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Tender for Providing and Erecting Temporary LED Screen & Multimedia for Independence Day Celebration at Bhavnagar

Bid Publish Date

09-Jul-2026, 6:00 pm

Bid End Date

23-Jul-2026, 4:00 pm

Value

₹18,00,471

Location

BHAVNAGAR , GUJARAT
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Progress

Issue09-Jul-2026, 6:00 pm
AwardPending
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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹900

Contract Form

Works

Completion Period

03  Days

Currency Type

Single

This government tender invites experienced vendors to provide and install a temporary LED screen, multimedia setup, live videography, and real-time monitoring software for the Independence Day 2026 celebration in Bhavnagar District. The project includes setup for the main event and rehearsals, ensuring high-quality visual display, seamless live streaming, and event monitoring. Issued by the Bhavnagar Electrical Division under the Gujarat government, this tender offers an excellent opportunity for electrical and multimedia service providers to showcase their expertise in large-scale event support. The estimated project cost is INR 18,00,471.24, with a submission deadline of 23rd July 2026. Bidders must meet strict eligibility criteria, submit required documents, and adhere to technical specifications to qualify. The tender emphasizes transparency, quality, and timely delivery, making it ideal for companies specializing in audiovisual installations, event management, and software solutions for government projects.

Scope Of Work

The scope of work includes:

  • Supplying, installing, and commissioning a temporary LED screen suitable for large-scale public events.
  • Setting up multimedia equipment including sound, lighting, and visual display systems.
  • Providing live videography services with professional cameras and streaming capabilities.
  • Deploying Watch Out Software for real-time monitoring during the event.
  • Ensuring all equipment is tested and operational before the event date.
  • Coordinating with event organizers for seamless integration of multimedia components.

Key deliverables:

  • Fully functional LED display for the main event and rehearsals
  • Live video feed and streaming setup
  • Software for event monitoring
  • Post-event dismantling and equipment removal

Process steps:

  1. Submission of technical proposal and documents
  2. Site inspection and assessment
  3. Equipment procurement and setup
  4. Testing and commissioning
  5. Event support and live coverage
  6. Dismantling and cleanup
Specification Details
LED Screen Size To be finalized based on site survey
Video Resolution Minimum Full HD (1920x1080)
Streaming Capacity Minimum 4K live streaming
Software Features Real-time monitoring, alerts, and control

Note: All equipment must comply with safety standards and technical specifications outlined in the tender documents.

Technical Specifications

The technical setup must include:

Parameter Specification
LED Screen Modular, weatherproof, suitable for outdoor use
Resolution Minimum Full HD (1920x1080)
Brightness ≥ 5000 nits for outdoor visibility
Power Supply Stable, uninterrupted power with backup
Video Streaming 4K live streaming capability
Software Real-time event monitoring with alert system

The setup process involves:

  1. Site survey and assessment
  2. Equipment procurement
  3. Installation and calibration
  4. Testing and commissioning
  5. Final approval before event

All technical equipment must adhere to BIS standards and safety regulations.

Financial Requirements

The total estimated budget for the project is INR 18,00,471.24. The financial breakdown includes:

Item Cost (INR)
LED Screen & Setup 10,00,000
Multimedia Equipment 4,00,000
Live Videography 2,00,000
Software & Monitoring 1,00,000
Miscellaneous & Contingency 1,00,471.24

Payment terms:

  • 30% advance upon contract signing
  • 40% after installation and testing
  • 30% post-event completion and approval

Bidders must submit detailed financial proposals with clear cost breakdowns and adhere to the budget limits specified.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹18,00,471

Bid To RA

No

Item Category

Electrical Works

Authority & Contact

Officer Inviting Bids

EXECUTIVE ENGINEER, ELECTRICAL R&B DIVISION, BHAVNAGAR

Bid Opening Authority

EXECUTIVE ENGINEER, ELECTRICAL R&B DIVISION, BHAVNAGAR

Address

O/o The Executive Engineer, Electrical (R&B) Division, PWD Campus, Panvadi, Bhavnagar

Contact Details

[email protected]

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Documents 8

Annexure-1.pdf

TENDER_DOCUMENT

nivida 05.pdf

TENDER_DOCUMENT

online notice for LED Pared.pdf

TENDER_DOCUMENT

SBD.pdf

TENDER_DOCUMENT

SCH-A.pdf

TENDER_DOCUMENT

SCH-B.pdf

TENDER_DOCUMENT

tender condition.pdf

TENDER_DOCUMENT

PQ LED AT PARAD AT HOME PDF.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid certification and experience in electrical and multimedia event setups.
  • ✓ Must submit all required documents as per the Prequalification Criteria.
  • ✓ Should have completed similar projects within the last 3 years.
  • ✓ Must possess valid GST registration and relevant licenses.
  • ✓ Financially sound with an average annual turnover of at least INR 50 lakhs in the last 3 years.
Qualification Requirement Minimum Criteria
Experience in similar projects 3 projects in the last 3 years
Annual turnover INR 50 lakhs
Certification Electrical and multimedia installation licenses
Document submission As specified in the tender documents

Note: Non-compliance with eligibility requirements will lead to disqualification.

Bidding Process

Process Timeline

1. Preliminary Stage

23-07-2026 16:15

2. Commercial Stage

23-07-2026 16:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Required Documents As per Prequalification Criteria.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender?

This tender aims to select qualified vendors to provide, install, and support a temporary LED screen, multimedia setup, live videography, and real-time monitoring software for the State Level Independence Day Celebration 2026 in Bhavnagar. The project enhances visual and multimedia presentation quality for the event.

What are the key eligibility criteria for bidders?

Bidders must have relevant experience in electrical and multimedia event setups, submit all required documents, possess valid licenses and certifications, and demonstrate an annual turnover of at least INR 50 lakhs over the last three years. Experience in similar projects within the last 3 years is mandatory.

What is the bidding process and timeline?

Bidders can start submitting bids from 09-07-2026 at 18:00. The last date for submission is 23-07-2026 at 16:00. Bids will be opened publicly on 23-07-2026 at 16:15. Evaluation will follow, with the contract awarded by 30-07-2026. All steps require strict adherence to deadlines.

What technical specifications are required for the multimedia setup?

The setup must include weatherproof LED screens with a minimum resolution of Full HD, brightness ≥ 5000 nits, stable power supply with backup, and 4K live streaming capabilities. Software should support real-time monitoring, alerts, and control features. Equipment must meet BIS safety standards.

How can I get further assistance or clarifications?

Interested bidders can contact the Electrical (R&B) Division, Bhavnagar via email at [email protected]. A pre-bid meeting will be held to address queries. Bidders are encouraged to review detailed tender documents and attend training sessions for online bidding procedures.

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