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Open Environment and Forest NPROCURE

Tender for Providing Event Management Services for Wildlife Division, Sasan-Gir

Bid Publish Date

01-Jul-2026, 5:30 am

Bid End Date

16-Jul-2026, 6:30 am

Location

JUNAGADH , GUJARAT
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Progress

Issue01-Jul-2026, 5:30 am
AwardPending
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Tender Type

Open

Sector

Environment and Forest

Tender Fee

₹5,000

Contract Form

Service

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

EVENT MANAGEMENT SERVICES

This government tender offers opportunities for experienced event management companies to provide comprehensive services for wildlife and environmental events at Sasan-Gir, Gujarat. Managed by the Forests and Environment Department, the project aims to promote conservation awareness and facilitate environmental programs. The tender involves planning, logistics, technical support, and on-site management for various wildlife-related events. Bidders must meet strict eligibility criteria, including relevant experience, certifications, and financial stability. The process includes technical and financial evaluations scheduled for July 2026, with the contract awarded based on a combined scoring system. The project budget ranges from INR 5,00,000 to INR 10,00,000, with detailed specifications outlined in the tender documents. Interested companies should prepare their bids accordingly and participate via the official online portal before the deadline. This is a significant opportunity for firms specializing in environmental event management to collaborate with government agencies in Gujarat, supporting wildlife conservation initiatives and public awareness campaigns.

Scope Of Work

The selected service provider will be responsible for the following:

  • Planning, organizing, and executing wildlife and environmental events under the guidance of the Wildlife Division.
  • Managing logistics, venue arrangements, and technical support.
  • Ensuring compliance with government regulations and safety standards.
  • Coordinating with government officials and stakeholders.
  • Providing necessary equipment, manpower, and materials.

The process involves:

  1. Receiving and evaluating technical bids.
  2. Shortlisting based on technical criteria.
  3. Opening and evaluating financial bids.
  4. Awarding the contract to the most suitable bidder.
Key Deliverables Timeline
Event Planning & Coordination Within 15 days of contract award
Logistics & Material Setup 7 days before each event
On-site Event Management During the event dates
Post-Event Reporting Within 7 days after each event

All services must adhere to the specifications outlined in the tender document.

Technical Specifications

The service provider must ensure:

Parameter Requirement
Event Capacity Up to 500 participants
Equipment Sound systems, lighting, staging as per specifications
Manpower Skilled event staff, security personnel
Safety Standards Compliant with local safety regulations

The process involves:

  • Conducting site assessments.
  • Procuring and setting up equipment.
  • Coordinating event activities.
  • Ensuring safety and compliance throughout.

plaintext
Technical specifications include sound systems, lighting, staging, and safety gear as detailed in the tender document.

Financial Requirements

The estimated budget for this project ranges from INR 5,00,000 to INR 10,00,000, depending on the scope and number of events. The cost breakdown includes:

Component Estimated Cost
Equipment & Setup INR 2,50,000
Manpower INR 2,00,000
Logistics & Miscellaneous INR 1,00,000

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% after completion of setup.
  • Remaining 30% after event completion and approval.

All payments are subject to submission of valid invoices and post-event reports.

Additional Tender Data

Commercial Details

Bid To RA

No

Item Category

Services

Authority & Contact

Officer Inviting Bids

Deputy Conservator of Forests, Wildlife Division, Sasan-gir

Bid Opening Authority

Deputy Conservator of Forests, Wildlife Division, Sasan-gir

Address

Office of the Deputy Conservator of Forests, Wildlife Division, Sasan-gir, Ta. Mendarada, Dist. Junagadh - 362135

Contact Details

[email protected]

BID & GeM Expert Consultancy

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Bid Preparation GeM Registration Document Filing

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Documents 1

19_Event Related Work.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following criteria:

  • ✓ Must have a valid PAN Card.
  • ✓ Must possess a GST Certificate.
  • ✓ Must submit a Bank Authorized EFT Mandate Form.
  • ✓ Must have relevant work experience in event management, especially in environmental or wildlife projects.
  • ✓ Must provide copies of the last three years' average annual turnover certified by a Chartered Accountant.
  • ✓ Must submit signed copies of tender terms, conditions, and self-declaration documents.
Qualification Criteria Details
Minimum Annual Turnover [Specify amount, e.g., INR 10 lakhs]
Experience in Wildlife Events At least 2 relevant projects
Valid Certifications As specified above

Note: Non-compliance with eligibility criteria will lead to disqualification.

Bidding Process

Process Timeline

1. Technical

18-07-2026 17:00

2. Financial

18-07-2026 17:30

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Financial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Technical

1

Copy of Pan Card

Required
2

Copy of GST Certificate

Required
3

Copy of Bank Authorized EFT Mandate Form

Required
4

Copy of Work Experience Certi

Required
5

Copy of Bidder Last three year average annual turnover CA certificate

Required
6

Copy of Tender terms, conditions, self declaration and all documents with bidder sign and stamp

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this wildlife event management tender?

The bid submission deadline is 16th July 2026 at 12:00 PM. Bidders must ensure all documents are uploaded before this time, as late submissions will not be accepted.

What are the eligibility criteria for bidders interested in this tender?

Bidders must have a valid PAN Card, GST Certificate, and submit a Bank EFT Mandate Form. They should also demonstrate relevant experience in wildlife or environmental event management, with a minimum average annual turnover as specified. All required documents must be signed and stamped.

How will the evaluation process be conducted?

The evaluation involves technical assessment on 18th July 2026 at 5:00 PM, followed by financial evaluation on the same day at 5:30 PM. Bidders are scored based on technical competence (50%), cost (30%), and past performance (20%). The highest-scoring bidder will be awarded the contract.

What technical specifications must the service provider meet?

The provider must supply sound systems, lighting, staging, and manpower capable of handling up to 500 participants. All equipment must meet safety standards, and setup should be completed at least 7 days before each event. Details are specified in the tender document.

How can I contact the department for queries related to this tender?

Queries can be directed via email to [email protected] or by phone at +91-79-40007517. Support is available during working hours, and detailed instructions are provided in the tender notice.

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