bid end/date.
• Advance sample approval: submit 2 samples within 5 days of award; buyer provides approval or modification list within 5 days; supply must follow approved sample; non-conformity can lead to termination.
• Option clause: quantity may increase/decrease by up to 25% during contract; delivery extensions calculated as (additional quantity ÷ original quantity) × original delivery period with minimum 30 days.
• Delivery and payment terms: delivery schedule aligned to order; payment terms governed by contract but not explicitly defined beyond government norms; ensure compliance with procurement rules.
• Required documents: GST certificate, PAN, experience certificates, financial statements, EMD proof, technical bid documents, OEM authorizations, and other standard bid documents.