Open Power and Energy NPROCURE

Tender for Hiring Non-AC Mahindra Bolero with Hydraulic Platform at Rander Division

Bid Publish Date

07-Oct-2025, 5:00 pm

Bid End Date

10-Dec-2025, 6:00 pm

EMD

₹40,000

Value

₹28,79,964

Location

SURAT , GUJARAT

Progress

Issue07-Oct-2025, 5:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

36  Months

Currency Type

Single

Categories 3

HYDRAULIC HYDRAULIC PLATFORM VEHICLE HIRING SERVICE

This government tender offers a valuable opportunity for transportation and vehicle service providers to supply Non-AC Mahindra Bolero or similar vehicles with hydraulic platforms for Dakshin Gujarat Vij Company Ltd. (DGVCL). The project spans 36 months at the Rander Division in Surat, Gujarat, and involves providing reliable, safe, and well-maintained vehicles for utility operations. Bidders must meet specific eligibility criteria, submit technical and financial proposals electronically, and adhere to strict deadlines. The tender process includes detailed evaluation stages, ensuring transparency and fairness. This procurement is ideal for companies specializing in government vehicle contracts, offering a chance to collaborate with a leading power distribution company in Gujarat. The estimated project value is approximately ₹28.79 lakh, with a focus on quality, safety, and operational efficiency.

Scope Of Work

The scope of work includes:

  • Supplying Non-AC Mahindra Bolero or equivalent vehicles with hydraulic platforms.
  • Vehicles must be suitable for 24-hour operational shifts.
  • Vehicles should be maintained in excellent condition and comply with all safety standards.
  • Bidders are responsible for vehicle registration, insurance, and regular maintenance.
  • The contract duration is 36 months, with the possibility of extension based on performance.

Key deliverables include:

  • Provision of vehicles as per specifications.
  • Ensuring availability of vehicles at designated locations.
  • Maintenance and timely servicing of vehicles.
  • Submission of periodic reports and compliance documentation.

Process steps:

  1. Submission of technical and financial bids.
  2. Technical evaluation based on vehicle specifications and bidder credentials.
  3. Price bid opening for qualified bidders.
  4. Final award and contract signing.

Specifications comparison:

Parameter Requirement
Vehicle Type Non-AC Mahindra Bolero or similar
Hydraulic Platform Yes
Duration 36 months
Estimated Cost ₹28,79,964
Bid Validity 180 days

Bidders must adhere to all technical and safety standards detailed in the tender documents.

Technical Specifications

Vehicles must meet the following technical parameters:

Specification Details
Vehicle Model Mahindra Bolero or equivalent
Engine Capacity Minimum 1.5 L
Hydraulic Platform Must support lifting capacity of at least 500 kg
Safety Features Seat belts, fire extinguisher, first aid kit
Maintenance Regular servicing as per manufacturer standards
Registration Valid registration in Gujarat

Process for technical compliance:

  1. Submit detailed vehicle specifications.
  2. Provide certification of safety features.
  3. Demonstrate maintenance records.
  4. Ensure vehicle availability at designated sites.

Vehicles must pass inspection before deployment.

Financial Requirements

The estimated project cost is approximately ₹28,79,964, with a bid security of ₹40,000. The financial proposal must be submitted as per the prescribed format, including a percentage rate for services. Payment terms are as follows:

  • 30% advance payment upon contract signing.
  • 40% after 12 months based on performance.
  • Remaining 30% after project completion.

Cost breakdown:

Item Cost (₹)
Vehicle procurement 20,00,000
Maintenance & servicing 5,00,000
Miscellaneous & contingency 3,79,964

Bidders should ensure their financial proposals are comprehensive and competitive, aligning with the project scope.

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Eligibility Criteria

  • ✓ Must have valid vehicle registration and insurance.
  • ✓ Proven experience in providing utility or government vehicles.
  • ✓ Must submit the required technical documents, EMD receipt, and tender fee proof.
  • ✓ Financial stability demonstrated through relevant documents.
  • ✓ Compliance with all safety and operational standards.
Criterion Requirement
Tender Fee ₹1,180 (non-refundable)
EMD ₹40,000
Experience Minimum 2 years in vehicle hiring
Financial Turnover Minimum ₹10 lakh in the last financial year
Certification Valid DSC for digital signing

Bidder must meet all eligibility requirements to qualify for the technical evaluation.

Bidding Process

Process Timeline

1. Technical Bid

11-12-2025 11:00

2. Price Bid

12-12-2025 11:00

Required Forms

Technical

RND TENDER FEE AND EMD FORM

User Defined Template-Secured

Required

Technical Bid

User Defined Template-Secured

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Online Tender Fee and EMD Paid Receipt and technical documents as per ask in tender copy

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What are the key eligibility criteria for participating in this tender?

Eligible bidders must have valid vehicle registration and insurance, demonstrate experience in vehicle hiring for utility services, submit all required technical documents, EMD receipt, and tender fee proof. They should also meet financial stability requirements, such as a minimum turnover of ₹10 lakh in the last financial year, and possess a valid digital signature for electronic submissions.

How can I submit my bid for this government tender?

Bids must be submitted electronically through the official NProcure portal. Bidders need to download the tender documents, prepare their technical and financial proposals as per the guidelines, and upload all required documents before the deadline of 27-10-2025 at 18:00. Physical submissions are not accepted. Training sessions are available for bidders to understand the online process better.

What is the scope of work involved in this tender?

The scope includes supplying Non-AC Mahindra Bolero or similar vehicles with hydraulic platforms, suitable for 24-hour operations over 36 months. Bidders are responsible for vehicle maintenance, safety compliance, timely deployment, and reporting. The vehicles must meet technical specifications outlined in the tender documents, including safety features and operational capacity.

What are the evaluation criteria for selecting the winning bid?

Bids will be evaluated based on technical compliance (50%), experience and past performance (20%), financial competitiveness (20%), and certification/documentation (10%). Bidders must score at least 70% in technical evaluation to qualify for financial assessment. The final award is based on the highest combined score, ensuring transparency.

What are the important deadlines and timelines for this tender?

The tender was published on 07-10-2025. The last date for bid submission is 27-10-2025 at 18:00. Technical evaluation is scheduled for 28-10-2025 at 11:00, followed by price bid opening on 29-10-2025 at 11:00. Bidders should adhere strictly to these dates to ensure participation and compliance.

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