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Open Miscellaneous NPROCURE

Tender for Providing Comprehensive Annual Maintenance of Fans at Samras Girls Hostel Bhavnagar

Bid Publish Date

30-Jun-2026, 12:00 pm

Bid End Date

14-Jul-2026, 10:30 am

Value

₹1,85,985

Location

BHAVNAGAR , GUJARAT
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Progress

Issue30-Jun-2026, 12:00 pm
AwardPending
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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹600

Contract Form

Works

Completion Period

365  Days

Currency Type

Single

Categories 1

ELECTRICAL

This government tender offers an excellent opportunity for qualified electrical contractors to provide comprehensive annual maintenance services for various types of fans at the Samras Girls Hostel in Bhavnagar, Gujarat. Managed by the Bhavnagar Electrical Division under the Roads and Buildings Department, the project involves routine inspections, repairs, and preventive maintenance to ensure the fans operate efficiently and safely. The tender is open to experienced bidders with valid licenses, tax registrations, and financial solvency. The contract duration is 365 days with an estimated value of approximately ₹1,86,000. Bidders must adhere to strict eligibility criteria and participate through an electronic bidding process. Download detailed documents, attend free vendor training, and submit your proposals before the deadline of 14th July 2026. This opportunity is ideal for electrical service providers seeking to contribute to government infrastructure upkeep while maintaining high standards of quality and compliance.

Scope Of Work

The scope of work includes:

  • Providing comprehensive annual maintenance for various types of fans at Samras Girls Hostel, Bhavnagar.
  • Performing routine inspections, cleaning, lubrication, and repairs.
  • Ensuring all fans operate efficiently and safely.
  • Maintaining detailed records of maintenance activities.
  • Complying with safety standards and government regulations.

The process involves:

  1. Receiving and reviewing tender documents.
  2. Submitting bid proposals along with required documents.
  3. Participating in the bid opening process.
  4. Awarding the contract to the most suitable bidder.
  5. Executing maintenance activities as per schedule.
Fan Types Quantity Maintenance Frequency
Ceiling Fans 50 Quarterly
Exhaust Fans 20 Monthly
Pedestal Fans 30 Bi-monthly

Technical Specifications

The technical specifications include:

Parameter Requirement
Power Supply 230V AC, 50Hz
Fan Types Ceiling, Exhaust, Pedestal
Material Durable steel or plastic components
Safety Standards Compliant with BIS standards
Maintenance Tools Standard electrical maintenance tools

Process for technical compliance:

  • Review specifications in tender documents.
  • Ensure all equipment and materials meet specified standards.
  • Submit technical compliance documentation during bid.
  • Conduct periodic inspections as per schedule.

Financial Requirements

The estimated contract value is approximately ₹1,86,000. The financial bid should include:

Cost Component Amount (₹)
Labour Charges As per schedule
Material Costs As applicable
Service Charges Inclusive
Total Estimated Cost 185985.44

Payment terms:

  • Payments will be made quarterly based on completed work.
  • Invoices must be submitted with detailed activity reports.
  • Payments will be processed within 30 days of approval.
  • Any additional costs must be pre-approved.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹1,85,985

Bid To RA

No

Item Category

Electrical Works

Authority & Contact

Officer Inviting Bids

The Deputy Executive Engineer, Electrical (R&B) Sub Division,PWD Campus, Panvadi, Bhavnagar

Bid Opening Authority

The Deputy Executive Engineer, Electrical (R&B) Sub Division,PWD Campus, Panvadi, Bhavnagar

Address

The Deputy Executive Engineer, Electrical (R&B) Sub Division,PWD Campus, Panvadi, Bhavnagar

Contact Details

[email protected]

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Documents 6

AMC condition fan 2026-27.pdf

TENDER_DOCUMENT

NIVIDA-3.pdf

TENDER_DOCUMENT

SBD WTIH ELE BOOKLET FOR DEE LEVEL (1) (1).pdf

TENDER_DOCUMENT

SCH-A.pdf

TENDER_DOCUMENT

SCH-B.pdf

TENDER_DOCUMENT

tender details FAN.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must hold a valid Electrical Contractor License issued by the IMP Department.
  • ✓ Certified copy of Income Tax PAN Card.
  • ✓ Solvency Certificate from a scheduled or nationalized bank issued in 2026.
  • ✓ GST Registration Certificate.
  • ✓ Valid Registration Certificate in E-2 Class or above.
  • ✓ Submit a Scan Copy of Tender Fee of ₹600.
  • ✓ Submit a Scan Copy of EMD in FDR Form or Exemption Certificate.
Qualification Requirement Details
License Valid electrical contractor license (IMP Department)
Tax PAN and GST registration
Financial Solvency certificate issued in 2026
Registration E-2 Class or higher
Fees Tender Fee: ₹600, EMD as specified

Bidding Process

Process Timeline

1. Preliminary Stage

14-07-2026 16:05

2. Commercial Stage

14-07-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Latest valid license of Electrical Contractor issued by the IMP Department.

Required
2

Certified copy of Income Tax PAN Card.

Required
3

Solvency Certificate of Schedule/Nationalized Bank issued in current calendar year 2026

Required
4

GST Registration certificate.

Required
5

Scan Copy of Tender Fee

Required
6

Scan Copy of EMD in FDR Form / Exemption Certificate

Required
7

Valid Registration Certificate in appropriate class. (E-2 Class & above)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 14th July 2026 at 16:00. Bidders must ensure their proposals are uploaded before this time, as late submissions will not be entertained.

What documents are required to participate in this tender?

Participants must submit:

  • Valid electrical contractor license (IMP Department)
  • Income Tax PAN Card
  • Solvency Certificate issued in 2026
  • GST Registration Certificate
  • Tender Fee of ₹600
  • EMD in FDR or exemption certificate
  • Registration certificate in E-2 Class or above
    All documents should be scanned and uploaded as part of the bid submission process.
How will the bid evaluation be conducted?

Bids will be assessed based on technical capability (50%), past experience (20%), and cost (30%). Bidders must meet minimum thresholds, including at least 70% in technical evaluation, to qualify for final selection.

Can I participate in the tender offline?

No, all bids must be submitted electronically via the official portal. Physical or manual submissions are not accepted. Bidders are encouraged to attend free training sessions for online bidding procedures.

What is the scope of work for this tender?

The scope includes comprehensive annual maintenance of fans at Samras Girls Hostel, Bhavnagar, involving inspections, cleaning, repairs, and ensuring operational efficiency of ceiling, exhaust, and pedestal fans throughout the contract period.

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