Panchayati Raj Department Bihar Sanitary Napkins Vending Machines & Incinerator Tender Samastipur 2026 ISO 9001

Tender Overview

The Panchayati Raj Department Bihar invites bids for the procurement of Sanitary Napkins Vending Machines (Q3) and Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3) in Samastipur, Bihar 848101. The scope includesSupply, Installation, Testing and Commissioning of the specified equipment with a 1-year OEM warranty and optional comprehensive warranty. The buyer permits quantity variations up to 25% during contract execution and requires delivery and installation at the designated address: 7/10 UMS Malikaur Dhobgama, Block-Pusa, Samastipur. The bid covers turnkey procurement including after-sales service and on-site commissioning. The contract anticipates a scalable deployment to meet local sanitary needs, with emphasis on smoke control, dual filtration, and safety features.

Technical Specifications & Requirements

• Category: Sanitary Napkins Vending Machines; Sanitary Napkins Incinerator with Smoke Control Unit (Q3)
• General features: multiple coins accepted, loading type, free vending utility access, number of selection options, loading capacity, stand provision
• Functional features: built-in charger; adjustable temperature and digital time controller; battery backup; operating power source; SS/MS/FRP materials; insulation thickness specs; machine weight
• Incinerator specifics: minimum burning temperature, burning capacity per day and per cycle, burning time for full capacity, SCU housing material, carbon and odor control chambers with filters, blower RPM
• Smoke Control Unit: carbon control chamber filters and number/types of filters, odor control chamber filters
• Electrical & safety: automatic digital controllers for time and temperature
• Durability & dimensions: outer body material, thickness of metal/plastic sheets, door insulation thickness, thermal insulation thickness, main unit MS/SS specs, emission outlet diameter
• Warranty: 1-year standard warranty; option for comprehensive warranty via bidding; OEM warranty certificates required at delivery
• Standards & compliance: ISO 9001 certification required for bidder/OEM; service and warranty declarations; PAN, GST, Udhyam registrations; non-blacklist declaration; vendor shall maintain service network in India

Terms, Conditions & Eligibility

• EMD: Not explicitly specified in data; ensure bid terms confirm EMD or security deposit as per buyer ATC
• Delivery & installation: address: 7/10 UMS Malikaur Dhobgama, Samastipur, Bihar; installation included if scope covers
• Payment terms: not detailed in data; bid likely includes supply, installation, testing, commissioning components with contingent payment terms
• Experience & certifications: bidder must hold ISO 9001; OEM must provide certificate; declare non-blacklisted status on ₹100 stamp paper; provide GST, PAN, Aadhaar, Udhyam certificates; service centers across India
• Warranty & service: 1-year warranty from final acceptance; on-site service with established maintenance network; OEM warranty certificates to be submitted at delivery
• Option clause: quantity may be increased/decreased up to 25% during contract; extended delivery time formula provided
• Documentation: submit PAN, GST, Aadhaar, Udhyam registration, cancelled cheque; self-declaration of no blacklisting; OEM authorizations as required
• Penalties: LD/penalty terms not specified in given data; ensure compliance with supplier terms and at-bid warranty