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Open Power and Energy NPROCURE

Tender for Turnkey Conversion of 11kV Overhead Line to Underground Cable Network at Mavdi Road, Rajkot

Bid Publish Date

25-Jun-2026, 6:00 am

Bid End Date

22-Jul-2026, 6:00 pm

Value

₹63,34,93,060

Location

RAJKOT , GUJARAT
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Progress

Issue25-Jun-2026, 6:00 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers a significant opportunity for experienced power infrastructure firms to undertake a comprehensive turnkey project for converting overhead 11kV lines into underground cable networks at Mavdi Road, Rajkot. The project includes site survey, design, procurement, installation, testing, and commissioning, with an emphasis on GIS mapping and asset tagging using advanced geo-Urja technology. With an estimated value of INR 633.49 million, the tender is aimed at firms with proven experience in underground cable projects and GIS integration. The process involves strict eligibility, technical, and financial evaluations, with deadlines set for bid submission on 22nd July 2026. Successful bidders will contribute to enhancing power distribution safety, reliability, and modernization in Gujarat. Interested companies should review the detailed tender documents, meet all eligibility criteria, and prepare comprehensive proposals to participate in this high-value infrastructure development initiative.

Scope Of Work

The scope of work for this turnkey project includes:

  • Conducting detailed site survey and assessment
  • Designing underground cable routing and GIS mapping
  • Procuring high-quality underground cables and accessories
  • Loading, transportation, unloading, and storage of all materials
  • Installation of underground cables, including trenching and bedding
  • Connecting and configuring GIS and geo-Urja mapping systems
  • Asset tagging and documentation as per government standards
  • Testing of cable systems for insulation, continuity, and performance
  • Commissioning of the entire underground network
  • Providing comprehensive documentation and reports

The process involves:

  1. Site survey and assessment
  2. Preparation of detailed engineering drawings
  3. Procurement of materials
  4. Transportation and storage
  5. Excavation and cable laying
  6. Installation of GIS and asset tagging
  7. Testing and quality assurance
  8. Final commissioning and handover
Material Type Specifications
Underground Cables 11kV, XLPE insulated, armored
GIS Equipment Developed by GUVNL, compatible with existing systems
Asset Tags Durable, weather-resistant

All work must adhere to applicable safety standards, technical specifications, and environmental regulations. The project must be completed within the stipulated completion period as detailed in the tender documents.

Technical Specifications

The technical specifications include:

  • Underground cables: XLPE insulated, armored, 11kV rated, conforming to BIS standards
  • GIS mapping system: Compatible with GUVNL-developed Geo Urja platform, capable of asset tagging and real-time updates
  • Asset tagging: Weather-resistant, durable tags with unique identification codes
  • Installation procedures: Trenching, bedding, cable laying, backfilling, and testing as per standard practices

Technical process steps:

  1. Preparation of detailed engineering drawings
  2. Procurement of specified materials
  3. Trenching and bedding as per design
  4. Cable laying and connection
  5. Integration with GIS and Geo Urja systems
  6. Asset tagging and documentation
  7. Testing for insulation resistance, continuity, and performance
  8. Final inspection and commissioning

All technical equipment and materials must meet BIS standards and be certified for safety and performance.

Financial Requirements

The estimated project cost is approximately INR 63.35 crore. The financial breakdown includes:

Item Estimated Cost
Materials INR 40 crore
Labour & Installation INR 15 crore
Testing & Commissioning INR 5 crore
Miscellaneous & Contingencies INR 3.35 crore

Payment terms are linked to project milestones, with an initial advance upon contract signing, followed by progress payments based on work completion stages. All payments will be subject to submission of valid invoices and certification by the project engineer. Bidders must submit detailed financial proposals aligned with the tender guidelines.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹63,34,93,060

Bid To RA

No

Item Category

Electrical Works

Authority & Contact

Officer Inviting Bids

Chief Engineer (Tech), PGVCL, Corporate Office, Rajkot

Bid Opening Authority

Chief Engineer (Tech), PGVCL, Corporate Office, Rajkot

Address

Nana Mava Main Road, Laxminagar: Rajkot: 360004

Contact Details

[email protected]

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Documents 9

2.Employer requirement.pdf

TENDER_DOCUMENT

4. Technical Specifications.pdf

TENDER_DOCUMENT

4.1HDPE tech spec Final 140.pdf

TENDER_DOCUMENT

5. Declaration of Authorised person and Confict of Interest.pdf

TENDER_DOCUMENT

6. Reference Tender Drawing Robust Network.pdf

TENDER_DOCUMENT

7. Acceptance of Bank Guarantee as SD and EMD.pdf

TENDER_DOCUMENT

BOQ - UG RCC P1 Mavdi Road Sdn.pdf

TENDER_DOCUMENT

3.UGC-Turnkey-PGVCL-CoC.pdf

TENDER_DOCUMENT

1.UGC-Turnkey-PGVCL-Part-I Package 1.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid GST registration and PAN
  • ✓ Must have experience in underground cable installation and GIS mapping projects
  • ✓ Must possess valid vendor registration with GUVNL or its subsidiaries
  • ✓ Must provide original payment receipts for tender fee and EMD
  • ✓ Must submit self-certified copies of financial documents demonstrating net worth and liquid assets
  • ✓ Must submit JV agreements, if applicable, along with undertaking and legal status documents
  • ✓ Must demonstrate technical capability through past project references and technical certifications
Qualification Parameter Minimum Requirement
Experience in similar projects At least 2 completed projects in last 5 years
Financial Net Worth INR 50 million
Liquid Assets INR 10 million
Valid Vendor Registration With GUVNL or subsidiaries

All submissions must be complete, accurate, and conform to the tender instructions to qualify for technical evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

23-07-2026 11:00

2. TECHNICAL STAGE

01-08-2026 11:00

3. PRICE BID

10-08-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-65

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this tender?

This tender involves a turnkey project for converting overhead 11kV HT lines into underground cable networks, including site survey, design, procurement, installation, testing, and commissioning, with GIS mapping and asset tagging at Mavdi Road, Rajkot. The scope covers all materials, safety, and documentation required for complete project execution.

Who is eligible to bid for this project?

Eligible bidders must have valid GST and PAN, experience in underground cable installation and GIS mapping, vendor registration with GUVNL, and demonstrate financial stability. They should also submit all required technical and legal documents as specified in the eligibility criteria.

What are the key dates and deadlines?

Bid submissions open on 25th June 2026 at 06:00 AM and close on 22nd July 2026 at 6:00 PM. Technical evaluations are scheduled for 1st August 2026, with price bid opening on 10th August 2026. Bidders must adhere strictly to these deadlines to ensure participation.

What technical standards must the materials meet?

All materials, including XLPE insulated cables, GIS equipment, and asset tags, must conform to BIS standards and be certified for safety and performance. The project emphasizes compatibility with GUVNL's Geo Urja platform and durability under environmental conditions.

How is the financial bid evaluated?

Financial bids are assessed based on cost-effectiveness, compliance with specifications, and past performance. The evaluation weights 30% for cost, 40% for technical competence, and additional factors like project timeline adherence and quality assurance. Minimum qualifying scores are required for technical approval.

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