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Open State Governments & UT NPROCURE

Vapi Municipal Corporation Tender for Dismantling & Re-fitting 30m High Mast & 9m Octagonal Poles

Bid Publish Date

12-Jan-2026, 7:00 pm

Bid End Date

19-Jan-2026, 7:00 pm

Value

₹12,50,616

Location

VAPI , GUJARAT

Progress

Issue12-Jan-2026, 7:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,062

Contract Form

Works

Completion Period

6  Months

Currency Type

Single

The Vapi Municipal Corporation has issued a tender for dismantling and re-fitting of 30-meter high mast poles and 9-meter octagonal poles along the GIDC Charrasta to Balitha Over Bridge route. This project aims to upgrade street lighting infrastructure to improve safety and visibility in Vapi, Gujarat. The tender invites experienced electrical contractors with proven expertise in government projects to submit competitive bids. The scope includes dismantling existing poles, transportation, re-installation, and testing, with a project duration of 6 months and an estimated cost of INR 12,50,616. Eligible bidders must meet specific licensing, financial, and experience criteria, and submit all required documentation through the official e-Procurement portal. This is a prime opportunity for reputed firms to contribute to public infrastructure development, ensuring compliance with safety standards and quality requirements. The tender process is transparent, with clear evaluation criteria and deadlines, offering a fair chance for qualified contractors to participate and deliver high-quality electrical installation services in Vapi.

Scope Of Work

The scope of work includes:

  • Dismantling of existing 30-meter high mast poles and 9-meter octagonal poles.
  • Transportation of dismantled poles to designated locations.
  • Re-fitting and re-installation of poles at specified locations.
  • Electrical connections and testing to ensure operational functionality.

The key deliverables are:

  • Complete removal of old poles with minimal disruption.
  • Safe transportation and handling of poles.
  • Proper re-installation complying with safety standards.
  • Testing and commissioning of street lighting systems.

The process involves:

  1. Site inspection and assessment.
  2. Submission of technical and financial proposals.
  3. Approval of bids and award of contract.
  4. Execution of dismantling, transportation, and re-fitting.
  5. Final testing, commissioning, and handover.

Specifications for poles and materials are detailed in the tender documents, including durability, load capacity, and compliance with government safety standards. The contractor must ensure all work adheres to local regulations and safety protocols.

Technical Specifications

The poles must conform to the following technical parameters:

Parameter Specification
Material Galvanized steel or equivalent
Load Capacity Designed for standard street lighting loads
Height 30 meters for high mast, 9 meters for octagonal poles
Durability Minimum 15 years life with corrosion resistance
Safety Standards Compliant with IS 2713 and local safety norms

Sequential process for technical compliance:

  1. Review detailed specifications in tender documents.
  2. Submit technical proposal including material certifications.
  3. Conduct site inspection if required.
  4. Await technical approval.
  5. Proceed with installation following approved plans.

All materials must be tested and certified by authorized agencies, and installation must adhere to safety and quality standards specified by the government.

Financial Requirements

The estimated project cost is INR 12,50,616. The financial proposal must include a detailed breakdown:

Cost Component Amount (INR)
Dismantling & removal To be quoted
Transportation To be quoted
Re-installation To be quoted
Testing & commissioning To be quoted
Total Estimated Cost 12,50,616

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% on completion of dismantling and transportation.
  • 30% after successful re-fitting, testing, and handover.

All payments are subject to submission of valid invoices and completion certificates. Bidders should include all applicable taxes, GST, and duties in their quotes.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid electrical contractor licenses issued by the Gujarat government.
  • ✓ Must provide a valid Class E or above electrical registration certificate.
  • ✓ Must submit a valid bank solvency certificate covering at least 20% of the estimated project cost, including GST.
  • ✓ Must furnish IT returns for the last three years along with balance sheets and profit & loss statements.
  • ✓ Proven experience with at least one similar completed project involving street light pole dismantling and re-fitting in government sectors, with a minimum project cost of 80% of the estimated value.
  • ✓ Alternatively, two similar projects with a minimum of 50%, or three with 40% of the estimated project cost.
  • ✓ PAN and GST registration certificates are mandatory.
  • ✓ EPF and ESI registration certificates with recent challans and payment details.
  • ✓ Non-blacklisting certificate notarized.
  • ✓ Tender fee and earnest money deposit (EMD) as specified.
Qualification Criteria Minimum Requirement
Electrical Contractor License Valid from Gujarat licensing board
Bank Solvency Certificate 20% of estimated cost
Experience 1-3 similar projects in government sector
Financial Documents Last 3 years IT returns, Balance Sheet
Other Certificates PAN, GST, EPF, ESI, Non-blacklisting

All documents must be submitted in scanned copies as per tender instructions.

Bidding Process

Process Timeline

1. Prelimanary Stage

23-01-2026 12:39

2. Commercial stage

23-01-2026 12:45

Required Forms

Prelimanary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Prelimanary Stage

1

Attach Scan Copy of Tender Fee

Required
2

Attach Scan Copy of Earnest Money Deposit EMD

Required
3

Attach Scan Copy of Valid Class E and Above Reg Certificate in Electrical Cat. only with the R and B Electrical Government of Gujarat

Required
4

Attach Scan Copy of Contractor must have valid Electrical Contractor License from licensing board of Government of Gujarat

Required
5

Attach Scan Copy of Valid Bank Solvency Certificate of 20 percent of Estimated Amount with GST from any Nationalized or scheduled Bank

Required
6

Attach Scan Copy of IT Returns of last three year with Balance Sheet & P L Statement

Required
7

Attach Scan Copy of SUCCESSFUL EXPERIENCE At least one similar Completed work SITC of street light works in Government Department having costing not less than the amount equal to 80 Percent of the estimated cost

Required
8

OR Two similar Completed work SITC of street light works in Government Department having costing not less than the amount equal to 50 Percent of the estimated cost

Required
9

OR Three similar Completed work SITC of street light works in Government Department having costing not less than the amount equal to 40 Percent of the estimated cost

Required
10

Attach Scan Copy of PAN copy

Required
11

Attach Scan Copy of GST Registration Certificate

Required
12

Attach Scan Copy of EPF Reg Certificate with Last 03 Months Challan and Payment Details Latest

Required
13

Attach Scan Copy of ESIC Reg Certificate with Last 03 Months Challan & Payment Details Latest

Required
14

Attach Scan Copy of Workmen Compensation Policy Workmanship Policy (OPTIONAL)

Required
15

Attach Scan Copy of Notarized Non Blacklisting Certificate.

Required
16

Attach Scan Copy of Tender Copy filled with necessary details with sign and Seal

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 19th January 2026 at 19:00 hours. Bidders must upload all required documents before this time to be considered.

What documents are required to qualify for this tender?

Applicants must submit tender fee, EMD, valid electrical licenses, bank solvency certificate, recent IT returns, experience certificates, PAN, GST, EPF, ESI, non-blacklisting certificate, and signed tender forms. All documents should be in scanned format as specified in the eligibility criteria.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical experience, past performance, and bid price. A scoring matrix assigns 50% weight to technical competence and 50% to financial bid. Minimum qualifying marks are 70% for technical evaluation.

Are site inspections required before submitting a bid?

While not mandatory, bidders are encouraged to conduct site inspections to understand project scope and site conditions. Details are available in the tender documents, and contact with the procurement authority can be made for scheduling inspections.

What is the estimated project value and scope?

The estimated project cost is INR 12,50,616, involving dismantling, transportation, re-fitting, and testing of high mast and octagonal poles along specified routes in Vapi. The project duration is 6 months.

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