Invitation to Bid - D21387/23-24/02/1st call/D in MUMBAI, MAHARASHTRA
N/A
MUMBAI, MAHARASHTRA
Posted:
11 April 2025
Closed:
25 April 2025
EPROCURE
Open Miscellaneous NPROCURE
Tender for Providing and Erecting Temporary Sound System for Independence Day Celebration 2026 in Bhavnagar
Progress
Issue09-Jul-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Miscellaneous
Tender Fee
₹1,500
Contract Form
Works
Completion Period
03 Days
Currency Type
Single
This government tender invites qualified electrical and sound system contractors to provide and install a temporary sound system for the 2026 Independence Day celebrations in Bhavnagar, Gujarat. The project involves delivering, erecting, and testing high-quality outdoor audio equipment for a large-scale event, including rehearsals. The tender aims to ensure a seamless audio experience for the national celebration, with a focus on technical excellence, timely execution, and compliance. Bidders must meet strict eligibility criteria, submit detailed proposals, and demonstrate their experience in similar projects. The estimated project value is approximately ₹27.92 lakh, with a clear payment schedule and evaluation process. This is an excellent opportunity for reliable vendors in electrical and audio services to contribute to a significant government event, promoting transparency and quality in public procurement.
Scope Of Work
The selected contractor will be responsible for:
- Supplying all necessary equipment for the temporary sound system, including speakers, amplifiers, microphones, and mixing consoles.
- Erecting the sound system at designated locations within the event venue.
- Ensuring the system is fully operational, tested, and compliant with technical specifications.
- Providing technical support during rehearsals and the main event.
- Removing all equipment and restoring the site post-event.
Key deliverables include:
- Complete sound system setup as per specifications.
- On-site technical support during rehearsals and event.
- Final testing and commissioning of the sound system.
| Equipment Type | Specifications |
|---|---|
| Speakers | High-power, outdoor rated |
| Microphones | Wireless and wired |
| Amplifiers | Suitable for outdoor large-scale events |
| Mixing Consoles | Digital/analog as specified |
Sequential process:
- Site inspection and planning.
- Equipment procurement and transportation.
- Installation and testing.
- Rehearsal support.
- Main event support.
- Dismantling and site restoration.
Technical Specifications
The sound system must meet the following technical parameters:
| Parameter | Requirement |
|---|---|
| Power Output | Minimum 10,000 Watts RMS |
| Frequency Response | 50 Hz – 20 kHz |
| Speaker Type | Weatherproof, outdoor-rated |
| Microphone Compatibility | Wireless and wired microphones with UHF/VHF |
| Connectivity | Compatible with standard audio inputs |
Procedures:
- Conduct site survey.
- Install equipment as per technical drawings.
- Perform system calibration and sound checks.
- Document system performance for approval.
- Provide ongoing technical support during the event.
Financial Requirements
The estimated project cost is approximately ₹27,92,690.49, inclusive of all taxes and charges. The payment schedule will be as follows:
| Payment Stage | Percentage | Conditions |
|---|---|---|
| Initial Payment | 30% | On contract signing |
| Mid-term Payment | 40% | After installation and successful testing |
| Final Payment | 30% | Post-event completion and site clearance |
Bidders must submit a detailed financial proposal along with their technical bid. All costs should be clearly itemized, and the proposal must adhere to the budget constraints specified in the tender documents.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹27,92,691
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER, ELECTRICAL R&B DIVISION, BHAVNAGAR
Bid Opening Authority
EXECUTIVE ENGINEER, ELECTRICAL R&B DIVISION, BHAVNAGAR
Address
O/o The Executive Engineer, Electrical (R&B) Division, PWD Campus, Panvadi, Bhavnagar
Contact Details
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Documents 8
Annexure-1.pdf
TENDER_DOCUMENT
nivida 05 - Copy PDF.pdf
TENDER_DOCUMENT
online notice for sound pared.pdf
TENDER_DOCUMENT
SBD.pdf
TENDER_DOCUMENT
SCH-A.pdf
TENDER_DOCUMENT
SCH-B.pdf
TENDER_DOCUMENT
tender condition.pdf
TENDER_DOCUMENT
PQ SOUND AT PARAD and AT HOME PDF.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and license for electrical and sound system services.
✓ Proven experience in executing large-scale outdoor events.
✓ Demonstrated technical capability with relevant equipment.
✓ Financial stability with minimum turnover of ₹10 lakh in the past year.
| Qualification Requirement | Details |
|---|---|
| Registration | Valid electrical and sound system license |
| Experience | Minimum 3 years in event sound system installation |
| Financials | Audited financial statements for last 2 years showing minimum turnover of ₹10 lakh |
| Certifications | Certificates of technical proficiency and safety standards |
Note: Bidders must submit all required documents as per the prequalification criteria to qualify for the bidding process.
Bidding Process
Process Timeline
1. Preliminary Stage
23-07-2026 16:15
2. Commercial Stage
23-07-2026 16:30
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Required Documents As per Prequalification Criteria.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
This tender aims to select a qualified contractor to provide and erect a temporary sound system for the Independence Day 2026 celebrations in Bhavnagar, Gujarat. The project includes setup for the main event and rehearsals, ensuring high-quality audio delivery for a large audience, contributing to a memorable national celebration.
What are the key eligibility criteria for bidders?
Bidders must possess a valid electrical and sound system license, demonstrate experience in large-scale outdoor events, and show a minimum annual turnover of ₹10 lakh. They must submit all required documents, including certificates of technical proficiency and financial statements, to qualify for participation.
What is the scope of work involved?
The scope includes supplying, installing, and testing all necessary sound equipment such as speakers, microphones, amplifiers, and mixing consoles. The contractor must ensure full operational readiness, provide technical support during rehearsals and the event, and dismantle the setup afterward while restoring the site.
How can I participate in the bidding process?
Interested bidders should download the tender documents online, pay the tender fee of ₹1500, and submit their technical and financial bids electronically before the deadline of 23rd July 2026 at 4:00 PM. Bids will be opened publicly at 4:15 PM on the same day, and evaluation will follow as per the criteria outlined.
What are the evaluation criteria and scoring system?
Bids are evaluated based on technical competence (50%), past experience (30%), and cost (20%). A minimum technical score of 70% is required for qualification. The evaluation emphasizes quality, experience, and cost-effectiveness to ensure the best value for the government.
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Documents 8
Annexure-1.pdf
TENDER_DOCUMENT
nivida 05 - Copy PDF.pdf
TENDER_DOCUMENT
online notice for sound pared.pdf
TENDER_DOCUMENT
SBD.pdf
TENDER_DOCUMENT
SCH-A.pdf
TENDER_DOCUMENT
SCH-B.pdf
TENDER_DOCUMENT
tender condition.pdf
TENDER_DOCUMENT
PQ SOUND AT PARAD and AT HOME PDF.pdf
TENDER_DOCUMENT