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Open Power and Energy NPROCURE

Tender for Turnkey Conversion of Overhead 11 kV Line to Underground Cable Network in Rajkot

Bid Publish Date

25-Jun-2026, 6:00 am

Bid End Date

22-Jul-2026, 6:00 pm

Value

₹78,44,12,300

Location

RAJKOT , GUJARAT
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Progress

Issue25-Jun-2026, 6:00 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 19

ELECTRICAL MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for experienced electrical contractors to undertake a comprehensive turnkey project for converting overhead 11 kV power lines into underground cable networks at Mota Mava Sub Division, Rajkot. The project encompasses site survey, design, procurement, installation, testing, and commissioning, with added GIS mapping and asset tagging to enhance power distribution safety, reliability, and modernization. Bidders must demonstrate technical expertise, financial stability, and compliance with safety standards. The project aims to support government initiatives for a resilient and modern electrical infrastructure, contributing to improved urban power management. The tender process involves detailed evaluation criteria, strict deadlines, and transparent procedures. Interested firms should review all tender documents, prepare their proposals accordingly, and submit within the stipulated timelines to participate in this significant infrastructure upgrade in Gujarat.

Scope Of Work

The scope of work includes:

  • Conducting detailed site survey and assessment.
  • Designing the underground cable network with GIS mapping.
  • Procuring high-quality materials and equipment as per specifications.
  • Loading, transportation, and unloading of materials to the site.
  • Handling storage and insurance of all project components.
  • Installation of underground cables, GIS mapping, and asset tagging.
  • Testing and commissioning of the entire network.
  • Documentation of all activities, including as-built drawings and reports.

The process involves:

  1. Site survey and design approval.
  2. Procurement of materials and equipment.
  3. Transportation and storage.
  4. Installation and GIS asset tagging.
  5. Testing, commissioning, and handover.

The project must adhere to the specifications detailed in the tender documents, including safety, quality, and environmental standards. The contract is a Turnkey arrangement, requiring comprehensive project management from start to finish.

Technical Specifications

The project requires the use of high-grade underground cables compliant with BIS standards. The technical parameters include:

Parameter Specification
Cable Type XLPE insulated, armoured, suitable for 11 kV
Conductor Material Copper or Aluminum
Conductor Size As per load requirement (specified in tender documents)
Installation Method Trenching or Horizontal Directional Drilling
GIS Mapping Accurate asset tagging with GPS coordinates
Testing Standards As per IEC 60502 and BIS standards

Procedures involve:

  • Pre-installation inspection
  • Cable laying
  • GIS asset tagging
  • Post-installation testing
  • Handover documentation

All materials and equipment must be certified and conform to applicable standards, with detailed technical specifications provided in the tender documents.

Financial Requirements

The estimated project value is approximately INR 784.41 million. Bidders must submit a bid security (EMD) as specified, along with detailed financial proposals. The bid offer must be valid for 180 days from the bid submission deadline. The financial breakdown includes:

Cost Component Estimated Cost (INR)
Materials 50%
Labour 30%
Equipment & Tools 10%
Contingencies & Miscellaneous 10%

Payment terms are typically milestone-based, with payments released upon completion of specific project phases, verified through inspection and testing. All financial proposals must be inclusive of applicable taxes and duties, and conform to the guidelines specified in the tender documents.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹78,44,12,300

Bid To RA

No

Item Category

Electrical Works

Authority & Contact

Officer Inviting Bids

Chief Engineer (Tech), PGVCL, Corporate Office, Rajkot

Bid Opening Authority

Chief Engineer (Tech), PGVCL, Corporate Office, Rajkot

Address

Nana Mava Main Road, Laxminagar: Rajkot: 360004

Contact Details

[email protected]

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Documents 9

5. Declaration of Authorised person and Conflict of Interest.pdf

TENDER_DOCUMENT

1.UGC-Turnkey-PGVCL-Part-I Package 4.pdf

TENDER_DOCUMENT

2.Employer requirement.pdf

TENDER_DOCUMENT

3.UGC-Turnkey-PGVCL-CoC.pdf

TENDER_DOCUMENT

4. Technical Specifications.pdf

TENDER_DOCUMENT

4.1HDPE tech spec Final 140.pdf

TENDER_DOCUMENT

6. Reference Tender Drawing Robust Network.pdf

TENDER_DOCUMENT

7. Acceptance of Bank Guarantee as SD and EMD.pdf

TENDER_DOCUMENT

8. BOQ - UG RCC P4 Motamava Sdn.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration with relevant government authorities.
  • ✓ Proven experience in electrical infrastructure projects, especially underground cabling.
  • ✓ Financial stability with minimum turnover requirements.
  • ✓ Submission of all required technical and financial documents as specified.
  • ✓ Compliance with safety and environmental regulations.
Qualification Criteria Minimum Requirement
Annual Turnover INR 100 million in last 3 years
Technical Experience Completed at least 2 similar projects in the last 5 years
Certification Valid GST registration, PAN, and other statutory documents
Financial Stability Demonstrated through audited financial statements

Note: Only bidders meeting all eligibility criteria will be considered for technical evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

23-07-2026 11:00

2. TECHNICAL STAGE

01-08-2026 11:00

3. PRICE BID

10-08-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender?

This tender aims to select a qualified contractor for a Turnkey project to convert overhead 11 kV HT lines into underground cable networks at Mota Mava Sub Division, Rajkot. The project includes site survey, design, procurement, installation, testing, and commissioning, with GIS mapping and asset tagging, to modernize and improve power distribution safety and reliability.

Who is eligible to bid for this project?

Eligible bidders must have:

  • Valid registration with relevant authorities.
  • Proven experience in electrical underground cabling projects.
  • Financial stability with specified turnover.
  • Compliance with safety and environmental standards.
  • Submission of all required technical and financial documents as outlined in the eligibility criteria.
    Only qualified bidders meeting all criteria will be considered.
What are the key technical specifications for the project?

The project requires high-quality XLPE insulated, armoured cables suitable for 11 kV, conforming to BIS standards. Installation methods include trenching or HDD, with GIS asset tagging and GPS coordinates. Testing must follow IEC 60502 and BIS standards. Materials must be certified, and detailed technical specifications are available in the tender documents.

What is the bid submission process and deadline?

Bidders must download the tender documents, pay the INR 17,700 tender fee via RTGS/NEFT, and submit their technical and financial proposals by 22nd July 2026 at 6:00 PM. Bids are opened publicly, and late submissions will be rejected. Ensure all documents are complete and conform to the specified formats.

How will the bids be evaluated?

Bids will be evaluated based on technical competence (50%), financial proposal (30%), and compliance with specifications (20%). Minimum qualifying marks are 70% for technical evaluation. The highest-scoring bid, considering all factors, will be awarded the contract after negotiations and approval.

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